Administrative Assistant Job at NewGen Strategies & Solutions in Nashville

Overview

NewGen Strategies & Solutions provides pay range

This range is provided by NewGen Strategies & Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$48,000.00/yr - $58,000.00/yr

Direct message the job poster from NewGen Strategies & Solutions

Position

People & Culture/ Talent Acquisition/ Human Resources Professional — Administrative Assistant (Nashville office)

NewGen is a dynamic, growing consulting firm that helps utilities deliver vital services such as energy, water, and waste management. We seek a detail‑oriented administrative assistant who loves editing and formatting, thrives on organization, and is eager to make a difference by supporting their team and the broader firm.

The successful candidate will serve as an Administrative Assistant assigned to support Nashville office personnel. Our work is meaningful, challenging, and exciting. Our company is focused on growth, innovation, and teamwork, and in this role, you will have an impact not only on your fellow coworkers and the company, but on utilities and communities across the country.

At NewGen, we value individuals who are solvers—those who produce organized, high‑quality work, take ownership of their responsibilities, and contribute positively to team culture.

Responsibilities

• Provide administrative support to Project Managers and company leaders.
• Compile content and review, edit, and format project deliverables, including reports, memos, letters, proposals, and PowerPoint presentations.
• Support business development efforts, including company responses to competitive Requests for Proposals/Qualifications.
• Prepare Professional Service Agreements, Subconsultant Agreements, contract addendums, and other project‑related documentation under the direction of Project Managers.
• Perform general office duties including, but not limited to, answering phones, ordering supplies, document preparation, etc.
• Assist with organization efforts in the office and virtually.
• Assist with travel arrangements, scheduling, and other logistics for Project Team members.
• Coordinate calendars, arrange appointments, and schedule/set meetings (project oriented).
• Be a culture champion in the office and support employee engagement.
• Coordinate office celebrations and social functions.
• Maintain company image and brand through the use of templates, presentation materials, graphics, supporting tools, etc.
• Assist with expense reporting.
• Adhere to NewGen standards with respect to work products, ethics, and other relevant company policies.

Qualifications

Required

• Minimum of 2 years’ successful experience in the Administrative Services field.
• High school diploma or GED required. Associate or bachelor’s degree preferred.
• Strong working knowledge of Microsoft Suite (Word, PowerPoint, Outlook).

Preferred

• Experience editing and proofreading, particularly adhering to a style guide.

Qualities

• Exceptional attention to detail.
• Excellent written and verbal communication skills.
• Highly organized, with the ability to self‑manage multiple priorities and deadlines.
• Ability to multitask.
• Ability to think critically and solve problems innovatively.
• Ability to adapt to and work with different personalities and communication styles.
• A collaborative team player.

What We Offer

Join our team of experts dedicated to making a positive impact on our clients—because we believe that communities thrive through access to reliable and sustainable services. We offer a competitive compensation package, benefits, and opportunities for professional growth in a supportive and collaborative work environment.

• Base compensation of $48,000–$58,000. The range provided is NewGen's reasonable estimate of the base compensation for these roles. The actual amount may be higher or lower, based on nondiscriminatory factors such as location, experience, knowledge, skills, and abilities.
• Annual bonuses of 8%, contingent on personal and company performance.
• 401K plan with matching contributions.
• Medical and dental insurance.
• Paid vacations and holidays.
• Paid maternity and paternity leave.
• Meaningful opportunity for career progression within the organization.
• Ongoing training.
• Office snacks and occasional group lunches and team‑building activities.

Additional Information

Location: Nashville, TN. In‑person with the option to work from home two set days per week after two months of employment.

Employee Type: Full‑time. Non‑Exempt.

Legally Authorized to Work in United States: To qualify, applicants must be legally authorized to work in the United States, and should not require, now or in the future, sponsorship for employment visa status. NewGen is an equal opportunity employer and complies with all federal, state, and local fair employment practices laws. NewGen strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, gender identity, sexual orientation, marital status, sex (including pregnancy), age, disability, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law.

Note: Seniority level and job function/industry tags from the original description have been restructured into appropriate sections above.