Administrative Office Assistant Job at WizeHire, Inc in Naples

Overview

Join Our Team at The Siegel Law Group, P.A.

Are you an organized, detail-oriented professional with a passion for client service and administrative excellence? The Siegel Law Group is looking for a full-time Administrative Office Assistant to support our legal team in our Naples office. You’ll play a key role in delivering a top-tier client experience and ensuring smooth internal operations.

Responsibilities

• Welcome clients upon arrival, offer refreshments, escort to meeting rooms, and handle document copies.
• Support general office upkeep, including organizing and maintaining supplies.
• Assist with seminar setup, client check-in, appointment collection, and clean-up.
• Manage and coordinate the Naples office calendar.
• Organize and maintain assigned client files (physical and electronic); ensure accuracy and completeness.
• Keep the CRM system updated with case notes, client communication, attorney directives, and file status.
• Serve as the primary point of contact for clients throughout their journey on assigned files.
• Act as a liaison between attorneys, paralegals, and clients to ensure clear communication and timely task completion.
• Schedule and track attorney-client follow-up calls, deadlines, and meeting prep.
• Coordinate mobile notary services when needed.
• Prepare client document portfolios and participate in signing meetings as a witness or notary.
• Scan and electronically back up executed documents; assemble and provide to clients completed portfolios.
• Record deeds with the appropriate county.
• Follow detailed checklists to ensure all steps are completed, including CRM updates, document scanning, balance collection, and secure file storage.

Qualifications

• Minimum 2 years of administrative or office support experience (legal industry a plus).
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Excellent organization and time management skills.
• Proficient in Microsoft Office and comfortable working with client management systems.
• Self-starter with the ability to multitask and work independently or with a team.
• Client-focused, professional, and empathetic demeanor.

Compensation

$19 -$22 Hourly

About The Siegel Law Group

The Siegel Law Group, P.A., located in South Florida, is a respected and trusted law firm offering comprehensive legal services in estate planning, Medicaid planning (Elder Law), probate, and trust administration. Known for its compassionate, personalized approach, the firm’s mission is to help families safeguard their assets, achieve peace of mind, and preserve lasting legacies.

• Paid Holidays
• 401(k) Retirement Plan Options
• Disability & Life Insurance Coverage
• Opportunities for Professional Development and Growth
• Positive and Supportive Work Environment

If you’re organized, detail-oriented, and passionate about delivering exceptional client support, we invite you to join our growing firm. Apply today to become part of our dedicated team!