Mary Free Bed Rehabilitation
Talent Acquisition Coordinator - Temporary
Mary Free Bed Rehabilitation, Grand Rapids, Michigan, us, 49528
Talent Acquisition Coordinator - Temporary
This is a temporary assignment expected to end January 2026.
Summary
Responsible for recruitment support for designated positions and assisting the Talent Acquisition (TA) team with essential administrative tasks and activities. May act as liaison for the department and other departments in the Mary Free Bed System. Leads onboarding for all hires into the Mary Free Bed System, with a focus on customer service, compliance, and data integrity.
Essential Job Responsibilities
Assist the Employment Specialists with the recruitment process
Contact potential candidates by telephone and performs initial screen, scheduling of interviews, onboarding steps
Interview candidates and determine interests and skills
In conjunction with the TA team, coordinate references, assessment testing, etc., with the hiring managers
Daily review of new applicants under the direction of the Talent Acquisition Specialist
Creation of job postings in talent acquisition software
Create advertisements and assist with recruitment sourcing, as needed
Send Mary Free Bed recruitment information to colleges and other sources
Assist with antidiscrimination recruitment efforts
Maintain/update all appropriate files and manuals once approved by leadership
Post the Position Available List, and maintain website employment opportunities
Coordinate attendance and/or attends job fairs, conferences, etc. and ensures that recruitment materials are prepared and shipped, as necessary
Responsible to coordinate team purchases for office supplies and/or giveaways
Provide support to the Talent Acquisition team with administrative tasks such as answer telephone, screen calls, take messages and institute action as appropriate
Prepare the monthly recruitment dashboard report
In coordination with the HR team, assist in the coordination of meetings, and other training sessions - send invitations to staff, coordinate food and meeting rooms for sessions, etc.
Monitor and maintain social media postings for employment related activities.
Track all onboarding requirements and escalate compliance concerns to Specialist/Senior Specialist as necessary
Coordinate referral and bonus programs in collaboration with Payroll Services
Delivers effective/accurate data entry for all new/re-hires into the HRIS system
We'll embrace all people by:
T reating everyone with dignity and respect. O pening more doors to opportunity for others to succeed. G rowing talent and people. E nsuring a welcoming experience for all we serve, regardless of origin, race, religion, disability, sexual orientation or socioeconomic status. T aking action against discrimination. H onoring our differences and how we collaborate. E ducating staff, patients and the communities we care for. Restoring hope and freedom, together. Customer Service Responsibilities Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information. Responsibilities in Quality Improvement Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service. Essential Job Qualifications Associate's Degree or equivalent experience
2 Years of experience in customer service field
Experience in data entry is required
Competent in word processing (type 60 words per minute) and spreadsheet applications Knowledgeable of Microsoft Word, Excel, Outlook, Front Page and online recruiting
Demonstrated interpersonal skills; i.e., able to greet public and work well with a variety of people, including the physically disabled
Demonstrated organizational and problem-solving skills
Excellent verbal and written communication skills
Ability to make independent decisions and coordinate projects, as needed
Preferred Job Qualifications Bachelor's Degree
Physical Requirements for Essential Job Qualification Levels : None (No specific requirements)
Occasionally (Less than 1/3)
Frequently (1/3 to 2/3)
Majority (More than 2/3)
Remain in a stationary position: majority Traverse or move around work location: _____ Use keyboard: frequently Operate or use department specific equipment: _____ Ascend/Descend equipment or ladder: _____ Position self to accomplish the Essential Functions of the role: _____ Receive and communicate information and ideas for understanding: _____ Transport, position, and/or exert force: Up to 10 pounds:
occasionally Up to 25 pounds:
_____ Up to 50 pounds:
_____ Up to 75 pounds:
_____ More than 100 pounds:
_____ Other weight: Up to___ pounds
_____ Other: _____ Consistent with the Americans with Disabilities Act (ADA), it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Talent Acquisition team at
recruitment@maryfreebed.com . Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic.
Contact potential candidates by telephone and performs initial screen, scheduling of interviews, onboarding steps
Interview candidates and determine interests and skills
In conjunction with the TA team, coordinate references, assessment testing, etc., with the hiring managers
Daily review of new applicants under the direction of the Talent Acquisition Specialist
Creation of job postings in talent acquisition software
Create advertisements and assist with recruitment sourcing, as needed
Send Mary Free Bed recruitment information to colleges and other sources
Assist with antidiscrimination recruitment efforts
Maintain/update all appropriate files and manuals once approved by leadership
Post the Position Available List, and maintain website employment opportunities
Coordinate attendance and/or attends job fairs, conferences, etc. and ensures that recruitment materials are prepared and shipped, as necessary
Responsible to coordinate team purchases for office supplies and/or giveaways
Provide support to the Talent Acquisition team with administrative tasks such as answer telephone, screen calls, take messages and institute action as appropriate
Prepare the monthly recruitment dashboard report
In coordination with the HR team, assist in the coordination of meetings, and other training sessions - send invitations to staff, coordinate food and meeting rooms for sessions, etc.
Monitor and maintain social media postings for employment related activities.
Track all onboarding requirements and escalate compliance concerns to Specialist/Senior Specialist as necessary
Coordinate referral and bonus programs in collaboration with Payroll Services
Delivers effective/accurate data entry for all new/re-hires into the HRIS system
We'll embrace all people by:
T reating everyone with dignity and respect. O pening more doors to opportunity for others to succeed. G rowing talent and people. E nsuring a welcoming experience for all we serve, regardless of origin, race, religion, disability, sexual orientation or socioeconomic status. T aking action against discrimination. H onoring our differences and how we collaborate. E ducating staff, patients and the communities we care for. Restoring hope and freedom, together. Customer Service Responsibilities Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information. Responsibilities in Quality Improvement Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service. Essential Job Qualifications Associate's Degree or equivalent experience
2 Years of experience in customer service field
Experience in data entry is required
Competent in word processing (type 60 words per minute) and spreadsheet applications Knowledgeable of Microsoft Word, Excel, Outlook, Front Page and online recruiting
Demonstrated interpersonal skills; i.e., able to greet public and work well with a variety of people, including the physically disabled
Demonstrated organizational and problem-solving skills
Excellent verbal and written communication skills
Ability to make independent decisions and coordinate projects, as needed
Preferred Job Qualifications Bachelor's Degree
Physical Requirements for Essential Job Qualification Levels : None (No specific requirements)
Occasionally (Less than 1/3)
Frequently (1/3 to 2/3)
Majority (More than 2/3)
Remain in a stationary position: majority Traverse or move around work location: _____ Use keyboard: frequently Operate or use department specific equipment: _____ Ascend/Descend equipment or ladder: _____ Position self to accomplish the Essential Functions of the role: _____ Receive and communicate information and ideas for understanding: _____ Transport, position, and/or exert force: Up to 10 pounds:
occasionally Up to 25 pounds:
_____ Up to 50 pounds:
_____ Up to 75 pounds:
_____ More than 100 pounds:
_____ Other weight: Up to___ pounds
_____ Other: _____ Consistent with the Americans with Disabilities Act (ADA), it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Talent Acquisition team at
recruitment@maryfreebed.com . Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic.