Overview
Recurly is looking for a highly organized, calm-under-pressure, dependable, and creative individual to provide executive administrative support to our GTM C-suite leaders and assist with office operations in our Austin location. This role is dynamic and not a typical 40-hour week; availability outside of standard business hours may be necessary to support our executives across multiple time zones.
You’ll handle a diverse range of responsibilities, including managing calendars, coordinating travel arrangements, preparing for events, overseeing building management, and ordering and maintaining office supplies; among other tasks. You will collaborate closely with two other Executive Assistants and play a vital role in executing strategic initiatives to support both the local office and the executive team in reaching their goals.
A key aspect of this role involves working directly with highly driven executives. Success in this position requires a good sense of humor, the ability to navigate high-pressure situations with grace and finesse, ensuring everything runs smoothly behind the scenes.
We’re seeking someone with strong intuition, the ability to handle sensitive and confidential information with integrity, and excellent communication skills. The ideal candidate will bring confidence, intellectual curiosity, a passion for continuous learning, and a positive attitude. This role is for someone who can transform even the most challenging moments into clarity and effective solutions.
Responsibilities
- Maintain sensitive and complex calendars and travel, requiring coordination with both internal and external people and managing other special requirements as needed
- Assist in preparing materials, notes, context and information as needed
- Document meeting minutes and manage the follow-up on action items
- Partner with the People Team to own the employee experience at Recurly’s Austin office. This may include but is not limited to, vendor management, admin support for new hire paperwork, catering, general office maintenance and management, ordering supplies, managing deliveries and shipping services, and repair requests
- Prioritize and manage multiple projects with the ability to context shift quickly
- Coordinate event planning, including but not limited to, team events, monthly team all hands, larger events and happy hour style events
- Applies judgment with a full understanding of the urgency and priorities of the business
- Maintains confidentiality and acts with discretion with a high degree of maturity/professionalism with senior leadership
- Manages stakeholders effectively
- Excellent communication and analytical skills
- Ability to quickly learn and adopt new technologies and be flexible
- Comfortable in a growing company environment
Requirements
- 5+ years experience supporting Senior Level Executives
- Hybrid role based out of our Austin office. Onsite a minimum of 3 days per week and as needed
- Proficient in Google Suite
- Willingness to travel as needed
Benefits
As a full-time employee, Recurly offers medical, dental and vision benefits and a range of options for eligible dependents, along with life insurance, disability coverage, HSA with company contribution & FSA options, employee assistance program, Legal and Pet Insurance.
Additional perks may include: 401(k) with company match, company equity, flexible time off, company events, training/development, tuition reimbursement, commuter benefits, volunteer opportunities, monthly internet stipend.
Recurly is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to gender, age, race, religion, or any other classification protected by law. Recurly is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at talent@recurly.com