CBRE
Overview
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Facilities Coordinator - onsite
role at
CBRE . Mountain View - California - United States of America Join CBRE as a Facilities Coordinator and be at the heart of keeping workplaces running smoothly and efficiently. As a CBRE Facilities Coordinator, you will collaborate with clients, vendors, and contractors to ensure timely and effective completion of facility tasks and work orders. You will be responsible for managing and routing work orders through a Computerized Maintenance Management System (CMMS), ensuring accurate tracking, prioritization, and resolution of maintenance activities. What Youll Do Regularly monitor the status of open work orders to ensure their timely completion and closure. Dispatch work orders to technicians and vendors. Generate purchase orders within designated software programs. Assist with processing incoming vendor invoices, ensuring accuracy. Work with landlords, tenants, and service providers to ensure procedures, policies, and reporting formats are followed. Acknowledge and address client inquiries related to the site, responding promptly to concerns. Review work orders, proposals, department files, and other paperwork submitted by vendors. Conduct site walkthroughs to identify and address site issues. Follow instructions, short correspondence, and memos and ask clarifying questions. Respond to common inquiries or complaints from clients, co-workers, and supervisors. Use existing procedures to solve straightforward problems with limited discretion. Deliver outputs by following defined procedures and processes under close supervision and guidance.
What Youll Need
High School Diploma or GED with 2 years of job-related experience. Some exposure to finance-related tasks required. Experience with purchase order creation and invoice processing preferred. Self-sufficient with the ability to work independently; resourceful and proactive in seeking clarification when needed. Strong attention to detail. Ability to follow basic work routines and standards. Communication skills to exchange straightforward information. Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience using a CMMS preferred. Strong organizational skills with an inquisitive mindset. Demonstrated customer service abilities. Basic math skills (e.g., percentages, discounts, markups). Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
Equal Employment Opportunity
CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. Candidate Accommodations
CBRE values the differences of all current and prospective employees and provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) or +1 866 388 4346 (Canada). About CBRE Global Workplace Solutions (GWS)
CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model supports a client-centric approach to delivering integrated real estate solutions. How to Apply
Referrals increase your chances of interviewing. Sign in to set job alerts for Facilities Coordinator roles. #J-18808-Ljbffr
Join to apply for the
Facilities Coordinator - onsite
role at
CBRE . Mountain View - California - United States of America Join CBRE as a Facilities Coordinator and be at the heart of keeping workplaces running smoothly and efficiently. As a CBRE Facilities Coordinator, you will collaborate with clients, vendors, and contractors to ensure timely and effective completion of facility tasks and work orders. You will be responsible for managing and routing work orders through a Computerized Maintenance Management System (CMMS), ensuring accurate tracking, prioritization, and resolution of maintenance activities. What Youll Do Regularly monitor the status of open work orders to ensure their timely completion and closure. Dispatch work orders to technicians and vendors. Generate purchase orders within designated software programs. Assist with processing incoming vendor invoices, ensuring accuracy. Work with landlords, tenants, and service providers to ensure procedures, policies, and reporting formats are followed. Acknowledge and address client inquiries related to the site, responding promptly to concerns. Review work orders, proposals, department files, and other paperwork submitted by vendors. Conduct site walkthroughs to identify and address site issues. Follow instructions, short correspondence, and memos and ask clarifying questions. Respond to common inquiries or complaints from clients, co-workers, and supervisors. Use existing procedures to solve straightforward problems with limited discretion. Deliver outputs by following defined procedures and processes under close supervision and guidance.
What Youll Need
High School Diploma or GED with 2 years of job-related experience. Some exposure to finance-related tasks required. Experience with purchase order creation and invoice processing preferred. Self-sufficient with the ability to work independently; resourceful and proactive in seeking clarification when needed. Strong attention to detail. Ability to follow basic work routines and standards. Communication skills to exchange straightforward information. Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience using a CMMS preferred. Strong organizational skills with an inquisitive mindset. Demonstrated customer service abilities. Basic math skills (e.g., percentages, discounts, markups). Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
Equal Employment Opportunity
CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. Candidate Accommodations
CBRE values the differences of all current and prospective employees and provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) or +1 866 388 4346 (Canada). About CBRE Global Workplace Solutions (GWS)
CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model supports a client-centric approach to delivering integrated real estate solutions. How to Apply
Referrals increase your chances of interviewing. Sign in to set job alerts for Facilities Coordinator roles. #J-18808-Ljbffr