Norman Public Schools is hiring: 25-26 Central Services Center Operations Secret

Overview

Join to apply for the 25-26 Central Services Center Operations Secretary role at Norman Public Schools.

Responsibilities

• Perform secretarial duties for the Director of Central Services Center, Supervisor of Energy, Operations, Records and Regulation Compliance Officer, Maintenance Supervisor and Custodial Supervisor.
• Receive telephone and radio messages. Dispatch personnel and provide necessary information. Receive walk-in visitors and direct them to proper persons or answer questions.
• Maintain personnel and other confidential and departmental records in both hard copy and, when possible, on computer. Set up a filing system for department secretaries so that information can be readily retrievable.
• Assimilate data, prepare daily, weekly and other reports, including service files for vehicles, accidents, safety training, etc.
• Maximize use of computers to simplify word processing, filing, database management, mailing labels, charts, and common forms. Possess advanced word processing and spreadsheet skills to simplify work for others and to train other secretaries.
• Develop or oversee the development of desk manuals for each clerical position so that others can fill in during absences.
• Prepare work orders and requisitions. Maintain departmental books on equipment/supplies ordered, received, and inventoried. Maintain computer log of status of reports.
• Schedule meetings, interviews, and appointments. Record minutes, prepare agendas, prepare meeting rooms, and make copies as necessary for meetings.
• Assist with reference checks and with training in personnel rules and procedures; assist with requests to see confidential files. Prepare weekly employee time cards. Maintain address and mailing listings for department personnel.
• Assist parents and patrons with complaints and special requests of a routine nature. May act as liaison for more difficult requests between the public and the department.
• Prepare correspondence. Handle incoming and outgoing mail.
• Perform other duties as assigned.

Qualifications

• Education: High school diploma or GED.
• Experience: 3 years of school system secretarial experience preferred; minimum of 2 years with computer experience using word processing, databases, and spreadsheets; 1-2 years processing accounts receivable/payable; 1 year radio dispatching.
• Credentials: None required for this position.

Employment details

• Site: Central Services Center
• Reports to: Director of Central Services
• Contract: 260 Days
• Salary Schedule: Secretary 1
• FLSA Classification: Non-exempt