Student Services Secretary Job at MSDWT in Indianapolis

Overview

Position Type: Office Personnel/ Secretary

Date Posted: 9/12/2025

Location: J. Everett Light Career Center

Job Details

Job Title: Student Services Secretary

Location: J. Everett Light Career Center

Work Schedule: 7:30am - 4:00pm

Calendar Length: Year round - 260 days

FLSA Classification: Hourly – OP Level 3

Salary/Hourly Rate: $15.91/hr. ($33,092 annually)

Benefits: Paid leave days, paid holidays, retirement contributions (PERF, 401a, VEBA), life insurance and health, dental and vision offerings. Benefits are effective the 1st of the month following 30 days of employment. Additional benefits information can be found at the site benefits page.

Responsibilities

• Support the completion of required state and federal reports by entering data and producing and uploading reports.
• Support data sharing with referring schools in areas including Graduation Pathways, attendance and grade data reports.
• Support JELCC enrollment by:
  • Publishing enrollment information
  • Creating and maintaining student records
  • Collecting, recording and sharing relevant data with stakeholders
  • Collaborate with school counselors and administrators to prepare schedules
  • Draft and publish Course Guide
• Performing reception desk duties including answering telephones and welcoming visitors and students
• Communicating effectively with all school and community stakeholders, treating all with confidentiality, fairness, dignity and respect
• Accounting for, and processing of, all student records
• Recording and reporting student attendance
• Facilitating the withdrawal process, including timely completion of Requests for Records and input of data
• Entering all data input relating to student services
• Participate in JELCC committees and school wide events
• Collaborate with Student Services and Leadership team
• Coordinate student recognition initiatives
• Performing other duties as assigned by the JELCC leadership

Knowledge, Skills, and Abilities

Qualified candidates will be conscientious, well organized, detail oriented, flexible, and able to set priorities. They will be self-starting and able to work independently with minimal supervision. Proficiency in the use of all office equipment required. Experience with Microsoft applications such as Word, Powerpoint and Excel is required. High level proficiency in Excel is mandatory.

Above average keyboarding skills are essential. The ability to speak Spanish is desired, but not required. Candidates must be able to communicate and interact tactfully and professionally with staff and various members of the public including parents, students, teachers, building level and central office administrators, community patrons, and public and private agencies.

Physical Requirements

• Seldom = Less than 25%
• Occasional = 26 to 50%
• Often = 51 to 75%
• Very Frequent = 76% and above
• Ability to stand for extended periods of time Often
• Ability to carry 25 pounds Occasional
• Amount to lift 25 pounds Occasional
• Amount of force to push/pull up to 25 pounds Seldom
• Ability to work at a desk, conference table or in meetings of various configurations Very Frequent
• Ability to see for the purpose of reading laws and codes, rules and policies and other printed matter Very Frequent
• Ability to hear and understand speech at normal levels Very Frequent
• Ability to communicate so others will be able to clearly understand a normal conversation Very Frequent
• Ability to operate job related equipment Very Frequent
• Ability to reach in all directions Very Frequent
• Climbing Seldom
• Overhead work Seldom

Equal Opportunity

The Metropolitan School District of Washington Township is an equal opportunity/equal access employer fully committed to achieving a diverse workforce and complies with all applicable Federal and Indiana State laws, regulations, and executive orders in its programs and activities. Washington Township does not discriminate on the basis of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran\'s status.