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TITLE:
Procurement Manager DEPARTMENT:
Procurement, Operations REPORTS TO:
Director of Facilities, Procurement, and Business Operations LOCATION:
730 Polk Street, San Francisco BENEFITS:
Yes STATUS:
Full-Time, Exempt CLASSIFICATION:
Service Workers SUPERVISES:
Purchasing Team
POSITION SUMMARY: Reporting to the Director of Facilities, Procurement, and Business Operations and working in close partnership with leadership from all departments, the Procurement Manager is responsible for overseeing all aspects of product purchasing and procurement. This role ensures maximum cost efficiency and compliance with agency policies and procedures. The Procurement Manager plays a critical role in budget planning, inventory management, and expense tracking, and is integral to sourcing products from external vendors to deliver cost-effective meals and groceries to our clients.
QUALIFICATIONS REQUIRED:
A commitment to Project Open Hand’s mission and operating principles
5+ years’ experience in procurement, purchasing, or supply chain management
3+ years’ experience in a leadership role within a warehouse or kitchen inventory control function
Proven experience managing departmental budgets and expenses
Proven negotiation skills and experience with vendor management
Established knowledge of food purchasing and experience with high-volume food purchasing
Ability to work independently and follow established standard work
Ability to speak, read, and write in English to facilitate communications in a fast-paced food service environment
Demonstrated ability to lead, train, and develop a team
Knowledge of food safety and sanitation standards as per HACCP
Proficient in MS Office Suite and inventory management software, Computrition
Flexibility to work early mornings, afternoons, weekends, or holidays as needed
Strong organizational and time management skills
Experience with policy development and implementation in a high-volume food environment
Valid California Driver's License and excellent driving record
QUALIFICATIONS DESIRED:
3+ years’ experience supervising purchasing/receiving in a high-volume kitchen environment
Customer Service Management experience
Experience with high-volume meal production
Bilingual (Spanish/English)
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
Oversee all POH ordering, invoicing, and coding processes
Analyze and negotiate terms for vendor contracts, products, delivery dates, and pricing
Anticipate agency needs and communicate upcoming changes to decision-makers
Approve all purchase orders in accordance with agency policies and procedures
Maintain and update the purchase order system
Develop, maintain, and oversee daily policies and procedures for the Purchasing Department and Procurement Standards
Research and compile information for product bids, price agreements, vendor contracts, and service contracts
Source, receive, and report all in-kind donation products according to established policies and procedures
Serve as the primary contact for vendors in the event of mistakes or issues needing immediate attention
Communicate modifications to orders promptly and effectively to all relevant departments
Collaborate with other departments to ensure alignment and create purchasing power
Take direction to order food based on production needs from all departments, not just low inventory levels
Ensure all purchases are in alignment with agency procurement standards and practices
Ensure POH is paying the best possible price for the highest quality for any item a requester would like to purchase
Establish and maintain vendor relationships, including sourcing new vendors
Determine where products are purchased from
Collaborate with all leadership to develop procurement standards and practices
Procedure development and improvement as needed
Represent Procurement through active participation in the POH Management Team
Perform other duties as assigned
POH COMPETENCIES:
Team player: Demonstrates cooperative spirit and respects professional boundaries
Self-led: Completes responsibilities in assigned timelines and seeks clarification when needed
Sensitive to the needs of the critically ill and seniors, as well as people with mental health and substance abuse issues
Customer oriented: Promotes a positive image of the agency and resolves customer issues diligently
Poised: Maintains a calm, positive attitude during interactions with diverse populations
Ethical: Honest, accountable, and maintains confidentiality
Decisive: Thoughtful in considering options and makes difficult decisions when necessary
Knowledgeable: Keeps job knowledge current and understands facets of the job
Well organized: Maintains an efficient workspace and manages time well
Strong communicator: Excellent verbal and written communication skills
Tech. Savvy: Skilled with computers, proficient with function appropriate technology, learns quickly, uses technology to enhance job performance with the interest and ability to learn new technology
Leadership II: Is abreast of current projects and actively planning for the future. Leads and gains results through others through example, communication, delegation, and accountability. Is a representative of POH internally and externally
Agile: Moves effectively between big-picture thinking and hands-on logistics
Takes Initiative: Seeks new opportunities and strives to see projects to completion
Problem solver: Strong analytical skills and able to creatively address and solve problems
Motivated: Looks for opportunities to increase knowledge, works to increase responsibility, strives to achieve personal goals
Strategic Thinker: Establishes and articulates vision and shows creativity in defining solutions
Results-Driven: Defines appropriate goals and works toward achieving them
Budget conscious: Develops and maintains a realistic departmental budget
Flexible and available: Willing to work nights, weekends, or holidays as needed
Creative: Conceptualizes fresh, compelling ideas for the department and agency
Innovative: Offers new ideas and is amenable to change
Detail oriented: Meticulous and thorough in entering, reviewing, and providing information
PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: While performing duties of the job, the incumbent is occasionally required to stand for long periods, move, walk, sit, use hands to handle objects, tools, or controls, reach with hands and arms, talk, and hear. The employee must bend, stoop, and lift/move up to 50 pounds unassisted regularly. The employee must be able to move fully loaded carts from floor to floor for storage regularly and work in a freezer environment for long periods. Specific vision abilities required include close vision, distance vision, vision, peripheral vision, depth perception, and the ability to adjust focus.
Work environment: The noise level in the work environment will vary from moderate to loud. The work environment will be ever changing with volunteers and staff members sharing limited space and working together in the building. The work environment will consistently have wet floors, temperature extremes, moving objects, and loud noises.
