County of Riverside in is hiring: District Attorney Secretary - Division of Vict

District Attorney Secretary - Division of Victim Services (Finance)

Overview

The Riverside County District Attorney's Office - Division of Victim Services seeks to fill a District Attorney Secretary vacancy in Riverside. The incumbent will be the assigned secretary to the Assistant Director and Regional Managers, and will perform secretarial and complex clerical tasks of an administrative/legal nature. This position interfaces with executive management, executive assistants from the Board of Supervisors, vendors and stakeholders, and will be expected to foster and maintain professional relationships, in addition to exercising a high degree of confidentiality, initiative, and resourcefulness.

Responsibilities

• Prepare memorandums; take meeting minutes; coordinate meetings and travel arrangements; provide administrative support for grants processing; project management for special projects/programs; prioritize workload; onboarding new hires and offboarding exiting employees; high-level task management; basic accounting tasks; create outreach materials, PowerPoint presentations, flyers, and graphic documents; and perform other duties as required.
• Schedule appointments and relieve supervisor of administrative detail; take and type minutes of meetings; assist in carrying out administrative policies and procedures.
• Coordinate time, place and participant arrangements for meetings utilizing Outlook.
• Create and process purchase orders; process purchase requisitions and training and travel requests; track reconciliations for expenses, vouchers, and purchase cards.
• Assemble information from various sources, proofread materials for punctuation, spelling and grammar; set up and maintain office files, records and indexes.
• Provide general information to office and telephone callers and/or refer to appropriate party; maintain control files to monitor status and expedite staff assignments.
• Sort, screen, prioritize and route incoming mail; maintain office supply inventories and order supplies.
• Assist with event planning; design flyers; assist with newsletters utilizing Canva and PowerPoint.
• Assist with onboarding of new employees (scheduling interviews, assembling panel binders) and with offboarding (resetting equipment, processing exit paperwork).
• Assist with updating an organizational chart on a monthly basis.
• Provide vacation and temporary relief as required.

Qualifications and Requirements

• Option I: One year as either a Secretary I or Legal Support Assistant II with Riverside County.
• Option II: Three years of increasingly responsible, broad and varied clerical experience, one year of which must have been in a secretarial capacity performing a wide range of complex legal clerical duties. Completion of 18 semester or 27 quarter units from a recognized college or 360 hours of training from a recognized program may substitute for one year of non-specialized clerical experience.
• Option III: Four years of increasingly responsible, broad and varied clerical experience. Completion of 18 semester or 27 quarter units from a recognized college or 360 hours of training may substitute for one year of non-specialized clerical experience.
• All Options:
• License: Possession of a valid California Driver's License is required.
• Typing Skill: Sufficient typing speed to complete 50 net words per minute is strongly desired; a typing test may be required.
• Knowledge of: Typing layouts and formats; operation of common and automated office equipment; filing systems; business English; record keeping and clerical procedures; basic office procedures; arithmetic.
• Ability to: Operate standard office equipment; proofread for accuracy; input/retrieve data from computerized systems; prioritize and route telephone calls and mail; monitor deadlines.

About the Division

The Division of Victim Services (DVS) is a division within the Riverside County District Attorney's Office. DVS serves as a Victim/Witness Assistance Center pursuant to California Penal Code 13835 and is the county's primary provider of comprehensive services to victims and witnesses of crime. DVS is dedicated to empowering victims, ensuring victims' rights are respected, and assisting them in navigating the criminal justice system with compassion and support. DVS operates programs such as the California Victim Compensation Board Claims Unit, K9 Facility Dog program, Mass Casualty Crisis Response Team, Crime Prevention Unit, and the community engagement program S.T.O.R.I.E.S.

Meet the Team

The District Attorney of Riverside County vigorously enforces the law, protects those victimized by crime, exonerates the innocent, and safeguards the rights of all to ensure justice. The office employs a diverse workforce of over 700 staff including prosecuting attorneys, investigators, victim-witness advocates, paralegals, and IT and supporting staff dedicated to public service.

Notes on Duties

Types correspondence, reports, memoranda, legal case records, and documents from drafts or general instructions. Schedules appointments and relieves supervisor of administrative detail; takes and types minutes; coordinates meetings. Assists with Outlook scheduling and related administrative tasks.

Contact Information

For more information regarding the position, please contact the recruiter Letisia Jimenez at (951) 955-5787 or via email at ltjimenez@rivco.org.