Office Services Assistant Job at SupportFinity™ in San Francisco

Overview

Simpson Thacher & Bartlett is excited to announce the opening of our new San Francisco office in early 2026, increasing our Bay Area presence to further improve the cutting-edge legal services we provide to our clients and communities.

The Office Services Assistant will be responsible for a variety of office services support functions for the San Francisco office. The hours are in-office Monday-Friday, 8:30 a.m. – 5:00 p.m., but flexibility to work additional hours as needed is required. The duties of the Office Services Assistant may change as the needs of the office and the Firm change.

Essential Job Duties & Responsibilities

• Facilities: Monitor and respond to incoming email requests; maintain logs of facilities equipment usage and maintenance and request repairs when needed; ensure offices are set up with standard furniture/supplies and cleaned for new and moving employees as well as visitors; escalate staff requests/concerns to supervisor/director as appropriate; daily maintenance (stock supplies, cleanliness, etc.); assist with miscellaneous projects for attorneys and staff (including hanging art, special requests, etc.).
• Mailroom: Retrieve and deliver incoming mail and packages; perform scheduled copy room mail sweeps to retrieve outgoing USPS mail, interoffice and remote office pouch correspondence; meter outgoing mail; prepare materials for mailing including addressing, stuffing envelopes, making labels and gathering correspondence for the remote office pouch; maintain postage log for outgoing mail; keep mail supplies stocked.
• Reprographics: Copy, print, scan or bind hard copy and electronic documents of various sizes and colors; download copy jobs from printer holding queue, servers, links, drop boxes or emails as well as uploading finished products; bind hard copy productions (e.g., Veloc, Spiral, Wire, Acco and 3-ring); quality check work for accuracy to uphold the standards of service and best practices set forth by the department.
• Office Supplies: Organize and track office supplies; maintain and organize floor copy rooms, adding supplies as needed; check paper levels on printers/copiers daily and replenish as needed; monitor usage of materials and supplies in primary stock room and order as necessary to maintain adequate levels.
• Miscellaneous: Backup reception for breaks and vacations when needed; available some early mornings/nights/weekends to monitor work being performed by vendors or to provide additional support during special events; assist Administrative Team with special projects and tasks as needed; perform other duties as assigned.

Education

• High School Diploma or GED equivalent

Skills And Experience

• Minimum of 1 to 2 years of experience in an office environment.
• Ability to effectively present information verbally and in writing.
• Basic math skills: addition, subtraction, multiplication, division.
• Strong attention to detail.
• Ability to follow directions and work independently with limited supervision.
• Working knowledge in MS Word, Excel and Outlook.
• Familiarity with standard office equipment such as photocopiers, scanners, and facsimile machines.
• Ability to effectively organize, prioritize, plan and multi-task work activities in a high pressure/fast-paced environment.
• Ability to use diplomacy and discretion. Must always act with professionalism.
• Strong customer service skills.
• Client-focused with the ability to provide customer service in a professional manner.
• Ability to work independently or on a team, with a positive attitude and flexibility to work with multiple individuals and handle a wide variety of tasks.
• Business casual attire required daily. Professional attire occasionally required for special events.

Physical Demands

Medium to heavy work: Exerting up to 50 pounds or more of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Physical demands are in excess of those of sedentary work. Light work usually requires walking or standing to a significant degree.

• Sitting: Remaining in the seated position, particularly for sustained periods of time
• Standing: Remaining upright on the feet, particularly for sustained periods of time
• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another
• Climbing: Ascending or descending ladders, stairs, ramps using feet and legs or hands and arms
• Lifting: Raising objects from a lower to a higher position or moving objects horizontally
• Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder
• Bending/Stooping/Kneeling/Crouching: Bending body downward and forward by bending legs and spine, or by bending legs at knees
• Reaching: Extending hand(s) and arm(s) in any direction
• Pulling/Pushing: Using upper extremities to exert steady force upon an object to move it toward or away from the force

Work Environment

The worker is not substantially exposed to adverse environmental conditions as in typical office or administrative work (normal light, air and space in the work environment).

Salary Information

CA Only: The estimated base salary range for this position is $55,000 to $70,000 at the time of posting. The actual salary offered will depend on a variety of factors, including the qualifications of the individual applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

Privacy Notice

For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.

EEO Statement

Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.