Attorney Recruiting Assistant Job at Fenwick & West in Boston

Overview

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This position provides general administrative support to the Summer Program and lateral recruitment functions of the Recruiting Department. The role offers a hybrid schedule with three days on-site per week in the office, and additional in-office days as needed. Work hours are 40 hours per week (non-exempt), Monday – Friday, 9:00 am – 6:00 pm.

Responsibilities

• Monitor and maintain Recruiting Department inbox, respond to inquiries, and route emails to appropriate parties.
• Assist with applicant correspondence and submission process.
• Maintain inventory of physical recruiting supplies (recruitment materials, brochures, and promotional items).
• Maintain electronic files and records, including annual file clean-up and records management.
• Process invoices for payment, handle check requests and departmental invoices.
• Update and maintain recruiting calendar and contacts.
• Assist with summer associate and lateral candidate interview processes, including scheduling, evaluation forms, follow-up interviews, and greeting candidates online. Compile evaluations for the Recruiting Committee and/or Practice Area Leaders; update applicant records in Workday and other platforms; monitor follow-up communications.
• Assist with preparing for OCI, including registration, resume organization, and interviewer outreach.
• Handle offer correspondence and new hire processing.
• Coordinate expense and cost sharing for all candidates; maintain expense records and process reimbursement requests.
• Update and maintain recruiting databases (LawCruit, Workday, SmartSheet, and other platforms).
• Assist with planning and execution of the Firm’s annual Summer Program, including orientation, event planning, Summer Associate Work Assignment System, evaluations tracking, and mid-/end-of-summer reviews. Attend Summer Program events as needed.
• Collaborate with Recruiting team on tasks such as spring presentations, receptions, travel arrangements, Summer Program events, meeting room and catering logistics, and candidate follow-ups.
• Design and create Attorney Recruiting newsletters as needed.
• Perform other related duties as assigned.

Qualifications

• Knowledge of attorney recruiting processes.
• Ability to manage multiple priorities under deadline pressure.
• Effective communication and interpersonal skills.
• Excellent attention to detail.
• Computer proficiency with data entry into databases; proficient in MS Office and recruiting software (Workday and LawCruit preferred).
• Strong organizational skills.

Reporting to the Senior Manager of Attorney Recruiting, the ideal candidate will have at least 1 year of experience in a law firm or professional services setting. A Bachelor’s degree or equivalent education is required.

Benefits And Compensation

Fenwick offers a comprehensive benefits program including Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing programs. The anticipated salary range for this position is $57,000 – $77,250, dependent on experience and qualifications. A discretionary bonus may be available based on performance. Additional information about benefits and bonus eligibility is available upon request.

Additional Information

Seniority level: Entry level

Employment type: Full-time

Job function: Human Resources

Industries: Law Practice