City of Oakland
City Administrator Analyst (Exempt) (Limited Term Funding)
City of Oakland, Oakland, California, United States, 94616
Salary :
$89,710.56 - $134,565.96 Annually Location :
Oakland, CA Job Type:
Full Time Exempt from Civil Service Job Number:
25-MA109-09 Department:
City Administrator's Office Opening Date:
09/25/2025 Closing Date:
10/6/2025 11:59 PM Pacific FLSA:
Exempt Bargaining Unit:
U31
The Position
The City of Oakland is an equal-opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city's historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish and environment that embraces the richness of culture, community, and individualism of employees.
Why join the City of Oakland City Administrator's Office?
This position will support the City Administrator's Office in the completion of grant work related to climate change, environmental hazards, resilience, and related impacts on communities within Oakland. The City Administrator's Office provides strategic leadership that supports the Mayor, City Council and City-wide Departments; the Office motivates and challenges the organization to deliver efficient and effective services toward equitable outcomes in the community. We are looking for someone who is:
Adept at providing high levels of organization and data management, strongly analytical, and effective at managing complex work. Capable of providing written and verbal presentations to support engagement and information sharing with community residents, colleagues, and elected officials. Knowledgeable of neighborhood issues in Oakland, particularly in frontline communities adversely affected by environmental and social inequity. Collaborative and team-oriented in their approach to problem solving, developing solutions, and building community capacity to address urban challenges. Strong in their attention to detail in the performance of duties, including grant writing and reporting, information sharing with colleagues, and engagement with community members. What you will typically be responsible for:
Implementing, tracking, reporting on, and sharing information regarding grant programs. Conducting analysis, writing reports, engaging residents, and participating in meetings and forums to further work efforts. Providing timely and accurate information and coordinating of efforts to keep grant-funded projects on track for performance requirements. Effectively working with impacted community residents and groups to understand community priorities and integrate local needs into processes, strategies, and outcomes. Coordinating with colleagues at the City of Oakland and Port of Oakland on related aspects of project performance, including coordination with ongoing efforts such as the City's General Plan Update and implementation of the Equitable Climate Action Plan. Effectively coordinating and allocating budget, preparing summary spreadsheets, processing invoices and accounts, and performing related budget tasks to ensure that project spending is appropriate and justified. Read the complete job description by clicking below: City Administrator Analyst
* Click on the link below to see a video on what it's like to work for the City of Oakland!
A few reasons you might love this job:
This is an opportunity to provide tangible, meaningful positive change to communities that struggle with daily challenges and systemic inequities. Successful applicant will work in a collaborative structure with a focus on positive outcomes in the community, building career skills and knowledge to better administer public programs. Position will help increase community capacity and engagement in generating creative solutions. This position will provide the chance to be part of a creative, engaging team of professionals who love their work and are proud to serve Oakland. A few challenges you might face in this job:
Working within complex systems which require high levels of patience, creativity, and dedication in order to succeed Staffing levels are low for the City, which can result in additional tasks as assigned to ensure appropriate levels of service provision to residents Working with residents can require high levels of compassion and empathy, which must be tempered with realism and professionalism to ensure that commitments can be met and trust can be built. Competencies Required:
Action & Results Focused (Taking Initiative):
Initiating tasks and focusing on accomplishment. Adaptability:
Responding positively to change and modifying behavior as the situation requires. Attention to Detail:
Focusing on the details of work content, work steps, and final work products. Critical Thinking:
Analytically and logically evaluating information, propositions, and claims. Establishing Credibility:
Doing what one commits to doing and respecting the confidentiality of information and concerns shared by others. Handling Stress:
Maintaining emotional stability and self-control under pressure, challenge, or adversity. Leadership:
Guiding and encouraging others to accomplish a common goal. Legal & Regulatory Navigation:
Understanding, interpreting, and ensuring compliance with laws and regulations. Managing Performance:
Ensuring superior individual and group performance. Oral Communication:
Engaging effectively in dialogue. Political & Organizational Savvy:
Working skillfully with politics, procedures, and protocols across organizational levels and boundaries. Professional Impact:
Presenting self as a positive representative of the organization. Professional Integrity & Ethics:
Displaying honesty, adherence to principles, and personal accountability. Teamwork:
Building and maintaining professional relationships, collaborating with others to achieve shared goals. Writing:
Communicating effectively in writing.
