Essex County College is hiring: OFFICE ASSISTANT- AUXILIARY SERVICES in Newark

Join to apply for the OFFICE ASSISTANT- AUXILIARY SERVICES role at Essex County College

2 days ago Be among the first 25 applicants

Join to apply for the OFFICE ASSISTANT- AUXILIARY SERVICES role at Essex County College

Get AI-powered advice on this job and more exclusive features.

Position Title OFFICE ASSISTANT- AUXILIARY SERVICES Reports To Manager

Functions And Responsibilities

Job Summary

The Office Assistant for Auxiliary Services is responsible for performing support activities related to the functions for the Office of Auxiliary Services.

Supervisory Role

Oral and written instructions are received from the Manager of Auxiliary Services or designee.

Duties & Responsibilities

• Assist with operational and administrative details of the office inclusive of the handling of routine clerical functions and tracking of facilities usage.
• Assist with managing and maintaining the calendar of events for both the Newark and West Essex campuses, including tracking event details related to setup needs.
• Maintain organized records and assist with the preparation, processing, and filing of request forms, purchase orders, and supply requisitions.
• Maintain accurate and up-to-date files on institutional rental contracts and other related documents.
• Assist with the preparation of routine, special, and ancillary reports.
• Maintain strict confidentiality and security of staff, student, and client records.
• Perform other related duties as required.
  
  

Physical Requirements

The physical demands described here are representative of those that must be

met by an employee to successfully perform the essential responsibilities and

functions of the job and are not meant to be all inclusive. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

Unless reasonable accommodations can be made, while performing this job the staff member shall:

• Use strength to lift items needed to perform the functions of the job.
• Sit, stand and walk/move from place to place for required periods of
  
  

time.

• Move between buildings.
• Speak and hear, communicate using telephone and/or walkie talkie.
• Use close vision, color vision, peripheral vision and depth perception
  
  

along with the ability to focus vision.

• Communicate effectively in English, using proper grammar and
  
  

vocabulary.

• Reach with hands and arms and use hands and fingers to handle
  
  

objects and operate tools, including but not limited to, computers,

keyboards, telephones, calculators, and controls.

• Bend, twist, climb, push, pull, and lift.
  
  

Additional Requirements

Minimum Qualifications

Minimum Experience (number Of Years), Knowledge And/or Abilities

• High School diploma or equivalency.
• Familiarity with standard computer applications and tools.
• Strong organizational and interpersonal skills.
• Ability to communicate effectively, orally and in writing.
• Ability to work in a multi-cultural work environment.
  
  

Minimum Education Requirements High School Diploma Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)

Preferred Qualifications

Experience (number of years), Knowledge and/or Abilities Education Requirements Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)

Posting Details

Posting Information

Open Date 06/03/2025 Open Until Filled No Close Date Special Instructions Summary Equal Employment Opportunity Statement

Essex County College is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ethnicity, citizenship status, ancestry, age, sex, sexual orientation, gender identity, gender expression sexual orientation, marital status, physical or mental disability, veteran status, military status, genetic information or any other characteristic protected by law.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services

Referrals increase your chances of interviewing at Essex County College by 2x

Get notified about new Office Assistant jobs in Newark, NJ.

New York, NY $90,000.00-$126,000.00 1 week ago

New York, NY $65,000.00-$75,000.00 2 days ago

New York, NY $65,000.00-$70,000.00 2 days ago

Belleville, NJ $40,000.00-$46,000.00 2 years ago

New York, NY $105,000.00-$120,000.00 3 days ago

Business Clerical Assistant (Multiple Vacancies)

Manhattan, NY $43,000.00-$44,000.00 1 week ago

Brooklyn, NY $35,360.00-$37,440.00 1 week ago

New York, NY $61,200.00-$101,800.00 3 weeks ago

Office Assistant 1 - HOURLY (South Beach ATC)

Administrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), South Beach Psychiatric Center, P26513

New York, NY $65,000.00-$65,000.00 2 months ago

New York, NY $46,002.00-$51,178.00 12 hours ago

New York, NY $61,200.00-$101,800.00 2 weeks ago

New York, NY $75,000.00-$105,000.00 3 weeks ago

New York, NY $100,000.00-$110,000.00 1 week ago

Manhattan, NY $100,000.00-$120,000.00 2 weeks ago

New York, NY $80,000.00-$100,000.00 1 month ago

Agent's Executive Assistant - State Farm Agent Team Member

Entry Level Position in the Buying Office

New York City Metropolitan Area $44,928.00-$73,632.00 6 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr