City of Wilton Manors, FL
Community Development Services Specialist
City of Wilton Manors, FL, Wilton Manors, Florida, United States
Salary :
$48,972.00 - $62,205.00 Annually Location :
Wilton Manors, FL Job Type:
Full-Time Job Number:
25-066 Department:
Community Development Services Opening Date:
09/16/2025 Closing Date:
Continuous
Description
This is a responsible, skilled administrative position encompassing the administration of business tax receipts, oversight of vacation and residential rentals, and departmental records management in accordance with state, county, and municipal regulations. The employee must exercise considerable independent judgment and possess strong organizational and communication skills. A substantial portion of the employee's time is spent interacting with the public and business community, requiring exceptional customer service. This position also serves as the official records custodian for the Community Development Services Department. Work is assigned and reviewed by the Community Development Services Director. Examples of Duties
Essential Job Functions Because it is difficult if not impossible to present a finite list of every possible function to be performed by an employee, the City of Wilton Manors reserves the right in its sole and absolute discretion to modify and update this job description and to ask an employee to perform tasks beyond the duties presented herein. In the event a change is necessary to update the essential functions of the job, the City will provide as much notice as practicable to the employee. Receives inquiries and requests from the general public, business owners, and property managers; provides accurate, courteous, and professional assistance and information. Receives, processes, and maintains all applications, documents, and payments related to Business Tax Receipts (BTR), including coordination with other departments for inspections and approvals. Ensures all required information and supporting documentation is submitted with BTR and rental applications in compliance with applicable codes and ordinances. Maintains accurate records of licenses issued, renewals, inspections, fees collected, and other related information using department software systems. Generates reports on licensing and compliance activity related to commercial properties and short-term/vacation rentals. Conducts business inspections periodically or in response to complaints to confirm active BTRs and compliance with City regulations. Manages registration and compliance tracking for vacation rentals and residential rental properties, ensuring adherence to City ordinances. Coordinates with Code Compliance for investigation and enforcement of unregistered or non-compliant rental properties. Appears before the Special Magistrate as needed to present information regarding violations or compliance issues. Manages the City's vacant property registration process, including monitoring vacant properties, maintaining accurate records, and coordinating with property owners to ensure timely registration and compliance with ordinances. Performs secretarial and clerical assignments, including data entry, correspondence, record filing, and public records request responses. Serves as the official records custodian for the Community Development Services Department; organizes and archives records in accordance with Florida's public records laws and retention schedules. Implements and maintains digital and physical records systems to improve departmental efficiency. Performs related duties as required.
Typical Qualifications
Minimum Qualifications Any combination of training and experience which would provide required knowledge, skills, and abilities are qualifying. A typical way to obtain the required qualifications would be: High School Diploma or GED required; supplemented by two (2) to three (3) years of progressively responsible customer service or administrative experience in a municipal, regulatory, or licensing environment; or an equivalent combination of education, training, and experience. Extensive experience with Business Tax Receipts is required.
Preferred Qualifications Associate's or Bachelor's degree, supplemented by four (4) or more years of relevant experience in public records management, permitting systems, and/or rental registration programs, as well as progressively responsible managerial experience in a related field. Supplemental Information Wilton Manors is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Wilton Manors will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The City of Wilton Manors is an active community with a small town feel that offers the following benefits:
CITY OF WILTON MANORS - GENERAL EMPLOYEES SCHEDULE OF BENEFITS Vacation • 1-5 years employment 80 hours • 5-9 years employment 120 hours • 10-15 years employment 160 hours • 15+ years employment 200 hours • Carry-over at end of year 160 hours
Sick and Bereavement Leave • 12 days per year, unlimited • At resignation/retirement/termination: - after 10 years employment, 25% of total hours up to 480 hours • Four days bereavement leave for immediate family • Sick leave bank
Holidays 11 holidays in each calendar year
Personal Days 2 personal days in each calendar year for all employees
Insurance • Health, dental, and life City pays • Long-term disability City pays 50% • Dependent insurance City pays 50% • Vision insurance Paid by employee • Employee Assistance Program (EAP)
Tuition Reimbursed at 100% of State tuition
COLA or Wage Adjustment Commission-approved at budget
Uniforms Provided by City when required
Pension • The City of Wilton Manors is a member of the Florida Retirement System (FRS) for all new hires.
Salary Merit increases of 1% to 3% annually based on performance evaluation (increase is subject to percentages set by Commission during the annual budget ).