Minimum Requirements for Application
The following qualifications are guidelines, as the appointing authority has broad discretion in filling positions in this classification.
Education: Bachelor's degree from an accredited college or university in public or business administration, economics, accounting, or related field. A Master's degree is desirable.
Experience: Three years of experience performing progressively responsible administrative work. Supplemental Information This is an at-will position with limited term, exempt from the provisions of the City of Oakland Civil Service Rules (per Charter section 902f) All applications received will be forwarded to the City Administrator's Office for further consideration.
Meeting the minimum qualification requirements may not result in further consideration, only the most qualified candidates will be contacted for interviews. What's in it for you?
Work/Life Balance : 37.5 hour work weeks, and a flexible/hybrid remote schedule 15 paid holidays Vacation : 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement : CalPERS (California Public Employees' Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health : The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans Dental : Delta Dental full premium for employees and eligible dependents Vision : VSP full premium for employees and eligible dependents Sick leave : Employees accrue 12 days per year Deferred Compensation : 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found at: Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list.
Disaster Service Workers All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency. How to Apply
Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system.
APPLICATIONS ARE ACCEPTED ONLINE ONLY.
You may apply and view current openings by visiting our employment opportunities webpage at: If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 10:00 a.m. to 4:00 p.m.).
Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system.
For recruitment specific questions, please contact Winnie Woo, a
t The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation
* Specific benefits may vary depending on the assigned specific bargaining unit. Information regarding most benefits can be reviewed here: Current MOUs may be reviewed here: 01
Please describe your experience with writing, editing, follow-up, and tracking agenda-related materials for City Council meetings or meetings of other legislative bodies. 02
Please describe any past experience preparing or reviewing reports, policies, legislation, or other legal documents. 03
Please describe your approach to managing multiple projects with competing deadlines. Required Question
$89,710.56 - $134,565.96 Annually Location :
Oakland, CA Job Type:
Full Time Exempt from Civil Service Job Number:
25-MA109-09 Department:
City Administrator's Office Opening Date:
09/25/2025 Closing Date:
10/6/2025 11:59 PM Pacific FLSA:
Exempt Bargaining Unit:
U31
The Position
The City of Oakland is an equal-opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city's historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish and environment that embraces the richness of culture, community, and individualism of employees.
Why join the City of Oakland City Administrator's Office?
This position will support the City Administrator's Office in the completion of grant work related to climate change, environmental hazards, resilience, and related impacts on communities within Oakland. The City Administrator's Office provides strategic leadership that supports the Mayor, City Council and City-wide Departments; the Office motivates and challenges the organization to deliver efficient and effective services toward equitable outcomes in the community. We are looking for someone who is:
Adept at providing high levels of organization and data management, strongly analytical, and effective at managing complex work. Capable of providing written and verbal presentations to support engagement and information sharing with community residents, colleagues, and elected officials. Knowledgeable of neighborhood issues in Oakland, particularly in frontline communities adversely affected by environmental and social inequity. Collaborative and team-oriented in their approach to problem solving, developing solutions, and building community capacity to address urban challenges. Strong in their attention to detail in the performance of duties, including grant writing and reporting, information sharing with colleagues, and engagement with community members. What you will typically be responsible for:
Implementing, tracking, reporting on, and sharing information regarding grant programs. Conducting analysis, writing reports, engaging residents, and participating in meetings and forums to further work efforts. Providing timely and accurate information and coordinating of efforts to keep grant-funded projects on track for performance requirements. Effectively working with impacted community residents and groups to understand community priorities and integrate local needs into processes, strategies, and outcomes. Coordinating with colleagues at the City of Oakland and Port of Oakland on related aspects of project performance, including coordination with ongoing efforts such as the City's General Plan Update and implementation of the Equitable Climate Action Plan. Effectively coordinating and allocating budget, preparing summary spreadsheets, processing invoices and accounts, and performing related budget tasks to ensure that project spending is appropriate and justified. Read the complete job description by clicking below: City Administrator Analyst
* Click on the link below to see a video on what it's like to work for the City of Oakland!
