Executive Assistant Job at The Finley Group LLC in Tampa

Overview

Executive Assistant | Location: Downtown Tampa | Employment Type: Full-Time | Reports To: Senior Partner

About Us

The Finley Group LLC is a dynamic organization dedicated to successful advocacy. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our executive team and help drive business success.

Job Summary

The Executive Assistant will provide high-level administrative support to senior executives. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Administrative Support: Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Communication: Act as the primary point of contact between executives and internal/external stakeholders.
• Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
• Office Management: Oversee office supplies, manage expense reports, and ensure smooth daily operations.
• Meeting Coordination: Prepare agendas, take minutes, and ensure follow-up on action items.
• Document Management: Draft, edit, and proofread correspondence, presentations, and reports.
• Project Management: Assist with special projects, research, and event planning as needed; manage small projects independently.
• Presentation Creation: Design and prepare professional presentations as required.

Qualifications

• Experience: Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
• Hours: In-office availability Monday through Friday, 8:00am to 5:00pm.
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize effectively
• Discretion and professionalism in handling confidential information
• Ability to manage small projects and create presentations

Preferred Qualifications

• Experience supporting C-level executives
• Familiarity with project management tools
• Knowledge of mortgage industry is a plus

Seniority level: Mid-Senior level

Employment type: Full-time

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