Executive & Office Operations Assistant Job at Mariloff Diamonds International,

Direct message the job poster from Mariloff Diamonds International, Inc.

Compensation Based on Experience + Benefits

Mariloff Diamonds & Fine Jewelry has been a trusted name in Dallas, Texas for over 40 years. We're a family-owned business looking for a highly organized, detail-oriented Executive Assistant to support our office operations, ownership team, and client-facing staff.

*This is a full-time, IN-PERSON position based in our Dallas showroom. Please DO NOT APPLY if you are not available to work onsite.

About the Role

This role is ideal for someone with a blend of administrative, bookkeeping, and customer service experience. You'll be an essential member of our close-knit team—handling daily operations, coordinating communications, and ensuring the smooth running of the showroom and back office.

• Perform light bookkeeping and manage bill payments using QuickBooks
• Organize and maintain vendor files, invoices, and the physical file room
• Order and restock office and kitchen supplies
• Maintain and troubleshoot copy machine, printers, and other office tech
• Prepare internal memos, assist with tax return processing
• Schedule meetings, prepare internal communications, and assist with filing tax returns
• Support the owners with occasional personal assistant tasks
• Coordinate product shipping and insurance logistics for customer orders
• Research, track, and pay applicable sales taxes online
• Greet customers and support in-store appointments as needed
• Help cover the front desk and phones in a professional, polished manner

What We're Looking for

• 3+ years of office experience (family office or small business a plus, but we're open to strong candidates with less experience)
• Proven experience with QuickBooks, Excel, and MS Word
• Strong organizational skills and exceptional attention to detail
• Proactive problem-solver who takes initiative and catches errors
• Discreet, loyal, and professional under pressure
• Flexible schedule and willingness to pitch in wherever needed

What We Offer

• Compensation based on experience
• Benefits package + PTO and paid holidays

You’ll be part of a trusted, tight-knit team that values professionalism, collaboration, and attention to detail. We’d love to hear from you if you take ownership, care about getting things right, and thrive in a fast-paced but friendly retail office environment. This is a great opportunity to make a real impact alongside a dedicated group of people who love what they do.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Retail Luxury Goods and Jewelry

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