Office Assistant Job at IBP of Ocala in Nashville

We are seeking a reliable and organized Office Assistant to join our team.

Key Responsibilities

• Greet visitors and direct them to the appropriate person or department
• Answer and route incoming phone calls and emails
• Maintain and update filing systems, databases, and records
• Handle incoming and outgoing mail and deliveries
• Assist with scheduling meetings, appointments, and travel arrangements
• Order and manage office supplies and inventory
• Provide general administrative and clerical support to staff
• Assist with data entry, document preparation, and reports as needed
• Help maintain a clean and organized office environment

Preferred Qualifications

• Proven experience as an office assistant, administrative assistant, or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Attention to detail and problem-solving skills
• Professional appearance and demeanor

Physical Demands

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. The position requires the ability to lift moderate to heavy objects and to sit for extended periods to complete administrative tasks.

Benefits

• Medical, dental, and vision coverage
• Company Paid Life Insurance
• Longevity Stock Program
• IBP Foundation
• Paid vacation and holidays
• Employee Financial Assistance Program
• Opportunities for growth and advancement
• 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
• Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance)

IBP of Nashville is part of the Installed Building Products (IBP) family of companies. Integrity, knowledge, and excellent service – these aren’t just words; they represent how IBP of Nashville does business. Whatever your needs, you can trust us to offer high-quality products and services.

Find your next career opportunity and join our team with IBP of Nashville!

EEO Statement: IBP is an equal opportunity employer.