Hoag Health System
Scheduling Specialist III : Newport Urologic Oncology
Hoag Health System, Newport Beach, California, us, 92659
Overview
Scheduling Specialist III: Newport Urologic Oncology
Hoag Health System. The Scheduling Specialist III assists in the coordination of Patient Procedure/Surgical schedules, including coordinating multiple, highly complex appointments across multiple departments, programs and specialties. Responsibilities include insurance verification, assisting with the pre-authorization process, and acting as a liaison between providers and patients. Develops the master schedule for procedures and coordinates the entire case resource needs. Interacts directly with patients and works in a high call volume environment. Responsibilities
Accurately schedules procedures, documents correct diagnosis and referring physician. Pre-registers patients accurately via assigned tracking system. Obtains correct and thorough insurance benefits, employer/guarantor information, and patient demographics. Accommodates requests from patients and physician offices for STAT/same-day add-on exams. Provides updates to patients and physicians on timing and status of the authorizations. Once pre-authorization is complete and the appointment is scheduled, creates scheduling options/ itineraries. Maintains calendars for meetings and patient consultation, simulation, and follow-up appointments for physicians. Registers new patients in hospital systems. Obtains authorizations for diagnostic studies and faxes needed medical records for clinical review. Participates in continuous quality improvement processes. Maintains knowledge of departmental standard operating procedures, including use of specialized instrumentation, Quality Control requirements, and preventative maintenance. Maintains confidentiality. Performs other duties as assigned. Qualifications
High School Graduate or equivalent required Minimum of four (4) years previous scheduling experience Excellent interpersonal and communication skills Knowledge of proper body mechanics and safety measures Basic knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, plus Healthcare database systems required Strong knowledge of basic medical terminology preferred Proven ability to interface with all customer levels (Physicians, Staff, Vendors, Patients, Family members) Full understanding of medical insurance procedures required Basic keyboarding minimum 35 WPM preferred Licenses and Certifications
1206d Oncology Specialty Clinic BLS required within 6 months of hire. BLS required within 6 months of hire for HSC 19582 Beach Blvd MED ONC and HB Oncology & Specialty Clinics. Irvine Periop: BLS required upon hire. Operating Room: BLS required upon hire. Certifications Preferred
70790 Heart Valve Clinic BLS Basic Life Support (AHA) About Us
Hoag Memorial Hospital Presbyterian is a nonprofit regional health care delivery network in Orange County, California, consisting of three acute-care hospitals with sixteen urgent care centers, eleven health centers and a network of more than 1,800 physicians, 100 allied health members, 8,000 employees, and 2,000 volunteers. More than 30,000 inpatients and 550,000 outpatients choose Hoag each year. For over 70 years, Hoag has delivered a level of personalized care that is unsurpassed among Orange Countys health care providers. Since 1952, Hoag has served the local communities and continues its mission to provide the highest quality health care services through the core strategies of quality and service, people, physician partnerships, strategic growth, financial stewardship, community benefit and philanthropy. Hoag offers a comprehensive blend of health care services including six institutes providing specialized care in the areas of cancer, heart and vascular, neurosciences, womens health, orthopedics, and digestive health through our institutes. Hoag was the highest ranked hospital in Orange County in the 2024-2025 U.S. News & World Report, the only Orange County hospital ranked in the top 10 for California. The organization was ranked the #5 hospital in the Los Angeles Metro Area and the #10 hospital in California. To learn more about Hoags awards and accreditations, . Seniority level
Mid-Senior level Employment type
Full-time Job function
Project Management and Information Technology Industries
Hospitals and Health Care Location: Newport Beach, CA Salary: $65,000.00-$75,000.00 #J-18808-Ljbffr
Scheduling Specialist III: Newport Urologic Oncology
Hoag Health System. The Scheduling Specialist III assists in the coordination of Patient Procedure/Surgical schedules, including coordinating multiple, highly complex appointments across multiple departments, programs and specialties. Responsibilities include insurance verification, assisting with the pre-authorization process, and acting as a liaison between providers and patients. Develops the master schedule for procedures and coordinates the entire case resource needs. Interacts directly with patients and works in a high call volume environment. Responsibilities
Accurately schedules procedures, documents correct diagnosis and referring physician. Pre-registers patients accurately via assigned tracking system. Obtains correct and thorough insurance benefits, employer/guarantor information, and patient demographics. Accommodates requests from patients and physician offices for STAT/same-day add-on exams. Provides updates to patients and physicians on timing and status of the authorizations. Once pre-authorization is complete and the appointment is scheduled, creates scheduling options/ itineraries. Maintains calendars for meetings and patient consultation, simulation, and follow-up appointments for physicians. Registers new patients in hospital systems. Obtains authorizations for diagnostic studies and faxes needed medical records for clinical review. Participates in continuous quality improvement processes. Maintains knowledge of departmental standard operating procedures, including use of specialized instrumentation, Quality Control requirements, and preventative maintenance. Maintains confidentiality. Performs other duties as assigned. Qualifications
High School Graduate or equivalent required Minimum of four (4) years previous scheduling experience Excellent interpersonal and communication skills Knowledge of proper body mechanics and safety measures Basic knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, plus Healthcare database systems required Strong knowledge of basic medical terminology preferred Proven ability to interface with all customer levels (Physicians, Staff, Vendors, Patients, Family members) Full understanding of medical insurance procedures required Basic keyboarding minimum 35 WPM preferred Licenses and Certifications
1206d Oncology Specialty Clinic BLS required within 6 months of hire. BLS required within 6 months of hire for HSC 19582 Beach Blvd MED ONC and HB Oncology & Specialty Clinics. Irvine Periop: BLS required upon hire. Operating Room: BLS required upon hire. Certifications Preferred
70790 Heart Valve Clinic BLS Basic Life Support (AHA) About Us
Hoag Memorial Hospital Presbyterian is a nonprofit regional health care delivery network in Orange County, California, consisting of three acute-care hospitals with sixteen urgent care centers, eleven health centers and a network of more than 1,800 physicians, 100 allied health members, 8,000 employees, and 2,000 volunteers. More than 30,000 inpatients and 550,000 outpatients choose Hoag each year. For over 70 years, Hoag has delivered a level of personalized care that is unsurpassed among Orange Countys health care providers. Since 1952, Hoag has served the local communities and continues its mission to provide the highest quality health care services through the core strategies of quality and service, people, physician partnerships, strategic growth, financial stewardship, community benefit and philanthropy. Hoag offers a comprehensive blend of health care services including six institutes providing specialized care in the areas of cancer, heart and vascular, neurosciences, womens health, orthopedics, and digestive health through our institutes. Hoag was the highest ranked hospital in Orange County in the 2024-2025 U.S. News & World Report, the only Orange County hospital ranked in the top 10 for California. The organization was ranked the #5 hospital in the Los Angeles Metro Area and the #10 hospital in California. To learn more about Hoags awards and accreditations, . Seniority level
Mid-Senior level Employment type
Full-time Job function
Project Management and Information Technology Industries
Hospitals and Health Care Location: Newport Beach, CA Salary: $65,000.00-$75,000.00 #J-18808-Ljbffr