Asheville-Buncombe Technical Community College is hiring: Specialist, Employment

Specialist, Employment (Looking to fill Immediately)

Please see Special Instructions for more details.

Special Instructions to Applicants

Applicant Should:

1. Read the following before submitting the Application:

• When applicable, upload the relevant transcript that correlates to the degree requirement in the minimum requirement or preferred qualifications with in the job posting. The transcript must show the individual courses taken and the degree that is conferred or awarded.

PLEASE NOTE: DIPLOMAS OR A COPY OF DEGREE IS NOT ACCEPTABLE INSTEAD OF TRANSCRIPT

If selected for hire:

• If selected for hire, official sealed transcripts from an institution accredited by an accrediting agency recognized by the US Department of Education are required to be received a minimum of two business weeks before the first day of work.
• Transcripts outside of the United States must be accompanied by an evaluation completed by a NACES recognized agency and received by Human Resources at least two weeks prior to the first day of work.

PLEASE NOTE: FAILURE TO COMPLY MAY RESULT IN THE WITHDRAWAL OF THE JOB OFFER.

Position Information

Position Title
Specialist, Employment (Looking to fill Immediately)

Position Type
Full Time Regular

Annual Schedule
12 months

Expected Work Schedule
Standard

Anticipated Days
Monday, Tuesday, Wednesday, Thursday, Friday - teleworking is not an option for this position

Anticipated Hours
8:00 a.m. – 5:00 p.m.

Anticipated Hours per Week
40

Work Location

Job Description Summary

Serves as primary contact for information and assistance related to the hiring of part-time temporary, adjunct, and student employees of the College. Maintains strict confidentiality regarding applicant, employee, and former employee information. Supports the selection and hiring process by providing accurate, courteous, and efficient service to internal and external customers. Collects, evaluates, and maintains required faculty and staff credentials. Demonstrates RISE for people as individuals and shows a commitment to providing a welcoming, supportive, and inclusive environment.

Duties

1. Follows the Colleges Policies & Procedures and applicable laws related to employment, hiring, credentials, and related areas.
2. Assists in updating training, reference materials, and procedural documents related to the employment process.
3. Provides spreadsheet reports on part-time vacancies, new hires, and other related hiring data, as needed.
4. Serves as a resource for candidates inquiring about positions and needing assistance with their application.
5. Assists with checking references for potential full-time and part-time regular new hires.
6. Works with hiring supervisors of part-time vacancies regarding updates and general maintenance of postings.
7. Maintains and audits the tracking spreadsheet, paper files, and ePersonnel Action Forms for part-time pending hires and secondary positions.
8. Provides support for supervisors and new hires throughout the hiring process (part-time limited and adjuncts).
9. Conducts background and other checks on all part-time temporary, adjunct, and student employee new hires, including additional clinical background checks required for clinical instructors. Reviews results and refers cases to HR Coordinator or Director of Employment & Employee Relations as needed and maintains proper documentation for personnel files.
10. Documents tracking of foreign nationals using Windstar program software.
11. Enters Full-time Regular and Part-time Regular postings into the Applicant Tracking System. Creates the Full-time Regular vacancy file and posts the position on the North Carolina Community College System website.
12. Receives, reviews, and logs incoming official and unofficial transcripts and credentials for new employees.
13. Works with HR Coordinator or Director of Employment & Employee Relations to schedule full-time interviews and email interview confirmations.
14. Compiles interviewer packets for full-time interviews.
15. Ensures the electronic submission of North Carolina New Hire Reporting Forms regularly, in compliance with applicable laws.
16. Gathers new hire paperwork for new hires, entering the e-Verify, and ensuring all paperwork is completed for part-time new hires.
17. Monitors, distributes, and responds to inquiries in the HR email inbox in a timely manner.
18. Answers HR main phone line and distributes calls to appropriate HR staff.
19. Keeps I-9 files organized and up to date.
20. Acts as the department point of contact for the credential verification processes including collecting and evaluating credentials required for faculty and staff.
21. Trains and provides guidance to supervisors on the use of the electronic Personnel Action Form (ePAF) system for hiring, re-hiring, internal secondary employment, and documenting credentials.
22. Works collaboratively with the HR Data Management Team as the primary administrators of the ePAF system.
23. Works with other HR Staff to provide coverage of the front desk.
24. Contributes to the College Vision, Mission, Values, and RISE statement.
25. Supports workforce diversity in all its aspects.
26. Performs other duties as assigned.

Minimum Requirements

1. Associate degree.
2. Two years of full-time or equivalent work experience in an office environment with current knowledge and proficiency in Microsoft Office suite, to include database applications.
3. Two years of full-time or equivalent work experience completing Human Resources related duties or employment recruiting duties.
4. Experience multitasking and prioritizing tasks to meet deadlines.
5. Experience working in a public facing office setting providing excellent customer service (internal/external customers).

Preferred Qualifications

1. Associate degree in Human Resources, Office Systems Technology, or Business Administration.
2. Experience working in human resources in a college or university.
3. Experience with Adobe Pro, Zoom, SharePoint, or similar software.
4. Experience using Colleague or similar information system.
5. Experience with Microsoft PowerPoint or similar presentation software.
6. Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language.

Why Should I Work at A-B Tech?

A-B Tech is located in the mountains of Western North Carolina and serves as the region’s premier two-year college. With four locations, the College serves Buncombe and Madison Counties. We are a community of:

• 14,000 continuing education students
• 1,100 faculty & staff

We offer programs to meet local workforce needs, including:

• 30 diplomas
• 122 certificates

A-B Tech is a modern comprehensive community college focused on student and community success.

If you are dedicated to student and community success, explore employment opportunities at A-B Tech and join the Trailblazer family!

A-B Tech commits to an inclusive and welcoming culture of Respect, Integrity, Support, and Equity for Everyone, as evidenced by the RISE Initiative.

Position Details

Start Date: 11/03/2025

Keep Open Until Filled: Yes

Salary: $45,216 (Non-Negotiable)

Total Compensation: Includes employer contributions to a defined pension plan and benefits.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * How did you learn of this employment opportunity?
• Please provide specific details, if Other website or Other was selected in the previous question.
• Open Ended Question

• * Applicant, please read the Special Instructions to the Applicants to avoid disqualification. Have you read and understood the Special Instructions?

• * Before submitting your application, do you clearly state in your cover letter and application how you meet each minimum requirement and any preferred qualifications?

• * If an unofficial transcript is required, is it attached to your application?

• * Do you have a minimum of an Associate Degree?

• * Do you have a minimum of two years of office experience with Microsoft Office and databases?

• * Do you have HR-related duties or recruiting experience?

• * Do you have multitasking and customer service experience?

• * Preferred: Do you have an Associate degree or higher in the listed fields?

• * Preferred: Do you have HR experience in college/university?

• * Preferred: Do you have experience with the listed software?

• * Preferred: Are you proficient in a foreign language?

Required Documents

• Cover Letter
• Unofficial Transcripts

Optional Documents

• Other Document
• Veterans Preference, if applicable
• Letter of Recommendation 1
• Letter of Recommendation 2
• Unofficial Transcripts 2

Sunnicrest Building, 340 Victoria Road Asheville, NC 28801

Office Hours: Monday - Friday 9:00 a.m. - 5:00 p.m.