Louisiana State University
Operations Coordinator - Communication Sciences & Disorders
Louisiana State University, Baton Rouge, Louisiana, us, 70873
Operations Coordinator - Communication Sciences & Disorders
The Department of Communication Sciences & Disorders at LSU is seeking an Operations Coordinator. This position will manage the administrative office to ensure efficiency and accuracy in meeting the needs of students, faculty and staff for the department. Job Responsibilities: 35% Administrative: Manage the administrative office to ensure efficiency and accuracy in meeting the needs of students, faculty, and staff. Serve as an administrative assistant to the Department Chair, the Director of Graduate Studies, and chairs of all standing or ad hoc committees. Maintain databases, generate reports, and ensure integrity of information tracked in academic and clinical progress files. Ensure program compliance with Federal State regulations and accreditation standards of SACS and ASHA. Manage academic course scheduling. Compose contracts, correspondences on administrative decisions, verify applicant credentials, interpret laws, rules, regulations, and policies, and serve as departmental contact for outside entities. 30% Human Resource Management: Process personnel forms as required by HRM and maintain all personnel records for all department and grant personnel. Monitor grants for key personnel and cost sharing obligations. Confer with Director of Graduate Studies on assistantship appointments and assist graduate students in completing necessary paperwork and routing through proper channels for program progressgion. Manage leave tracking for professional and classified staff. Recruit and hire student workers in accordance with needs of staff and availability of funding. Manage travel reservations for guests, interviewees, and faculty as needed. Coordinate scheduling for applicants. Process promotion and tenure materials for tenure track faculty. 20% Supervisory: Articulate and convey department policies and procedures to student workers in order to promote a professional image of the department and university. Assist faculty, staff, graduate students, and student workers with various office tasks. Supervise student workers and coordinate assignments. Supervise Administrative Coordinator 4 and Business Coordinator. 10% Fiscal Management: Approval purchasing requests in accordance with departmental needs and availability of funding for all department and grant accounts. Oversee processing of LaCarte entries for faculty and staff. Coordinate with chair for approval authority on all departmental purchase requisitions. Verify student worker timesheets. 5% Other: Provide a variety of information and answer questions regarding specific functions and operations of the department and university. Plan department social functions and perform other tasks as needed. Additional Requirements: This position has access to/directly handles cash. Financial history/credit check required per FASOP HR-04. Minimum Qualifications: Education level: Bachelor's Degree Degree substitute: LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply a degree is not required as long as the candidate meets the required years of experience specified in the job description. Preferred Qualifications: Specific Experience: Prior work experience at LSU. Experience with LSU Campus Policies and Procedures. For questions or concerns regarding the status of your application or salary ranges, please contact Todd Gibson, department chair, at toddandrewgibson@lsu.edu.
The Department of Communication Sciences & Disorders at LSU is seeking an Operations Coordinator. This position will manage the administrative office to ensure efficiency and accuracy in meeting the needs of students, faculty and staff for the department. Job Responsibilities: 35% Administrative: Manage the administrative office to ensure efficiency and accuracy in meeting the needs of students, faculty, and staff. Serve as an administrative assistant to the Department Chair, the Director of Graduate Studies, and chairs of all standing or ad hoc committees. Maintain databases, generate reports, and ensure integrity of information tracked in academic and clinical progress files. Ensure program compliance with Federal State regulations and accreditation standards of SACS and ASHA. Manage academic course scheduling. Compose contracts, correspondences on administrative decisions, verify applicant credentials, interpret laws, rules, regulations, and policies, and serve as departmental contact for outside entities. 30% Human Resource Management: Process personnel forms as required by HRM and maintain all personnel records for all department and grant personnel. Monitor grants for key personnel and cost sharing obligations. Confer with Director of Graduate Studies on assistantship appointments and assist graduate students in completing necessary paperwork and routing through proper channels for program progressgion. Manage leave tracking for professional and classified staff. Recruit and hire student workers in accordance with needs of staff and availability of funding. Manage travel reservations for guests, interviewees, and faculty as needed. Coordinate scheduling for applicants. Process promotion and tenure materials for tenure track faculty. 20% Supervisory: Articulate and convey department policies and procedures to student workers in order to promote a professional image of the department and university. Assist faculty, staff, graduate students, and student workers with various office tasks. Supervise student workers and coordinate assignments. Supervise Administrative Coordinator 4 and Business Coordinator. 10% Fiscal Management: Approval purchasing requests in accordance with departmental needs and availability of funding for all department and grant accounts. Oversee processing of LaCarte entries for faculty and staff. Coordinate with chair for approval authority on all departmental purchase requisitions. Verify student worker timesheets. 5% Other: Provide a variety of information and answer questions regarding specific functions and operations of the department and university. Plan department social functions and perform other tasks as needed. Additional Requirements: This position has access to/directly handles cash. Financial history/credit check required per FASOP HR-04. Minimum Qualifications: Education level: Bachelor's Degree Degree substitute: LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply a degree is not required as long as the candidate meets the required years of experience specified in the job description. Preferred Qualifications: Specific Experience: Prior work experience at LSU. Experience with LSU Campus Policies and Procedures. For questions or concerns regarding the status of your application or salary ranges, please contact Todd Gibson, department chair, at toddandrewgibson@lsu.edu.