Medix™ is hiring: Executive Assistant - 244689 in Los Angeles
Medix™, Los Angeles, CA, United States, 90079
This range is provided by Medix. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$68,640.00/yr - $85,000.00/yr
Direct message the job poster from Medix
HR Coordinator & Recruiter | Full-Cycle Recruitment & Onboarding Specialist
This role will provide high-level administrative support to executive leadership, including managing calendars, coordinating meetings, preparing presentations, handling correspondence, and supporting special projects and events.
The Executive Assistant will serve as a key liaison between leadership, board members, staff, and external partners while ensuring smooth daily operations. This is an exciting opportunity for someone who is organized, detail-oriented, and thrives in a fast-paced environment.
Responsibilities:
- Provide high-level administrative support to executive leadership, including managing calendars, scheduling meetings, and coordinating communications.
- Draft, edit, and track internal and external correspondence, memos, and reports.
- Serve as liaison between executives, board members, staff, and external partners.
- Organize and attend meetings, prepare agendas, take minutes, and distribute follow-up materials.
- Prepare presentations, board packets, and supporting documents for leadership.
- Monitor and maintain executive files, contracts, reports, and other records.
- Manage phone calls, emails, mail, and social media inquiries, ensuring timely responses.
- Coordinate travel arrangements, lodging, and event logistics.
- Support project management by tracking timelines, deliverables, and stakeholder communication.
- Assist in planning and executing internal and external events, including retreats, staff functions, fundraising activities, and community events.
- Coordinate event logistics such as vendor scheduling, setup, breakdown, and client follow-up.
- Manage contracts, billing, and financial reporting related to projects and events.
- Build and maintain relationships with vendors, partners, and external service providers.
- Collaborate with finance, marketing, communications, and operations teams to support cross-functional initiatives.
- Provide excellent customer service and maintain professionalism in all interactions.
- Handle confidential information with discretion and sensitivity.
- Perform other projects and duties as assigned by executive leadership.
Qualifications:
- 3–5 years of experience in executive support, project coordination, or event planning
- Strong organizational and time-management skills
- Excellent written and verbal communication abilities
- Proficiency in Microsoft Office and Google Workspace
- Experience supporting executives or boards preferred
- Must be bilingual in Spanish
Seniority level
- Not Applicable
Employment type
- Full-time
Job function
- Administrative
Industries
- Medical Practices
Benefits
- Medical insurance
- Vision insurance
- 401(k)