NewDay USA is hiring: Office Assistant in West Palm Beach

This range is provided by NewDay USA. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$23.00/hr - $28.00/hr

Direct message the job poster from NewDay USA

About NewDay USA

NewDay USA is looking for extraordinary team members to help change the lives of America’s veterans and to be a part of one of the fastest growing companies in West Palm Beach, FL. Our team is comprised of some of the most diverse, talented and energetic people in the financial services industry. They are driven to excel by opportunities for growth and advancement that are unique to NewDay USA. Join one of the fastest growing companies voted a “Top Entry Level Employer” by CollegeGrad.com.

Position

Department: Human Resources

Position Summary

We are seeking a highly organized, proactive and resourceful Office Assistant to support our team. The ideal candidate will be energetic, passionate about their work, and dedicated to maintaining a productive and organized office environment. This role manages front office operations, ensures a welcoming environment for guests and visitors, and performs various administrative tasks to ensure day-to-day operations run smoothly. Reporting to the HR department, the candidate will possess exceptional communication skills, keen attention to detail, and a passion for delivering excellent customer service.

Key Responsibilities

• Handle incoming calls, greet and welcome guests, and manage the front desk.
• Maintain office organization by preparing meeting rooms, managing supplies and mail, and ensuring a professional environment.
• Coordinate food and beverage or catering services for company events, new hires, and executive meetings.
• Provide logistical support for onsite and offsite events, including vendor coordination and setup.
• Assist with onboarding and HR documentation for new hires
• Assist with filing, data entry, and other clerical tasks or support for special projects as needed.

Qualifications and Experience

• Minimum of 3 years in a relevant role, such as Administrative Assistant in a fast-paced corporate environment.
• Bachelor’s degree in Business, Marketing, Communications, Hospitality, Travel and Tourism Management or a related field.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Ability to handle confidential information with discretion.
• Detail-oriented with a passion for maintaining high standards.
• Reliable, proactive, and able to work independently or as part of a team.
• Ability to maintain a professional demeanor in a fast-paced environment.
• Proficiency in MS Office (Word, Excel, Outlook).

Additional Requirements

• Ability to lift and move office supplies and equipment as needed.
• Onsite position, Monday to Friday, based in West Palm Beach, FL.

Employment details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative

This job description is intended to provide a general overview of the position and is not an exhaustive list of duties and responsibilities. Duties and responsibilities may change based on organizational needs.