The Chickasaw Nation
We are currently looking for a Full Time Buyer to join our Strategic Sourcing Unit 1 team located at the Brown Building working 8:00AM-5:00PM - Mo Tu We Th Fr.
Summary: Provides support to the Tribal Procurement Department, vendors, and customers to ensure on-time delivery of items ordered utilizing procurement applications.
Please utilize the existing Buyer position Job Description for this role.
Responsibilities: * Provides first class customer service - courteous and helpful to all internal and external customer types - Answers questions in a courteous and professional manner - Greets and engages with a smile - Determines needs, seeks positive experience and outcomes * Completes all training and development requirements and participates in continuing education opportunities * Works in a collaborative and supportive manner to support the productivity and safety of the work area, team members and customers of all types - Maintains general upkeep of work area and maintains a safe environment - Maintains and promotes professionalism - Punctual and consistent in meeting start time, work schedule, attendance and other assigned work time metrics - Adheres to Chickasaw Nation dress code standards * Maintains knowledge of and follows all laws, rules, regulations, policies and SOPs for assigned area, e.g. MICS, TICS, hospital standards, health codes, food sanitation, accounting principles, etc. * Receives and processes purchase requisitions and change requests, within the delegation of authority limits, from internal departments using the Chickasaw Nations multiple purchasing applications * Issues purchase orders, within buyer's delegation of authority limits, to approved vendors based upon customer request and receives vendor order confirmations guaranteeing the price, quality, and delivery is achieved from approved vendors and purchasing under established contracts * Reviews requisitions for accuracy and edit as needed prior to sending for budget owner approval - Processes and tracks purchase orders and changes * Monitors and resolves all invoice discrepancies ensuring PO terms are followed and timely payment to vendor * Processes return material authorizations in coordination with end user and shipping and receiving personnel * Provides oversight of the supply chain process to include installation, storage, inspection and receiving of materials as per the project schedule and/or purchase order due date; coordination of delivery dates with both customers and vendors; schedules delivery and transportation * Provides commodity buying support, including contract collaboration, to Chickasaw Nation's subsidiaries and LLCs as needed * Performs all other duties as assigned
Competencies: Essential: * Able to follow instructions, both written and oral * Able to adhere to all scheduling and attendance requirements * Honesty, truthfulness, reliability, accountability * Able to read, understand, apply, and retain knowledge of Chickasaw Nation, departmental, divisional and all other rules, regulations, policies, procedures and guidelines * Able to verbally communicate in a professional and positive manner with other team members, departments, guests and management * Writes effective communications with team, departments, guests and management
Skills: Essential: * Intermediate skill using Excel for multiple purposes * Must be familiar with the Microsoft Office Suite of products * Must be able to operate a computer and/or other equipment related to specific role (i.e. automated currency counters, calculator, projector, binding machine, other related office equipment)
Experience: Essential: * No prior experience required
Education: Essential: * High School, GED or Equivalent
Credentials: Essential: * Pass general background check * Standard Driver's License
Working Conditions: Essential: * Works in an office setting * Pass pre-employment drug test * Sitting up to 100% of shift * Walking up to 25% of shift * Infrequent travel
Summary: Provides support to the Tribal Procurement Department, vendors, and customers to ensure on-time delivery of items ordered utilizing procurement applications.
Please utilize the existing Buyer position Job Description for this role.
Responsibilities: * Provides first class customer service - courteous and helpful to all internal and external customer types - Answers questions in a courteous and professional manner - Greets and engages with a smile - Determines needs, seeks positive experience and outcomes * Completes all training and development requirements and participates in continuing education opportunities * Works in a collaborative and supportive manner to support the productivity and safety of the work area, team members and customers of all types - Maintains general upkeep of work area and maintains a safe environment - Maintains and promotes professionalism - Punctual and consistent in meeting start time, work schedule, attendance and other assigned work time metrics - Adheres to Chickasaw Nation dress code standards * Maintains knowledge of and follows all laws, rules, regulations, policies and SOPs for assigned area, e.g. MICS, TICS, hospital standards, health codes, food sanitation, accounting principles, etc. * Receives and processes purchase requisitions and change requests, within the delegation of authority limits, from internal departments using the Chickasaw Nations multiple purchasing applications * Issues purchase orders, within buyer's delegation of authority limits, to approved vendors based upon customer request and receives vendor order confirmations guaranteeing the price, quality, and delivery is achieved from approved vendors and purchasing under established contracts * Reviews requisitions for accuracy and edit as needed prior to sending for budget owner approval - Processes and tracks purchase orders and changes * Monitors and resolves all invoice discrepancies ensuring PO terms are followed and timely payment to vendor * Processes return material authorizations in coordination with end user and shipping and receiving personnel * Provides oversight of the supply chain process to include installation, storage, inspection and receiving of materials as per the project schedule and/or purchase order due date; coordination of delivery dates with both customers and vendors; schedules delivery and transportation * Provides commodity buying support, including contract collaboration, to Chickasaw Nation's subsidiaries and LLCs as needed * Performs all other duties as assigned
Competencies: Essential: * Able to follow instructions, both written and oral * Able to adhere to all scheduling and attendance requirements * Honesty, truthfulness, reliability, accountability * Able to read, understand, apply, and retain knowledge of Chickasaw Nation, departmental, divisional and all other rules, regulations, policies, procedures and guidelines * Able to verbally communicate in a professional and positive manner with other team members, departments, guests and management * Writes effective communications with team, departments, guests and management
Skills: Essential: * Intermediate skill using Excel for multiple purposes * Must be familiar with the Microsoft Office Suite of products * Must be able to operate a computer and/or other equipment related to specific role (i.e. automated currency counters, calculator, projector, binding machine, other related office equipment)
Experience: Essential: * No prior experience required
Education: Essential: * High School, GED or Equivalent
Credentials: Essential: * Pass general background check * Standard Driver's License
Working Conditions: Essential: * Works in an office setting * Pass pre-employment drug test * Sitting up to 100% of shift * Walking up to 25% of shift * Infrequent travel