eTeam Inc is hiring: Administrative / Executive Assistant in Sacramento

Overview

Job Title: Executive Assistant

Location: Sacramento, CA

Duration: 12 Weeks Contract

Pay Rate: $30-35 / hr

Schedule: Day 5x8-Hour (08:30 - 17:00)

The executive assistant supports the President / CEO, the Chief Medical Executive and the Director of Operations. Duties include managing/coordinating meetings and/or events, ordering supplies, checking the mail and greeting visitors to the suite. Facilitating catering and reservations as needed. Taking minutes with some evening meetings required. Other administrative duties as needed.

Accountabilities and Responsibilities

• Provides a broad range of high-level, specialized administrative support to an executive leader on the Executive Career Path. Works independently on a variety of complex assignments that are generally of a critical and confidential nature, exercising sound judgment, and applying advanced knowledge and skills of Sutter Health administrative infrastructure, policies and procedures.
• Handles a broad range of complex inquiries, issues, and confidential materials. Exercises originality in developing methods or systems to resolve recurring or unusual circumstances.
• ADMINISTRATIVE SUPPORT SERVICES: Manages a wide range of administrative processes and projects; creates documents including letters, memoranda, manuals, marketing and business development reports, charts and graphic presentation materials. Serves as an administrative liaison, ensures the executive is apprised of ongoing issues, inquiries, and requests; facilitates coordination opportunities and provides status of outstanding project deadlines.
• Attends meetings, develops meeting notes and tracks actionable deliverables as needed. Manages calendars and departmental schedules; coordinates complex scheduling and logistics for meetings, conferences, and events. Arranges travel, lodging, event logistics, equipment or reservations as necessary.
• Receives and screens calls, messages, mail and email communications, and visitors. Refers inquiries as appropriate according to procedures and policies relating to departmental functions.
• Creates and prepares specialized or complex reports, summaries, or replies to queries, selecting relevant information from various sources. Prepares graphics for meeting agendas and presentations.
• Manages a variety of administrative projects, working independently on document creation, prioritizing needs, and maintaining strong interpersonal relationships. Maintains timekeeping records and acts as departmental Timekeeper.
• Performs information management functions, including maintaining databases and software, requests for equipment and software installation and maintenance, and may produce standard and ad hoc reports. Mentors and fosters a constructive learning environment that supports interns, students, and new teammates to build confidence in their skills, knowledge, and abilities.

Safety and Compliance

• SAFETY: Maintains a clean, neat, and safe working environment by inventorying and ordering accessories and supplies to maintain stock levels. Inspects and arranges for equipment repairs, monitors costs and replacement needs.
• COMPLIANCE: Maintains strictest confidence of all Sutter Health information including Patient Health Information (PHI) and protects all information from disclosure. Performs duties in compliance with department standards, policies, and procedures, and with local, state and federal regulations to safeguard privacy and care. Retains and completes mandated continuing education requirements to meet department and facility requirements.

Education and Experience

Education: Equivalent experience accepted in lieu of required degree or diploma. HS Diploma or GED or equivalent education/experience.

TYPICAL EXPERIENCE: 4 years recent relevant experience.

Skills and Knowledge

• Written communications: ability to compose effective communications to audiences within and outside the organization.
• Verbal communications: ability to speak and listen effectively to various audiences.
• Strong time management and organizational skills; ability to prioritize and work within standardized policies and procedures to meet deadlines.
• Advanced skill level in software applications, including Microsoft Office Suite (Word, Excel, Outlook), internet search software, and related information systems.
• Ability to interpret data and instructions in various formats (written, oral, diagram, schedule).
• Independent work capability and teamwork; ability to handle multiple tasks in an interruptible environment.
• Problem solving: identify, evaluate and resolve standard problems using established options.
• Ensure privacy of PHI and build collaborative relationships with peers and staff to achieve objectives.

Physical Activities and Requirements

See required physical demands, mental components, visual activities & working conditions at the linked Job Requirements page.

Shift

Shift: Day 1x8-Hour (08:30 - 17:00)