Office Services Assistant Job at Womble Bond Dickinson (US) LLP in Wilmington

Overview

Womble Bond Dickinson (US) LLP seeks an Office Services Assistant for their Wilmington, DE office. This entry-level role provides basic operations support in areas such as operating high-volume duplicating equipment, processing duplication tasks, shipping and receiving products and supplies, sorting, distributing and handling incoming and outgoing mail and faxes, and applying postage. Responsibilities may also include copier maintenance and/or repair of office services equipment, off-site pick-ups and deliveries, and duties in bindery, QC and final check, housekeeping, file services, and message center services as assigned.

Responsibilities

• Run high volume copy machines; performs binding and finishing work
• Maintains records for management and inventory purposes
• Distribute office supplies, fax transmissions and mail as designated
• Respond to and coordinate all service calls
• Deliver work as requested to businesses and residences
• Perform courier services
• Perform duties related to the shipping of materials
• Perform housekeeping/hospitality duties as assigned
• Perform message center duties as assigned and coverage for the receptionist
• Perform other duties as assigned

Qualifications

• Must have high school diploma or GED
• Some related customer service experience is preferred
• Requires a valid driver’s license and dependable mode of transportation with minimum levels of auto insurance coverage due to frequent travel/courier services to other offices and/or client/attorney residences or offices
• Working knowledge of basic office equipment
• Basic knowledge of Outlook, Microsoft Word, Microsoft Excel and imaging software
• Ability to work independently and flexibly to complete projects
• Ability to comprehend instructions concerning mail delivery
• Possess troubleshooting and problem solving skills
• Possess ability to read and comprehend written technical information
• Possess excellent customer relations skills and excellent verbal communication skills
• Deals with tight deadlines and quick turnaround
• Some physical effort is required which may involve long periods of standing, walking, bending, reaching, stretching, climbing or similar activities as well as lifting or moving items weighing up to 75 lbs. and in pushing or pulling machines on wheels, which may weigh up to 700 lbs.
• Able to work in other WBD offices/locations as needed/assigned

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Law Practice