Michael Page is hiring: Legal Secretary to Partner in Healthcare in New York

Legal Secretary

This role is within an international law firm headquartered in DC with locations all over the US and globally. Their focus is complex litigation, corporate matters, intellectual property, and regulatory compliance across diverse industries, including technology and life sciences.

Job Description

Legal & Transactional Support

• Prepare, revise, and format legal documents including contracts, agreements, letters, and memoranda.
• Assist with redlining and version control of transactional documents.
• Maintain and organize client files, both physical and electronic.
• Coordinate document execution and manage closing binders when applicable.

Billing & Time Entry

• Handle attorney time entry and ensure accuracy and timeliness.
• Prepare and submit monthly billing, including pre-bill edits and final invoice processing.
• Liaise with the billing department to resolve discrepancies and ensure client billing guidelines are followed.

Administrative Support

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Handle incoming calls, emails, and correspondence with professionalism and discretion.
• Process expense reports and reimbursements.
• Maintain attorney contacts and update client databases.

Team Collaboration

• Provide support to additional attorneys as assigned.
• Assist with special projects and overflow work from other legal secretaries or departments.
• Participate in team meetings and contribute to process improvements.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

• Minimum 7 years of experience as a legal secretary, preferably in a law firm setting.
• Strong transactional experience in healthcare, corporate, or related practice areas.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and document management systems.
• Experience with billing software (e.g., Elite, Aderant) and time entry systems.
• Excellent proofreading, formatting, and organizational skills.
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• High level of professionalism, discretion, and attention to detail.

What's on Offer

• Competitive compensation ($85-100K annually)
• Overtime and bonus eligible
• Hybrid work model in the NYC office
• Comprehensive benefits package (Health, dental, vision, 401k, PTO)