Office Assistant Job at ProSource Buying Group in South Daytona

Benefits:

• Competitive salary
• Dental insurance
• Flexible schedule
• Health insurance
• Vision insurance

We are seeking a highly organized and proactive Job Assistant to support daily operations, administrative tasks, and project coordination. This role will serve as a key point of contact, ensuring seamless communication, timely follow-ups, and well-managed workflows across various business activities. The ideal candidate will be detail-oriented, resourceful, and able to adapt to a fast-paced environment.

Key Responsibilities

• Administrative Support:
  • Manage calendars, schedule meetings, and coordinate travel arrangements.
  • Prepare reports, presentations, and documentation as required.
  • Maintain digital and physical filing systems for easy retrieval of information.
• Project Coordination:
  • Assist in project planning, tracking milestones, and ensuring deadlines are met.
  • Communicate with vendors, clients, and internal team members to keep projects on track.
• Communication & Follow-ups:
  • Draft and send professional emails, memos, and announcements on behalf of the management team.
  • Serve as a liaison between departments to ensure accurate and timely information flow.
• Data Management:
  • Update and manage spreadsheets, CRM entries, and project trackers.
  • Perform basic research and compile information for reports or presentations.
• General Office Support:
  • Order office supplies, manage incoming calls, and handle basic inquiries.
  • Assist in event planning, training sessions, or company initiatives as needed.

Required Skills & Qualifications

• Proven experience as an Administrative Assistant, Project Assistant, or similar role.
• Strong organizational and multitasking skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace tools.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with integrity.
• Basic project management knowledge is a plus.