Legal Secretary (General Counsel Division) - Salem Job at Oregon Department of J

Overview

Legal Secretary (General Counsel Division) - Salem
Agency: Oregon Department of Justice

Position Title: Legal Secretary (General Counsel Division) - Salem
Initial Posting Date: 08/06/2025
Application Deadline: 09/28/2025
Position Type: Employee
Salary Range: $3,856 - $5,325

Job Description

The Oregon Department of Justice is seeking to hire an experienced Legal Secretary to join the General Counsel Division, Health and Human Services Section. If selected, you will support attorneys responsible for providing comprehensive legal advice, litigation support and services to Oregon\'s state agencies, boards, and commissions. You will help ensure legal filings and supporting material reflect the Department\'s quality standards and assist attorneys in case-related hearings and client meetings.

Responsibilities (partial)

• Draft, proofread, and edit case-related correspondence, pleadings, briefs and other documents for section attorneys and personnel; check all case cites for accuracy.
• Coordinate and schedule case preparation meetings, hearing dates, deposition dates and conference calls; manage meetings for section personnel.
• Perform data entry and retrieval from the Division\'s case management and docket system, including critical legal deadlines.
• Open, event and maintain, close files and follow up as appropriate.
• Prepare exhibits, court documents, subpoenas, witness fees, and ensure timely handling and filing.
• Answer telephone inquiries from the public, court personnel, counsel, agency personnel, and DOJ personnel regarding case-related inquiries and procedures.
• Act as liaison between client agencies and section personnel.
• Review, screen, and distribute incoming mail and determine routing.
• Process section attorney\'s travel arrangements, reimbursement requests, CLE requests, and library requests.
• Independently review applicable rules of practice and procedure to assure conformity, timeliness, and accuracy of projects.
• Assist in training clerical personnel as needed.
• Perform special projects as assigned.

Working Conditions

Work schedule 8 am to 5 pm in an open office environment with typical office noise. Must be able to handle multiple tasks with limited supervision, work under pressure to meet deadlines, and maintain confidentiality while working with a team and individually.

Required Experience

• Two years of clerical/secretarial experience including at least one year as a legal assistant or secretary for an attorney or judge, or performing legal support duties. Experience must include proficiency in word processing software.
• Work experience is based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)

Desired Skills, Experiences, And Attributes

• Proficiency in word processing software.
• Ability to organize and prioritize work duties.
• Experience preparing, proofreading and finalizing correspondence and pleadings.
• Experience managing calendars for attorneys or court officials.
• Knowledge of legal terminology and procedures.
• Professional-level verbal and written communication skills.
• Ability to find and apply laws, policies, and procedures.
• Judgment and discretion in applying laws and policies.
• Knowledge of state and federal court rules and procedures.
• Strong problem-solving and information-gathering abilities.

What’s In It For You

• Job satisfaction as part of a team serving Oregon\'s public and government agencies.
• Permanent, full-time employment in Salem, Oregon.
• Vacation, sick leave, 11 paid holidays a year, and special days off.
• Excellent medical, dental, and vision benefits.
• Pension and retirement programs.
• Support and representation by SEIU.
• Opportunity to expand your professional skills.

Application Process

Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran status, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.

• Click "Apply" and complete the online application and all supplemental questions.
• Attach your resume.
• Attach a cover letter identifying your attributes that meet the desired and requested skills.
• All applicants: You will only have one opportunity to upload the required resume and cover letter. Drag and drop your resume into Workday when prompted. If you need accommodation under the Americans with Disabilities Act (ADA) or have questions, contact doj.recruitment@doj.oregon.gov.

CURRENT STATE EMPLOYEES: Login to Workday and apply via the Jobs Hub Worklet. Update your profile before applying.

For additional information regarding working for the Department of Justice and application assistance, click HERE.

Oregon Department of Justice
1162 Court St NE
Salem OR, 97301
DOJ.recruitment@doj.oregon.gov
Phone: (503) 947-4328
Fax: (503) 373-0367

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Legal
• Industries: Government Administration