Indian Capital Technology Center is hiring: Part-Time ACD Evening Secretary in M

Frontline Applicant Tracking - Indian Capital Technology Center

Date Posted: 9/5/2025

Date Available: ASAP

INDIAN CAPITAL TECHNOLOGY CENTER
DISTRICT NO. 4

POSITION

ACD Evening Secretary

RESPONSIBLE TO

Adult Career Development Specialist, Tahlequah Campus
Full Time (ICTC Personnel) or Part Time (Express Personnel)

QUALIFICATIONS

EDUCATION: High School Diploma; Prefer Technical Business and Office Training

CERTIFICATION: Not required

EXPERIENCE:

• Minimum of three (3) years of secretarial experience.
• Experience in providing quality customer service both in person and via the telephone.
• Accounting experience is an asset.

SKILLS

• Excellent human relations and communication skills.
• Excellent organizational skills with ability to perform responsibilities on own initiative with minimal supervision including: planning, executing, and completing assignments.
• Must be able to manage multiple tasks.
• Skills in proofreading, word processing, and composition of various forms of business communications.
• Ability to learn in a range of computer applications; specifically, word processing, spreadsheet, and database management.
• Competence in Microsoft Office Suite (Word, Excel, Access, etc).
• Type at least 50-60 wpm with minimal errors.
• Basic math, bookkeeping and/or cashiering skills.
• Records maintenance and management.

OTHER: Mature, discreet, responsible, and able to maintain issues of confidentiality.

DEPENDABILITY

• Punctual and regular attendance following a designated work schedule.
• Ability to work extended hours and additional days/evenings as required by position responsibilities.
• Must be willing to travel as required.

PHYSICAL STANDARDS

• Ability to read and comprehend varied documents.
• Ability to stand for extended periods of time and move around campus.
• Requires stooping, bending, and pulling.
• Must be able to lift and carry articles related to the job such as books, course equipment, and manuals up to thirty-five (35) lbs.
• Ability to operate a 4-wheel vehicle in order to perform job related travel.

EMOTIONAL EFFORT

• Moderate to extreme.
• Frequent deadlines requiring concentrated effort and some overtime work.
• Must be a self-starter.
• Must have the ability to manage job functions, while providing services to customers at the same time.
• Manage high stress at peak periods.

PERSONNEL CLASSIFICATION

Support Personnel; Non-Exempt

LENGTH OF CONTRACT

Twelve (12) months; SB12

PRIMARY FUNCTION

Provide secretarial support for the Adult Career Development Specialist in maintaining quality service staff and customers in a congenial, professional manner.

ESSENTIAL JOB FUNCTIONS

• Be knowledgeable regarding services and classes available.
• Act as receptionist for ACD and assist internal and external customers as needed.
• Efficiently manage inquiries from current and potential clients in a timely and congenial manner.
• Maintain professional appearance of office area.
• Organize and maintain an efficient filing system of departmental files.
• Respect and maintain the confidentiality of appropriate departmental files and sensitive student information.
• Assist in maintaining inventory of equipment and supplies within area of responsibility.
• Prepare orders and requisitions for supplies, equipment, and services within the designated area of responsibility. Follow-up on all incomplete orders.
• Enter, update, maintain, and submit appropriate electronic student/department data as required by the Oklahoma State Department of Career and Technical Education.
• Compile information and assist in the preparation of departmental reports as required.
• Perform word processing, formatting, and copying of training materials and departmental forms.
• Maintain class file for each program containing all pertinent data.
• Prepare certificates, course rosters, and transcripts.
• Develop and maintain computer-based program mailing lists; prepare and mail notices and materials to promote programs.
• Enroll adult students in short-term training; receipt and track all fees collected for tuition, books, and supplies.
• Handle incoming and outgoing mail.
• Maintain, compose, type, and file client/student correspondence and information.
• Assist in the development of printed materials (i.e. brochures, press releases, fliers, etc.).
• Assist in schedule development for courses and instructors.
• Provide clerical support to Adult Career Development instructors as required.
• Schedule training rooms, seminar center, media needs, etc. ensuring policies and procedures are observed.
• Coordinate, complete, and submit the following within the specified time frame: Monthly Board Submissions; Instructor Time Sheets/Payroll Requisitions; Purchase Orders; Agency Invoices.
• Handle non-routine assignments from the Specialist, utilizing time management, initiative and self-direction.
• Assume responsibility for personal professional development and seek learning opportunities for increased program knowledge.
• Perform other duties assigned to accomplish the essential job functions as directed by the Adult Career Development Specialist.
• It is expected for employee to be on time each workday as this is essential to the employee’s job.

RELATIONSHIPS

Internal: Build a good harmonious rapport and work cooperatively with all district personnel while achieving the duties, responsibilities and objectives of the job.

External: Assist and communicate with students, community members, and other customers in a pleasant, friendly and sociable manner.

EEO: Indian Capital Technology Center does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability, marital or veteran status.

Postings current as of 9/13/2025 3:04:16 AM CST.