Groupe Insearch is hiring: Office Coordinator in Burlingame

Send your resume with the job ID to info@insearchsf.com

LOCATION

220 Park Rd. (2 blocks from the CalTrain station)

HOURS

In office 5 days/week (8:30 AM–5:00 PM)

Hours may vary based on events and meetings.

BENEFITS

• Be a part of a positive, team-oriented environment
• Work alongside very bright, enthusiastic people who are passionate about what they do
• Great opportunity to work on projects and events, and learn EA responsibilities
• Firm is growing steadily, just celebrated 10-year anniversary
• Employer-paid health insurance, 401(k) with match, paid time off, company holidays, a monthly wellness benefit, and free lunch.

RESPONSIBILITIES

Office & Facilities Operations

• Serve as the face of the office, welcoming guests and managing phones, mail, and deliveries
• Maintain a clean, organized workspace and liaise with building management and vendors
• Support office setup, seating arrangements, and light IT coordination
• Maintain and update internal office policies and procedures

Hospitality Oversight

• Prepare coffee and set up the kitchen each morning
• Manage snacks, beverages, and office inventory, ensuring timely restocking
• Oversee daily team lunch orders, meeting catering, and upkeep of shared spaces

Meeting & Event Coordination

• Coordinate logistics for internal meetings, investor visits, and firm events
• Support AV setup, printed materials, catering, and room readiness

Administrative & Onboarding Support

• Assist with calendar scheduling, travel coordination, and expense tracking
• Support document printing, filing systems, and onboarding of new hires

TOP KEYS FOR CLIENT:

• Bachelor’s degree required or actively in progress
• 2+ years in office coordination, hospitality, or admin support
• Organized, detail-oriented, and proactive with strong communication skills
• Tech-savvy and proficient in Microsoft Office
• Comfortable in a fast-paced, in-person work environment