HR Operations & Recruiting Specialist Job at Propel Recruitment LLC in Californi

Base pay range

$45.00/hr - $60.00/hr

Direct message the job poster from Propel Recruitment LLC

Department: People Operations / Full-Time / Onsite / Temp to Hire

About the Role

We are seeking an HR Operations Specialist to support and enhance the employee experience while helping build a strong talent pipeline. This role focuses on recruiting coordination, HR operations, and immigration support, providing an excellent opportunity for a detail-oriented professional to thrive in a fast-paced, dynamic environment.

Key Responsibilities

• Coordinate interviews, manage scheduling, and communicate with candidates alongside hiring managers.
• Prepare and issue offer letters, ensuring a smooth handoff to onboarding.
• Maintain accurate records in ATS and HRIS systems.
• Identify opportunities to streamline recruiting processes and improve efficiency.
• Enhance candidate experience through timely communication and consistent follow-through.
• Support recruiting metrics and reporting to track pipeline health and time-to-fill.

HR Operations & Employee Support

• Serve as a primary point of contact for employee and manager HR inquiries.
• Support onboarding and offboarding processes to ensure a seamless employee experience.
• Maintain accurate HRIS records and assist with audits, reporting, and compliance.
• Provide guidance on HR policies, performance management, and employee relations.
• Assist with immigration processes (H-1B, OPT, CPT, TN, green card) in coordination with legal counsel, tracking deadlines, and maintaining compliance documentation.
• Support payroll troubleshooting and respond to basic benefits questions.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 5+ years of HR or recruiting operations experience, with strong coordination and communication skills.
• Experience with HRIS (e.g., UKG, ADP) and ATS systems (e.g., Lever, Ashby).
• Familiarity with U.S. immigration processes preferred.
• Strong attention to detail, organization, and ability to handle sensitive information professionally.
• Excellent interpersonal skills and ability to partner effectively across HR, hiring managers, and employees.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Human Resources
• Manufacturing