Legal Secretary Job at Balch & Bingham LLP in Birmingham

Balch & Bingham LLP is seeking a professional to perform a variety of confidential secretarial duties, including collaboration with attorneys, paralegals, and firm staff to support administrative functions. The candidate should demonstrate strong time management, organizational skills, and attention to detail.

Responsibilities

• Prepare, proofread, and edit legal documents and correspondence including contracts, letters, memos, and reports.
• Maintain calendar and deadlines for attorneys.
• Schedule meetings and conferences.
• Enter, review, and edit time entry for attorneys.
• Coordinate new business intake process.
• Proof and edit monthly and quarterly client billings in accordance with firm and client requirements.
• Research and respond to inquiries and requests for information.
• Process expense reimbursements and check requests.
• Organize and maintain files.
• Serve as point of contact for guests, vendors, and couriers.
• Track and order office supplies.
• Provide other support as necessary.

Skills and Qualifications

• Proficiency in Microsoft Office Suite and video conferencing platforms.
• Detail-oriented and strong follow-through skills.
• Ability to work independently and collaboratively with other team members.
• Ability to handle and adjust to competing deadlines and priorities.
• Client service focused.
• Some overtime may be required.
• Prior transactional experience preferred.
• High school diploma or equivalent required.

Equal Employment Opportunity

Balch & Bingham LLP is an equal employment opportunity employer. Balch & Bingham LLP provides equal opportunity in employment to all employees and applicants for employment. All applicants and employees will be treated in a non-discriminatory manner, without regard to age, color, disability, gender (including gender identity or expression), genetic information, national origin, race (including hair textures and types, and hairstyles commonly or historically associated with race), religion, sexual orientation, veteran status or any classification protected by federal, state or local law.

Details

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Legal
• Industries: Law Practice