A few reasons you might love this job:
This is an opportunity to provide tangible, meaningful positive change to communities that struggle with daily challenges and systemic inequities. Successful applicant will work in a collaborative structure with a focus on positive outcomes in the community, building career skills and knowledge to better administer public programs. Position will help increase community capacity and engagement in generating creative solutions. This position will provide the chance to be part of a creative, engaging team of professionals who love their work and are proud to serve Oakland. A few challenges you might face in this job:
Working within complex systems which require high levels of patience, creativity, and dedication in order to succeed Staffing levels are low for the City, which can result in additional tasks as assigned to ensure appropriate levels of service provision to residents Working with residents can require high levels of compassion and empathy, which must be tempered with realism and professionalism to ensure that commitments can be met and trust can be built. Competencies Required:
Action & Results Focused (Taking Initiative):
Initiating tasks and focusing on accomplishment. Adaptability:
Responding positively to change and modifying behavior as the situation requires. Attention to Detail:
Focusing on the details of work content, work steps, and final work products. Critical Thinking:
Analytically and logically evaluating information, propositions, and claims. Establishing Credibility:
Doing what one commits to doing and respecting the confidentiality of information and concerns shared by others. Handling Stress:
Maintaining emotional stability and self-control under pressure, challenge, or adversity. Leadership:
Guiding and encouraging others to accomplish a common goal. Legal & Regulatory Navigation:
Understanding, interpreting, and ensuring compliance with laws and regulations. Managing Performance:
Ensuring superior individual and group performance. Oral Communication:
Engaging effectively in dialogue. Political & Organizational Savvy:
Working skillfully with politics, procedures, and protocols across organizational levels and boundaries. Professional Impact:
Presenting self as a positive representative of the organization. Professional Integrity & Ethics:
Displaying honesty, adherence to principles, and personal accountability. Teamwork:
Building and maintaining professional relationships, collaborating with others to achieve shared goals. Writing:
Communicating effectively in writing.
Minimum Requirements for Application
The following qualifications are guidelines, as the appointing authority has broad discretion in filling positions in this classification.
Education: Bachelor's degree from an accredited college or university in public or business administration, economics, accounting, or related field. A Master's degree is desirable.
Experience: Three years of experience performing progressively responsible administrative work. Supplemental Information This is an at-will position with limited term, exempt from the provisions of the City of Oakland Civil Service Rules (per Charter section 902f) All applications received will be forwarded to the City Administrator's Office for further consideration.
Meeting the minimum qualification requirements may not result in further consideration, only the most qualified candidates will be contacted for interviews. What's in it for you?
Work/Life Balance : 37.5 hour work weeks, and a flexible/hybrid remote schedule 15 paid holidays Vacation : 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement : CalPERS (California Public Employees' Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health : The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans Dental : Delta Dental full premium for employees and eligible dependents Vision : VSP full premium for employees and eligible dependents Sick leave : Employees accrue 12 days per year Deferred Compensation : 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found at: Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list.
Disaster Service Workers All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency. How to Apply
Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system.
APPLICATIONS ARE ACCEPTED ONLINE ONLY.
You may apply and view current openings by visiting our employment opportunities webpage at: If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 10:00 a.m. to 4:00 p.m.).
Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system.
For recruitment specific questions, please contact Winnie Woo, a
t The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation
* Specific benefits may vary depending on the assigned specific bargaining unit. Information regarding most benefits can be reviewed here: Current MOUs may be reviewed here: 01
Please describe your experience with writing, editing, follow-up, and tracking agenda-related materials for City Council meetings or meetings of other legislative bodies. 02
Please describe any past experience preparing or reviewing reports, policies, legislation, or other legal documents. 03
Please describe your approach to managing multiple projects with competing deadlines. Required Question