Inside Higher Ed
Overview
Grants & Contracts Manager (GCM) responsible for managing all post-award financial operations for sponsored projects within the Department of Radiology. This includes supervising the post-award analysts, ensuring adherence to institutional and sponsor compliance requirements, and managing a personal portfolio of awards. The manager serves as the strategic and operational lead for ensuring timely, accurate, and compliant financial stewardship of research funds. Responsibilities
Team Oversight: Supervise, coach, and support the post-award Grants & Contracts Analysts, including onboarding, ongoing training, performance development, and feedback. Policy and Process Management: Conduct weekly team meetings to disseminate policy updates and process changes; provide updates on deadlines and compliance checkpoints; create working groups to address backlog or transitions. Individual Portfolio Management: Lead monthly one-on-one reviews with each analyst to assess their full sponsored portfolio, ensuring timely account management and issue resolution. Reporting and Compliance: Maintain a tracking matrix for monthly faculty meetings and delivery of standardized monthly reports (sponsored awards, expense reports, payroll/effort allocations); ensure monthly account reconciliations and complete NEXUS risk/opportunity reports with PI certification and risk documentation. Accounts and Invoicing: Ensure timely departmental invoicing, monthly review of Analysis Reports for invoice payments, and proactive sponsor follow-up on unpaid invoices; coordinate with clinical trials teams for milestone invoicing as applicable. Policy Dissemination: Communicate new guidance, policy changes, and best practices across the team on an ongoing basis. Managerial Oversight
Review key reports monthly to identify risks early, including: Upcoming Award End Date, Deficit Balance, Account Reconciliation Status, Control Salary and Eform Completion, Effort Reporting, and Department Invoicing Reports. Individual Portfolio Management
Execute award setup, budget distribution, payroll processing, reconciliation, subaward monitoring, and closeout tasks per institutional standards; conduct monthly financial reviews with assigned faculty; maintain monthly reconciliations and risk/opportunity tracking; meet all deliverable deadlines for Financial Status Reports, progress reports, and final reconciliations; maintain audit-ready documentation in line with retention policies. Compliance & Performance Standards
Provide guidance, oversight, and escalation support; analysts are accountable for executing tasks and delivering monthly NEXUS risk/opportunity tracking, reconciliations, PI review, invoicing, payroll/effort allocations, and monthly eForms; the GCM ensures completion on time and addresses missed deliverables; serve as liaison with ORA, SPSS, and external sponsors to troubleshoot post-award issues. Minimum Qualifications
Bachelor's Degree. Five years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting. Two of those years in a lead or supervisory capacity with extensive supervisory responsibilities or high-level involvement in grants and contracts leadership development training, serving as a recognized subject matter expert. Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the Johns Hopkins Equivalency Formula. Note:
This description reflects the key responsibilities and qualifications for the position and is not all-inclusive. EEO statements and applicable hiring policies apply as required by Johns Hopkins University.
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Grants & Contracts Manager (GCM) responsible for managing all post-award financial operations for sponsored projects within the Department of Radiology. This includes supervising the post-award analysts, ensuring adherence to institutional and sponsor compliance requirements, and managing a personal portfolio of awards. The manager serves as the strategic and operational lead for ensuring timely, accurate, and compliant financial stewardship of research funds. Responsibilities
Team Oversight: Supervise, coach, and support the post-award Grants & Contracts Analysts, including onboarding, ongoing training, performance development, and feedback. Policy and Process Management: Conduct weekly team meetings to disseminate policy updates and process changes; provide updates on deadlines and compliance checkpoints; create working groups to address backlog or transitions. Individual Portfolio Management: Lead monthly one-on-one reviews with each analyst to assess their full sponsored portfolio, ensuring timely account management and issue resolution. Reporting and Compliance: Maintain a tracking matrix for monthly faculty meetings and delivery of standardized monthly reports (sponsored awards, expense reports, payroll/effort allocations); ensure monthly account reconciliations and complete NEXUS risk/opportunity reports with PI certification and risk documentation. Accounts and Invoicing: Ensure timely departmental invoicing, monthly review of Analysis Reports for invoice payments, and proactive sponsor follow-up on unpaid invoices; coordinate with clinical trials teams for milestone invoicing as applicable. Policy Dissemination: Communicate new guidance, policy changes, and best practices across the team on an ongoing basis. Managerial Oversight
Review key reports monthly to identify risks early, including: Upcoming Award End Date, Deficit Balance, Account Reconciliation Status, Control Salary and Eform Completion, Effort Reporting, and Department Invoicing Reports. Individual Portfolio Management
Execute award setup, budget distribution, payroll processing, reconciliation, subaward monitoring, and closeout tasks per institutional standards; conduct monthly financial reviews with assigned faculty; maintain monthly reconciliations and risk/opportunity tracking; meet all deliverable deadlines for Financial Status Reports, progress reports, and final reconciliations; maintain audit-ready documentation in line with retention policies. Compliance & Performance Standards
Provide guidance, oversight, and escalation support; analysts are accountable for executing tasks and delivering monthly NEXUS risk/opportunity tracking, reconciliations, PI review, invoicing, payroll/effort allocations, and monthly eForms; the GCM ensures completion on time and addresses missed deliverables; serve as liaison with ORA, SPSS, and external sponsors to troubleshoot post-award issues. Minimum Qualifications
Bachelor's Degree. Five years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting. Two of those years in a lead or supervisory capacity with extensive supervisory responsibilities or high-level involvement in grants and contracts leadership development training, serving as a recognized subject matter expert. Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the Johns Hopkins Equivalency Formula. Note:
This description reflects the key responsibilities and qualifications for the position and is not all-inclusive. EEO statements and applicable hiring policies apply as required by Johns Hopkins University.
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