ACCOUNTING SUPERVISOR Job at City of Milwaukee Wisconsin in Milwaukee

Introduction

The City of Milwaukee is proud to employ a diverse workforce dedicated to delivering exceptional service to its residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.

Purpose

The Accounting Supervisor oversees the City of Milwaukee's financial activities by reviewing, recording and reconciling all financial transactions.

Essential Functions

Accounting

• Assist in the design, configuration, upgrade and implementation of the City's accounting system and related sub-processing modules, including accounts payable, accounts receivable, and billing, cash in transit, requisitioning, purchasing, inventory, and capital assets.
• Oversee the accounts payable process for all of the City's vendor payments.
• Review, research, analyze, record and reconcile accounting transactions of and for individual City funds.
• Work with the Capital Finance Manager and Financial Analyst to ensure proper recording of debt obligations of the City, including the transmittal of the required Committee on Uniform Securities Identification Procedures (CUSIP) listings for each debt issuance throughout the year.
• Establish appropriation controls for capital projects and other operating budget transfers; monitor budgetary controls of City accounts for all funds.
• Prepare required revenue estimates, including City space leases, payments in lieu of taxes and contribution funding.
• Prepare analytical reviews, account reconciliations, account analyses, projects and forecasts of accounts and funds.
• Research and resolve all end-user problems associated with the sub-processing modules' data and processing errors.
• Analyze and test new Workday processes before and after implementation.
• Process special projects throughout the year.

Audit and Review

• Monitor transactions with Milwaukee Public Schools (MPS) to provide MPS with cash reporting and reconciliation for their reporting needs.
• Monitor transactions with Milwaukee Water Works to ensure adequate funds for Water's cash reimbursement to the City.
• Oversee, analyze, and review the accounts receivable process including invoices issued by City departments and accounts receivable aging.
• Monitor the process for cancellation authorizations for City invoices and establish adequate reserves for uncollectible accounts.
• Analyze, review and monitor the reimbursable activity of City departments to ensure a timely recording of costs incurred and recovered.
• Assist external auditors in documenting and verifying the City's financial activities, processes and policies.

Supervision and Training

• Assist with managing the General Accounting staff, including reviewing work, recommending improvements, and assisting with personnel decisions.
• Train City-wide personnel on accounts payable and receivable processes.
• Draft procedures, instructions, and training for City-wide users.
• Assist and advise departments on the recording of specific accounting activities.

Reporting

• Assist in the preparation of the Annual Comprehensive Financial Report (ACFR) statements and schedules, including the establishment of necessary accruals and reserves as required under Governmental Accounting Principles.
• Design and maintain accounting entry templates for the City's financial management information system (FMIS/Workday) and related sub-processing modules, including accounts payable, accounts receivable, and billing.
• Prepare interim financial reports.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

Minimum Requirements

1. Bachelor's degree in accounting, business administration, finance, or a closely related field from an accredited college or university.
2. Three years of progressively responsible professional accounting experience.

Equivalent combination of education and experience may be considered.

NOTICE: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates' education as part of the background screening process before extending any job offers.

Desirable Qualifications

• Certified Public Accountant (CPA) designation.
• Supervisory or lead worker experience.

Knowledge, Skills, Abilities & Other Characteristics

Technical

• Knowledge of generally accepted accounting principles (GAAP) and practices.
• Knowledge of mathematics and the ability to make accurate calculations.
• Knowledge of customer service best practices and the ability to effectively integrate them into operational processes.
• Ability to understand and apply accounting concepts to relevant City business processes and guidelines.
• Ability to read and understand documents such as budgets, policies, and other technical publications.
• Ability to use, manage, and query data within software programs such as Microsoft Excel, Access, and the internet.
• Ability to effectively and efficiently utilize the City's financial management information system.
• Proficiency using standard computer software and programs such as word processing, spreadsheet, and financial software systems and databases.

Communication and Interpersonal

• Written communication skills to write clear and concise documents and correspondence.
• Verbal communication skills to share information and respond to questions.
• Ability to maintain professional, courteous, and effective working relationships with managers, fellow staff, direct reports, and outside parties.
• Ability to work in a collaborative environment.
• Ability to work cooperatively and fairly with people whose backgrounds may differ from one's own.

Supervision

• Ability to assign duties, set performance standards, monitor work in progress, evaluate performance, and make hiring recommendations.
• Ability to provide guidance and training and coach team members to success.
• Ability to maintain confidentiality regarding personnel matters.
• Knowledge of leadership principles and best practices for selecting, supervising, and motivating employees.
• Ability to plan and coordinate the work of others.
• Ability to foster an environment of inclusion wherein all employees are treated respectfully, are valued for their strengths, and feel that they can safely express themselves.

Judgment and Professionalism

• Ability to think critically and analytically.
• Ability to effectively analyze and resolve issues and exercise sound judgment.
• Ability to plan, organize, initiate, prioritize and complete work to achieve objectives promptly, within deadlines and with limited supervision.
• Attention to detail and the ability to produce accurate work.
• Honesty, integrity, and the ability to maintain confidentiality.
• Ability to serve as an effective steward of City resources.

Current Salary

The current salary range (Pay Range 2KX) is $77,551-$98,704, and the resident incentive salary range for City of Milwaukee residents is $79,877-$101,665. Appointment above the minimum is possible based upon level of experience and other qualifications and is subject to approval.

BENEFITS

The City of Milwaukee provides a comprehensive benefit program which includes:

• Wisconsin Retirement System (WRS) Defined Benefit Pension Plan
• 457 Deferred Compensation Plan
• Health and Dental Insurance
• Paid Parental Leave
• Comprehensive Wellness Program
• Onsite Clinic Services
• Onsite Employee Assistance Program
• Alternative Work Schedules
• Long Term Disability Insurance
• Group Life Insurance
• Tuition Benefits
• Paid Vacation
• 12 Paid Holidays
• Paid Sick Leave and other paid leaves
• Flexible Spending Arrangement
• Commuter Value Pass

For full details of the benefits offered by the City of Milwaukee, please visit https://city.milwaukee.gov/der/benefits.

Selection Process

THE SELECTION PROCESS will be job-related and will consist of one or more of the following: an evaluation of education, experience, and/or responses to supplemental questions; a written or performance test, a structured interview, or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to structured interviews and performance examinations. Structured interviews may include written exercises. Selection process component weights will be determined by further analysis of the job.

INITIAL FILING DATE - The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the City's needs have been met. Qualified applicants will be notified of the date, time, and place of the selection process components. Unless otherwise required by law, the City of Milwaukee will not provide alternative selection process dates or times. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

Additional Information

• APPLICATIONS and further information may be accessed by visiting www.jobapscloud.com/MIL.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is located at City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

Conclusion

EEO Code 102

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.