Event Support Staff Needed

20 volunteers at Running Hare Vineyard - Sat, October 4, 1:00-8:00 PM. Roles & Headcount (20 total) Check-In & Ticketing (3) Greet guests, scan tickets/wristband, handle Will-Call, program handouts, direct to welcome photo-op. Vendor & Cultural Village Liaisons (3) Help vendors load-in/out, supply runs (ice, power checks), line management at busy booths, resolve small issues fast. Guest Services / Ushers (3) Wayfinding to tastings, seating, restrooms; manage VIP seating; distribute water; monitor line flow. Parking & Traffic (2) Coordinate with venue staff, guide cars to overflow, ADA drop-off, keep fire lanes clear. Hospitality & Speaker Support (2) Maintain green-room setup, confirm mic/water/timing cards, escort featured guests on/off stage. Stage & Program Crew (2) Mic runner, timekeeper, cue cards, stage resets between segments, coordinate with DJ/MC. Social Media & Photo Team (2) Capture short vertical clips, guest testimonials, behind-the-scenes; post to BTS drive/folder; manage consent signs. Runners / Logistics (2) Quick errands, stock coolers, replenish signage, coordinate with leads via group text. Safety & Compliance Aide (1) Support venue rules (no glass in lawn areas if applicable, no open containers in parking), spot hazards, escalate to staff. General Volunteer Duties Arrive on time, check in with the Volunteer Captain, grab lanyard, radio (if assigned), and position map. Offer proactive hospitality: smile, eye contact, quick answers, walk guests-not point. Keep spaces tidy: pick up stray trash, reset signage, straighten lines. Radio etiquette: brief, clear, confirm ("Copy"). On-duty sobriety (save tastings for off-shift and 21+ only). Report incidents immediately to the Captain or Venue Security (do not personally confront). Protect the brand: no political soliciting, no personal fundraising, no off-message posts. Schedule & Briefing Setup crew call: 11:30 AM (load-in, signage, vendor check). Shift A: 12:30-4:30 PM (includes 15-min huddle at 12:35). Shift B: 3:45-8:30 PM (includes 15-min huddle at 3:50; helps with breakdown). 20-minute staggered breaks coordinated by the Captain; water/snack station available. What Volunteers Receive (Perks) BTS Volunteer lanyard (yours to keep) + optional tee if available. Meal & non-alcoholic beverage voucher during shift. Post-shift wine tasting coupon (21+ only; one tasting; not valid while on duty). Free parking & event access before/after shift. Official Certificate of Service (hours verified). Professional photos (shared gallery) + social media shout-out (opt-in). Community service hours documentation (if needed). Discounted or complimentary ticket to a future BTS event (management will assign). BTS swag (pin/sticker) while supplies last. "Successful volunteers may..." Be promoted to Lead / Captain roles at future events. Receive letters of recommendation from BTS leadership. Get first consideration for paid staff/contract shifts on larger productions. Be invited into the BTS Ambassador network (early invites, training, networking). Earn priority vendor/staff referrals within our partner ecosystem (when appropriate). Dress Code & Prep "Vineyard chic" + comfortable closed-toe shoes; weather-ready layers; minimal logos (BTS gear OK). Bring phone (charged), portable battery if you have one; sunscreen/hat for outdoor posts. Point of Contact (day-of) Volunteer Captain: [Name/TBD] - Group text & check-in table near entrance. Ops Lead: [Name/TBD] - Radio channel 1. Venue Liaison: [Name/TBD]. If you want, I can spin this into a one-page Volunteer Brief + Sign-Up Google Form with role preferences and shift picks-ready to circulate today. You said: Yes ChatGPT said: Vineyard Volunteers Volunteer Brief - Running Hare Vineyard Date: Saturday, October 4th Time: 1:00 PM - 8:00 PM Location: Running Hare Vineyard Volunteer Roles (20 total) Check-In & Ticketing (3) - Greet guests, scan tickets/wristbands, manage Will-Call, distribute programs. Vendor & Cultural Village Liaisons (3) - Support vendor setup/breakdown, line management, provide supplies. Guest Services / Ushers (3) - Direct guests to seating, tastings, restrooms; manage line flow. Parking & Traffic (2) - Guide vehicles, monitor ADA drop-off, keep fire lanes clear. Hospitality & Speaker Support (2) - Assist speakers and performers, provide water/mic support, escort to stage. Stage & Program Crew (2) - Manage mic handoffs, timing cards, cue performances. Social Media & Photo Team (2) - Capture live content, short clips, and guest testimonials. Runners / Logistics (2) - Handle last-minute tasks, signage, replenishments. Safety & Compliance Aide (1) - Monitor venue rules, escalate safety issues. General Duties Arrive on time and check in with Volunteer Captain. Wear assigned lanyard/gear; keep a professional, welcoming demeanor. Offer hospitality - walk guests, don’t just point. Keep areas tidy (reset signage, pick up trash, assist with crowd flow). Remain sober while on shift. Report incidents to Volunteer Captain or Venue Security. Schedule Setup Crew Call: 11:30 AM (early load-in, signage, vendor support). Shift A: 12:30 - 4:30 PM (with briefing at 12:35). Shift B: 3:45 - 8:30 PM (with briefing at 3:50). Breaks will be staggered to ensure coverage. Volunteer Perks BTS Volunteer lanyard (yours to keep). Meal & non-alcoholic beverage voucher during shift. Wine tasting coupon after shift (21+ only). Free event access before/after shift. Certificate of Service verifying hours. Professional photos (shared gallery). Community service hours documentation if needed. Discounted or complimentary ticket to a future BTS event. Swag item (pin, sticker, or tee while supplies last). Opportunities for Successful Volunteers Eligible for Lead/Captain roles at future events. Receive letters of recommendation from BTS leadership. First consideration for paid or contracted roles at larger productions. Invited to join the BTS Ambassador Network for exclusive opportunities. Priority access to vendor/staff referrals in the BTS ecosystem. Dress Code Vineyard chic (neat casual with upscale flair). Comfortable, closed-toe shoes. Weather-ready layers. BTS gear if issued. Point of Contact Volunteer Captain: [TBD] Operations Lead: [TBD] Venue Liaison: [TBD] Thank you for serving with The Black Tie Society of Washington, D.C.