Brunswick Community College
Coordinator for Financial Operations and Donor Database Management
Brunswick Community College, Bolivia, North Carolina, United States, 28422
Salary:
$35,074.00 - $52,613.00 Annually Location :
Bolivia Job Type:
Full-Time Job Number:
202500111 Department:
Foundation Opening Date:
09/05/2025 Closing Date:
10/5/2025 11:59 PM Eastern
General Function
The Coordinator for Financial Operations and Donor Database Management provides the day-to-day management of the Brunswick Community College Foundation's financial operations as well as supporting fundraising, donor relations, and stewardship activities. The Coordinator is responsible for maintaining accurate donor records and will take an active role in generating reports to be used for fundraising initiatives and grant writing. Serves as primary point of operational and administrative contact for internal campus departments and external community stakeholders such as banks, investment advisors, and auditors. This position includes a variety of computer, data analysis and accompanying report preparation, and written and oral communication skills. This position also requires knowledge of not-for-profit accounting practices to include investments, dollarized accounting for endowments, and Generally Accepted Accounting Principles (GAAP). This position also requires input to, maintenance of, and report generation from fundraising database. Essential Duties and Responsibilites
DATABASE Record and acknowledge all gifts to the Brunswick Community College Foundation Maintain, update, and reconcile the fundraising database to the accounting software Develop reports to be used in regular donor communication and ensure accuracy and quality of data used for measuring performance metrics and promotional materials Research grant opportunities, generate supporting data, and complete grant applications to support the fundraising goals of the Brunswick Community College Foundation FINANCIAL Prepare accounts payable checks, post deposits in QuickBooks and donor database, make bank deposits, and perform journal entries Monthly bank reconciliations, credit card payments and reconciliations, various cash and account reconciliations, and investment statement review and reconciliation Develop and monitor the annual Foundation budget with support from the Executive Director and Board Finance Committee Preparation and management of the annual audit, year-end 1099 statements, filing, and donor financial statements DONOR RELATIONS Coordinate the processes for campus payroll deductions, ACH payments, and donation distribution to program accounts Manage all scholarship processes from applications to review and awarding in coordination with the Office of Student Financial Resources, the Business Office, and scholarship review committees Provide the highest level of customer service throughout donor interactions and represent the Brunswick Community College Foundation at campus and community functions Maintain donor files in both hardcopy and electronic formats, performing annual audits of forms and donor contact information Serve as liaison to the Foundation Board of Director's Finance Committee Serve as lead and oversee the logistics for Foundation Board meetings (preparing agendas, meeting arrangements, and recording minutes), events, and other Foundation functions. Receive visitors, telephone calls, and all mail Maintain and replenish office supplies, donor literature, as needed Minimum Qualifications
Qualifications
Associate Degree in Business Administration, Accounting, or a related field Two years of accounting and bookkeeping experience Three years of professional experience in an administrative support capacity, or donor database management for a not-for-profit entity
Other Relevant Knowledge, Skills, and Abilities:
Proficiency in Microsoft Office applications Knowledge of QuickBooks and familiarity with donor database systems (example: Salesforce, Reeher, Blackboard, Talisma, etc.) Excellent interpersonal, written, and verbal communications skills possessing a high degree of discretion, judgement, tact, and poise Ability to communicate with all levels of employees, Foundation Board Members, donors and community members Ability to work additional hours, including evenings and weekends as needed, due to special events and meetings Working knowledge of investment tracking and not-for-profit accounting Extremely meticulous and detail-oriented, customer service-focused Other duties as required
BCC is an Equal Opportunity Employer We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, health savings account, life insurance, long-term disability, holidays, vacation, and sick leave. Also as an employee of Brunswick Community College you will have access to our Fitness and Aquatic facility, home sporting events, and discounted services through our cosmetology department.
To learn more details, review our 01
Do you have at least an Associate's Degree in Business Administration, Accounting or a related field?
Yes No
02
Do you have at least three years of professional experience in Administrative Support, or donor database management?
Yes No
03
Do you have at least two years of professional experience working in accounting or bookkeeping?
Yes No
Required Question
$35,074.00 - $52,613.00 Annually Location :
Bolivia Job Type:
Full-Time Job Number:
202500111 Department:
Foundation Opening Date:
09/05/2025 Closing Date:
10/5/2025 11:59 PM Eastern
General Function
The Coordinator for Financial Operations and Donor Database Management provides the day-to-day management of the Brunswick Community College Foundation's financial operations as well as supporting fundraising, donor relations, and stewardship activities. The Coordinator is responsible for maintaining accurate donor records and will take an active role in generating reports to be used for fundraising initiatives and grant writing. Serves as primary point of operational and administrative contact for internal campus departments and external community stakeholders such as banks, investment advisors, and auditors. This position includes a variety of computer, data analysis and accompanying report preparation, and written and oral communication skills. This position also requires knowledge of not-for-profit accounting practices to include investments, dollarized accounting for endowments, and Generally Accepted Accounting Principles (GAAP). This position also requires input to, maintenance of, and report generation from fundraising database. Essential Duties and Responsibilites
DATABASE Record and acknowledge all gifts to the Brunswick Community College Foundation Maintain, update, and reconcile the fundraising database to the accounting software Develop reports to be used in regular donor communication and ensure accuracy and quality of data used for measuring performance metrics and promotional materials Research grant opportunities, generate supporting data, and complete grant applications to support the fundraising goals of the Brunswick Community College Foundation FINANCIAL Prepare accounts payable checks, post deposits in QuickBooks and donor database, make bank deposits, and perform journal entries Monthly bank reconciliations, credit card payments and reconciliations, various cash and account reconciliations, and investment statement review and reconciliation Develop and monitor the annual Foundation budget with support from the Executive Director and Board Finance Committee Preparation and management of the annual audit, year-end 1099 statements, filing, and donor financial statements DONOR RELATIONS Coordinate the processes for campus payroll deductions, ACH payments, and donation distribution to program accounts Manage all scholarship processes from applications to review and awarding in coordination with the Office of Student Financial Resources, the Business Office, and scholarship review committees Provide the highest level of customer service throughout donor interactions and represent the Brunswick Community College Foundation at campus and community functions Maintain donor files in both hardcopy and electronic formats, performing annual audits of forms and donor contact information Serve as liaison to the Foundation Board of Director's Finance Committee Serve as lead and oversee the logistics for Foundation Board meetings (preparing agendas, meeting arrangements, and recording minutes), events, and other Foundation functions. Receive visitors, telephone calls, and all mail Maintain and replenish office supplies, donor literature, as needed Minimum Qualifications
Qualifications
Associate Degree in Business Administration, Accounting, or a related field Two years of accounting and bookkeeping experience Three years of professional experience in an administrative support capacity, or donor database management for a not-for-profit entity
Other Relevant Knowledge, Skills, and Abilities:
Proficiency in Microsoft Office applications Knowledge of QuickBooks and familiarity with donor database systems (example: Salesforce, Reeher, Blackboard, Talisma, etc.) Excellent interpersonal, written, and verbal communications skills possessing a high degree of discretion, judgement, tact, and poise Ability to communicate with all levels of employees, Foundation Board Members, donors and community members Ability to work additional hours, including evenings and weekends as needed, due to special events and meetings Working knowledge of investment tracking and not-for-profit accounting Extremely meticulous and detail-oriented, customer service-focused Other duties as required
BCC is an Equal Opportunity Employer We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, health savings account, life insurance, long-term disability, holidays, vacation, and sick leave. Also as an employee of Brunswick Community College you will have access to our Fitness and Aquatic facility, home sporting events, and discounted services through our cosmetology department.
To learn more details, review our 01
Do you have at least an Associate's Degree in Business Administration, Accounting or a related field?
Yes No
02
Do you have at least three years of professional experience in Administrative Support, or donor database management?
Yes No
03
Do you have at least two years of professional experience working in accounting or bookkeeping?
Yes No
Required Question