TITLE:
Procurement Manager DEPARTMENT:
Procurement, Operations REPORTS TO:
Director of Facilities, Procurement, and Business Operations LOCATION:
730 Polk Street, San Francisco BENEFITS:
Yes STATUS:
Full-Time, Exempt CLASSIFICATION:
Service Workers SUPERVISES:
Purchasing Team
POSITION SUMMARY: Reporting to the Director of Facilities, Procurement, and Business Operations and working in close partnership with leadership from all departments, the Procurement Manager is responsible for overseeing all aspects of product purchasing and procurement. This role ensures maximum cost efficiency and compliance with agency policies and procedures. The Procurement Manager plays a critical role in budget planning, inventory management, and expense tracking, and is integral to sourcing products from external vendors to deliver cost-effective meals and groceries to our clients.
QUALIFICATIONS REQUIRED:
A commitment to Project Open Hand’s mission and operating principles
5+ years’ experience in procurement, purchasing, or supply chain management
3+ years’ experience in a leadership role within a warehouse or kitchen inventory control function
Proven experience managing departmental budgets and expenses
Proven negotiation skills and experience with vendor management
Established knowledge of food purchasing and experience with high-volume food purchasing
Ability to work independently and follow established standard work
Ability to speak, read, and write in English to facilitate communications in a fast-paced food service environment
Demonstrated ability to lead, train, and develop a team
Knowledge of food safety and sanitation standards as per HACCP
Proficient in MS Office Suite and inventory management software, Computrition
Flexibility to work early mornings, afternoons, weekends, or holidays as needed
Strong organizational and time management skills
Experience with policy development and implementation in a high-volume food environment
Valid California Driver's License and excellent driving record
QUALIFICATIONS DESIRED:
3+ years’ experience supervising purchasing/receiving in a high-volume kitchen environment
Customer Service Management experience
Experience with high-volume meal production
Bilingual (Spanish/English)
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
Oversee all POH ordering, invoicing, and coding processes
Analyze and negotiate terms for vendor contracts, products, delivery dates, and pricing
Anticipate agency needs and communicate upcoming changes to decision-makers
Approve all purchase orders in accordance with agency policies and procedures
Maintain and update the purchase order system
Develop, maintain, and oversee daily policies and procedures for the Purchasing Department and Procurement Standards
Research and compile information for product bids, price agreements, vendor contracts, and service contracts
Source, receive, and report all in-kind donation products according to established policies and procedures
Serve as the primary contact for vendors in the event of mistakes or issues needing immediate attention
Communicate modifications to orders promptly and effectively to all relevant departments
Collaborate with other departments to ensure alignment and create purchasing power
Take direction to order food based on production needs from all departments, not just low inventory levels
Ensure all purchases are in alignment with agency procurement standards and practices
Ensure POH is paying the best possible price for the highest quality for any item a requester would like to purchase
Establish and maintain vendor relationships, including sourcing new vendors
Determine where products are purchased from
Collaborate with all leadership to develop procurement standards and practices
Procedure development and improvement as needed
Represent Procurement through active participation in the POH Management Team
Perform other duties as assigned
POH COMPETENCIES:
Team player: Demonstrates cooperative spirit and respects professional boundaries
Self-led: Completes responsibilities in assigned timelines and seeks clarification when needed
Sensitive to the needs of the critically ill and seniors, as well as people with mental health and substance abuse issues
Customer oriented: Promotes a positive image of the agency and resolves customer issues diligently
Poised: Maintains a calm, positive attitude during interactions with diverse populations
Ethical: Honest, accountable, and maintains confidentiality
Decisive: Thoughtful in considering options and makes difficult decisions when necessary
Knowledgeable: Keeps job knowledge current and understands facets of the job
Well organized: Maintains an efficient workspace and manages time well
Strong communicator: Excellent verbal and written communication skills
Tech. Savvy: Skilled with computers, proficient with function appropriate technology, learns quickly, uses technology to enhance job performance with the interest and ability to learn new technology
Leadership II: Is abreast of current projects and actively planning for the future. Leads and gains results through others through example, communication, delegation, and accountability. Is a representative of POH internally and externally
Agile: Moves effectively between big-picture thinking and hands-on logistics
Takes Initiative: Seeks new opportunities and strives to see projects to completion
Problem solver: Strong analytical skills and able to creatively address and solve problems
Motivated: Looks for opportunities to increase knowledge, works to increase responsibility, strives to achieve personal goals
Strategic Thinker: Establishes and articulates vision and shows creativity in defining solutions
Results-Driven: Defines appropriate goals and works toward achieving them
Budget conscious: Develops and maintains a realistic departmental budget
Flexible and available: Willing to work nights, weekends, or holidays as needed
Creative: Conceptualizes fresh, compelling ideas for the department and agency
Innovative: Offers new ideas and is amenable to change
Detail oriented: Meticulous and thorough in entering, reviewing, and providing information
PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: While performing duties of the job, the incumbent is occasionally required to stand for long periods, move, walk, sit, use hands to handle objects, tools, or controls, reach with hands and arms, talk, and hear. The employee must bend, stoop, and lift/move up to 50 pounds unassisted regularly. The employee must be able to move fully loaded carts from floor to floor for storage regularly and work in a freezer environment for long periods. Specific vision abilities required include close vision, distance vision, vision, peripheral vision, depth perception, and the ability to adjust focus.
Work environment: The noise level in the work environment will vary from moderate to loud. The work environment will be ever changing with volunteers and staff members sharing limited space and working together in the building. The work environment will consistently have wet floors, temperature extremes, moving objects, and loud noises.