Assistant Secretary Job at Stewartstown Borough in Stewartstown

Overview

Job title: Assistant Secretary from the Company Stewartstown Borough.

Location: Stewartstown, PA, United States. Education requirement: Bachelor's degree. Field: Administrative.

Job Responsibility

About Us:

Stewartstown Borough is committed to maintaining a high quality of life for residents and ensuring that our water and wastewater systems are dependable, safe, and compliant with all regulations. As part of our dedicated team, you will have the opportunity to contribute to the ongoing success and well-being of our borough while gaining valuable experience in public service. Join us in making a meaningful impact on the community!

Position Summary:

We are seeking an Assistant Secretary for our office team. Stewartstown's Borough Secretary is essential to the borough\'s administration, delivering excellent customer service and managing communications. The Assistant Secretary supports the daily administrative and financial functions of the Borough by delivering responsive customer service, maintaining organized records, and ensuring accurate processing of utility payments. This position is responsible for handling public inquiries, collecting and depositing payments, maintaining the Borough\'s website and communication channels, and supporting the preparation and organization of official records.

Responsibilities

• Assist customers with billing inquiries, including high water bills and other concerns.
• Collect payments at the counter, by mail, and electronically.
• Provide customer service at counter/accepts payments.
• Collect, record, and deposit water, sewer, and trash payments.
• Monitor bank account activity and prepare deposits for delivery.
• Submit payments to the bank, ensuring accuracy and security via Positive Pay files.
• Answer phones and respond to customer inquiries regarding utilities and billing.
• Maintain the Borough website and social media (e.g., Facebook) with updates and meeting minutes.
• Create and distribute quarterly newsletters for the Borough.
• Maintain organized and up-to-date filing systems for official records and documents.
• Develops and updates the ordinance index to ensure accurate and accessible references.
• Answer telephone and assist callers by either answering questions or directing calls to the appropriate official.
• Maintain all filing systems for the administrative office.
• Deliver deposits to the bank.
• Performs other duties as necessary and appropriate to this position.
• Other duties as assigned.

Qualifications

• High school diploma or equivalent.
• Experience in administrative support or secretarial role (preferred).
• Proficient in Microsoft Office Suite, accounting software, and utility billing systems.
• Competent typist with strong attention to detail and accuracy.

Schedule & Compensation

Position Type: Part-Time (20-25 hours/week)

Schedule: 4-5 hour shifts during main business hours

Tentative Schedule: Monday-Friday, between 8:30 AM and 1:30 PM

Work Location: In person

Pay: $16.00 - $21.00 per hour

Expected hours: 20 - 25 per week

Benefits

• Employee assistance program

Additional Details

Keywords: Stewartstown jobs

Closed Date: 2025-10-19