Office Administrative Assistant Job at Northwest Tax Advisors LLC in Mercer Isla

Overview

Northwest Tax Advisors LLC is a growing tax and advisory practice located in Mercer Island, WA that specializes in tax compliance, tax planning, and strategic consulting for businesses and individuals, while also providing accounting, payroll, and other professional services.

We need an office administrative assistant to support the accounting and tax team in client relations, document processing, invoicing and other matters. An ideal candidate will share our passion for client service, value organization and attention to detail, be dependable, eager to learn, and open to constructive feedback. This is not a remote or hybrid position.

Compensation

Base pay range: $22.50/hr - $32.50/hr

Additional compensation types: Annual Bonus

Note: Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Qualifications

• Must be proficient in MS Office (Word, Excel & Outlook)
• Must be highly reliable, ethical and have a can-do attitude
• Strong organizational skills with attention to detail
• Excellent verbal and written communication skills
• Ability to multitask and adapt in fast paced and changing environments with strict deadlines
• Ability to work cooperatively with co-workers in team environment
• Ability to sit or stand for long periods of time
• Ability to lift client files and office supplies
• Ability to use discretion with confidential and sensitive information
• Experience working with Adobe in a paperless environment is a plus
• Experience with multi-line phone system is a plus
• Previous experience in a CPA firm or law firm is a plus, but not a requirement

Primary responsibilities

• Greet staff, clients, and vendors with a professional and positive disposition
• Proficient in answering, forwarding, and screening calls on a multi-line phone system
• Maintain front office, conference room, file room, and kitchen at a high standard
• Maintain office machines (copiers/scanners/postage)
• Assist with calendar management and scheduling
• Assist with maintenance of client database, document management, and task workflows
• Sort, scan, and deliver daily incoming and outgoing mail
• High volume document scanning & electronic filing
• Assembly, labeling, and processing of client deliverables
• Provide administrative support to staff

Company culture

Northwest Tax Advisors is a place you can grow as a professional and will be respected as a person. We offer benefits, flexibility, a collaborative workplace, and opportunities to grow with the firm as it develops in the local market.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries: Accounting