Acro Service Corp is hiring: Administrative Assistant in Phoenix

This range is provided by Acro Service Corp. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$22.00/hr - $23.00/hr

Direct message the job poster from Acro Service Corp

Job Title and Details

Job Title: Administrative Assistant

Location: Phoenix, AZ 85034

Shift: 7:00 AM- 4:00 PM

Employment Type: 6 Months Contract on W2 (With possible extension)

Responsibilities

• Responsible for prescreening and review of new orders, review returned approvals and release projects on time to obtain firm ship date based on building schedule.
• Manage project throughout entire Order Management process; remove barriers that may delay project schedule.
• Interface with project managers, branch and sales staff to ensure proper procedures are followed and deadlines are met.

ESSENTIAL JOB FUNCTIONS

• Review quote, order form, surveys and / or booking package for completeness and accuracy of required information for quoting or manufacturing.
• Review and make necessary changes to quoted prices based on customer driven changes to ensure accuracy and completeness of data presented for submittal drawings.
• Create and maintain production schedules that meet customer demands and optimize the use of manufacturing resources.
• Review and analyze documentation for use in the preparation of Modernization (MOD) & Components Submittal data including quoted prices, architectural drawings, and surveys.
• Prepare accurate, timely release orders to suppliers to assure the precise equipment is delivered in accordance with the contract schedule.
• Enter data and maintain job information on the mainframe system.
• Maintain related forms and files. Correspond with Manufacturing, and sales staff to ensure procedures are followed and deadlines are met.
• Respond to internal and external customer requests within the time specified in our service level agreements.
• Identify, resolve, and initiate problem resolution during the change management process.
• Maintain control system to distribute drawings to the proper department.
• Process job within defined service level agreements to ensure a timely ship date.
• Follows up with customer prior to billing to verify work completed, billing address, etc.

Qualifications

• High School Diploma or GED
• Strong customer service experience and abilities are required.

Seniority level

• Associate

Employment type

• Contract

Job function

• Customer Service, Accounting/Auditing, and Strategy/Planning

Industries

• Industrial Machinery Manufacturing, Manufacturing, and Engineering Services