Offchain Labs is hiring: Office Manager in New York

Overview

We’re on the lookout for a dynamic individual to join our team as an Office Manager Extradonaire for our new Midtown New York office. This role is an exciting blend of managing office operations and supporting employee engagement initiatives, ensuring a vibrant and efficient workplace environment. You will be a master multitasker, adept at juggling various responsibilities with finesse and enthusiasm.

As the Office Manager, you will spend 65% of your time overseeing office operations, ensuring smooth day-to-day functioning and providing essential support to our team. From managing logistics and shipping to handling equipment orders like laptops, you’ll be the go-to person for all operational needs, ensuring our office runs like a well-oiled machine.

You’ll also dedicate 25% of your time supporting a culture of engagement and camaraderie among our team members. From planning and executing engaging events and activities to spearheading communications around events, you’ll be instrumental in fostering a positive and inclusive workplace culture that keeps our team motivated and connected.

Additionally, you’ll allocate 10% of your time to handling operational tasks, ensuring that essential logistical and administrative functions are carried out seamlessly.

The ideal candidate will bring a blend of administrative prowess, creative flair, and a passion for building strong, cohesive teams. If you’re someone who thrives in a fast-paced environment, loves bringing people together, and is ready to take on the challenge of managing both office operations and employee engagement, we want to hear from you!

Responsibilities

• Office Administration (65%): Serve as the welcoming face of Offchain Labs, ensuring a professional and hospitable environment.
• Organize and maintain the office space for daily use, incorporating creativity and efficiency.
• Manage vendor relationships and office supplies, including food and beverage vendors.
• Assist with administrative tasks such as scheduling meetings, preparing reports, and managing documents.
• Coordinate office logistics, such as seating arrangements and event planning.
• Assist with visitor reception, scheduling, and general administrative tasks.
• Support team members onboarding and maintain office policies as needed.
• Handle office budgets, expense management, and reporting.
• Participate in special projects as required by HR, Operations, and Finance departments.

• Employee Engagement (25%): Help design, implement, and maintain engagement programs to continuously improve employee experience.
• Conceptualize and coordinate a variety of engaging events, both virtual and in-person, aimed at fostering team spirit and boosting morale.
• Support initiatives designed to enhance employee satisfaction and cultivate a positive workplace culture.
• Collaborate with colleagues from different departments to plan and execute company-wide activities that bring employees together to learn cross-functionally.
• Suggest innovative approaches to employee engagement, researching industry trends and proposing creative ideas.
• Manage resources efficiently to ensure the successful implementation of engagement initiatives within budgetary constraints.
• Analyze feedback and metrics to evaluate the effectiveness of engagement efforts and make informed recommendations for improvement.
• Foster a sense of community and inclusivity through targeted initiatives and communications.
• Support HR & Experience team initiatives related to employee retention, well-being, and satisfaction.
• Promote diversity, equity, and inclusion within the workplace through initiatives, policies and programs that foster a sense of belonging for all employees.

• Operations Support (10%): Handle administrative tasks related to shipping, logistics, and receiving.
• Manage equipment orders and inventory, including laptops and other technology supplies.
• Utilize the Ramp platform for expense management, including tracking expenses, reconciling accounts, and generating reports.

Qualifications

• Previous experience in office management, administrative support, or related field.
• Proven track record of successfully organizing and coordinating office operations and procedures.
• Strong interpersonal skills with the ability to interact effectively with team members, visitors, and vendors.
• Demonstrated experience in event planning and coordination, including both small-scale office events and larger employee engagement initiatives.
• Familiarity with expense management platforms such as Ramp or similar tools. Excellent communication skills, both verbal and written, with the ability to convey information clearly and professionally.
• Creative thinking and problem-solving skills, with a knack for finding innovative solutions to challenges.
• Detail-oriented and organized, with the ability to multitask and prioritize tasks effectively.
• Knowledge of HR policies and procedures, particularly related to onboarding and employee engagement.
• Bachelor’s degree or equivalent preferred.

Perks

• Remote-first global workforce + NY office.
• Annual company offsite + team onsites.
• Professional reimbursement program (facilitates industry conference attendance, certifications, and more).
• Medical, dental & vision coverage (US + some other countries).
• 401k retirement plan + company match (US only).
• Wellness stipend.
• Home office set up / ergonomic equipment program.

The salary range for this role is $65,000 to $85,000 + Tokens + Equity + Benefits. The compensation range is specific to New York, NY.

Attention Offchain Labs Job Seekers: Please be advised that there has been a rise in fraudulent recruiter activities, particularly within the Web3 space. If you would like to confirm whether someone is an OCL employee or the legitimacy of an offer you received, please email jobs@offchainlabs.com.

At Offchain Labs, we are committed to building a welcoming and supportive workplace for all employees, regardless of their background or identity. We strive to create an environment where everyone feels valued and has an equal opportunity to succeed and thrive. We encourage candidates from all walks of life to apply and join our team.

Note: This job description is focused on the Office Manager Extradonaire role in Midtown, New York. It is not indicative of broader company roles or other locations.