Fitness Center Use of City's fitness center after completing all required documentation
$48,972.00 - $62,205.00 Annually Location :
Wilton Manors, FL Job Type:
Full-Time Job Number:
25-066 Department:
Community Development Services Opening Date:
09/16/2025 Closing Date:
Continuous
Description
This is a responsible, skilled administrative position encompassing the administration of business tax receipts, oversight of vacation and residential rentals, and departmental records management in accordance with state, county, and municipal regulations. The employee must exercise considerable independent judgment and possess strong organizational and communication skills. A substantial portion of the employee's time is spent interacting with the public and business community, requiring exceptional customer service. This position also serves as the official records custodian for the Community Development Services Department. Work is assigned and reviewed by the Community Development Services Director. Examples of Duties
Essential Job Functions Because it is difficult if not impossible to present a finite list of every possible function to be performed by an employee, the City of Wilton Manors reserves the right in its sole and absolute discretion to modify and update this job description and to ask an employee to perform tasks beyond the duties presented herein. In the event a change is necessary to update the essential functions of the job, the City will provide as much notice as practicable to the employee. Receives inquiries and requests from the general public, business owners, and property managers; provides accurate, courteous, and professional assistance and information. Receives, processes, and maintains all applications, documents, and payments related to Business Tax Receipts (BTR), including coordination with other departments for inspections and approvals. Ensures all required information and supporting documentation is submitted with BTR and rental applications in compliance with applicable codes and ordinances. Maintains accurate records of licenses issued, renewals, inspections, fees collected, and other related information using department software systems. Generates reports on licensing and compliance activity related to commercial properties and short-term/vacation rentals. Conducts business inspections periodically or in response to complaints to confirm active BTRs and compliance with City regulations. Manages registration and compliance tracking for vacation rentals and residential rental properties, ensuring adherence to City ordinances. Coordinates with Code Compliance for investigation and enforcement of unregistered or non-compliant rental properties. Appears before the Special Magistrate as needed to present information regarding violations or compliance issues. Manages the City's vacant property registration process, including monitoring vacant properties, maintaining accurate records, and coordinating with property owners to ensure timely registration and compliance with ordinances. Performs secretarial and clerical assignments, including data entry, correspondence, record filing, and public records request responses. Serves as the official records custodian for the Community Development Services Department; organizes and archives records in accordance with Florida's public records laws and retention schedules. Implements and maintains digital and physical records systems to improve departmental efficiency. Performs related duties as required.
Typical Qualifications
Minimum Qualifications Any combination of training and experience which would provide required knowledge, skills, and abilities are qualifying. A typical way to obtain the required qualifications would be: High School Diploma or GED required; supplemented by two (2) to three (3) years of progressively responsible customer service or administrative experience in a municipal, regulatory, or licensing environment; or an equivalent combination of education, training, and experience. Extensive experience with Business Tax Receipts is required.
Preferred Qualifications Associate's or Bachelor's degree, supplemented by four (4) or more years of relevant experience in public records management, permitting systems, and/or rental registration programs, as well as progressively responsible managerial experience in a related field. Supplemental Information Wilton Manors is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Wilton Manors will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The City of Wilton Manors is an active community with a small town feel that offers the following benefits:
CITY OF WILTON MANORS - GENERAL EMPLOYEES SCHEDULE OF BENEFITS Vacation • 1-5 years employment 80 hours • 5-9 years employment 120 hours • 10-15 years employment 160 hours • 15+ years employment 200 hours • Carry-over at end of year 160 hours
Sick and Bereavement Leave • 12 days per year, unlimited • At resignation/retirement/termination: - after 10 years employment, 25% of total hours up to 480 hours • Four days bereavement leave for immediate family • Sick leave bank
Holidays 11 holidays in each calendar year
Personal Days 2 personal days in each calendar year for all employees
Insurance • Health, dental, and life City pays • Long-term disability City pays 50% • Dependent insurance City pays 50% • Vision insurance Paid by employee • Employee Assistance Program (EAP)
Tuition Reimbursed at 100% of State tuition
COLA or Wage Adjustment Commission-approved at budget
Uniforms Provided by City when required
Pension • The City of Wilton Manors is a member of the Florida Retirement System (FRS) for all new hires.
Salary Merit increases of 1% to 3% annually based on performance evaluation (increase is subject to percentages set by Commission during the annual budget ).
Fitness Center Use of City's fitness center after completing all required documentation