Access Dubuque
Executive Administrative Assistant - Office of the Dean & Chief Academic Officer
Access Dubuque, Dubuque, Iowa, United States, 52001
Executive Administrative Assistant - Office of the Dean & Chief Academic Officer
University of Dubuque
1 Positions
ID: cmRnY285eU1uQkg5emov
Posted On 09/18/2025
Job Overview
The University of Dubuque is a growing faith-based University that is seeking an
Executive Administrative Assistant to the Office of the Dean and Chief Academic Officer
. The University of Dubuque offers an excellent benefits package including tuition remission, paid holidays, vacation and sick time, and a retirement match.
Position Summary:
Provide high-level administrative and confidential office support to the Office of the Dean, College of Osteopathic Medicine. This role directly supports the Founding Dean and Chief Academic Officer, along with other academic leadership, on an interim basis. The position requires professionalism, discretion, and the ability to handle sensitive information.
Primary Responsibilities:
Manage the calendars and schedule meetings in Outlook calendar with attention to detail
Facilitate/assist with flow of information between Dean's office/senior leadership/Board of Trustees/campus and wider community
Participate in meetings/retreats, prepare and distribute agendas, related materials, minutes/meeting notes, monitor follow-up issues
Review/edit memoranda, reports, speech drafts, etc. as requested
Liaison with osteopathic medical education organizations as appropriate
Work with University Relations on distribution of communications to UD and wider community
Serve as a resource for official records of the Dean's Office
Provide a welcoming, hospitable and professional atmosphere for all who enter the office
Answer, transfer, or take messages for incoming calls and retrieve voicemail messages
Record incoming mail and process/route outgoing mail
Maintain pending file for documents to provide for future needs
Schedule conference calls and Zoom video/audio conference meetings with committees and task force groups and prepare/set-up technology if needed
Arrange for/schedule the Dean's travel, lodging, and conference registrations as requested
Generate formatted letters, memos, forms, reports and PowerPoint presentations as needed
Review the budget reports on a regular basis to watch for budget shortfalls and make sure that items are charged to appropriate account
Maintain a clean and pleasing office, kitchen and meeting room environment
Maintain and order kitchen, hospitality and office supplies
Assist as appropriate with planning activities and events related to the Office of the Dean, including attending meetings (preparing agenda/minutes)
Perform other duties as assigned in support of the University's mission
Skills and Abilities:
Ability to meet public in person, by telephone and relate well to a variety of people
Ability to maintain confidentiality and assure discreet handling of the business of the Office of the Dean
Ability to accurately record and deliver information/messages and to follow verbal and written instructions, guidelines and objectives
Ability to make independent judgements and take initiative in completing position responsibilities
Ability to perform under stress when confronted with an emergency
Physically able to operate a variety of office equipment; carry up to 25 lbs.; walk up and down stairs between campus buildings; and to sit for long periods of time
Qualifications:
Associate Degree Preferred; may be waived for five or more years of experience in a professional setting working with executives in a confidential environment
Proficient knowledge required with Microsoft Office: Outlook, Word, Teams, Excel and PowerPoint; proficiency with Zoom preferred
Accurate keyboarding and typewriting skills
Demonstrate ability to effectively communicate both written and verbal skills
Knowledge, ability and manual dexterity to effectively utilize and manage office equipment
Possess excellent judgment, adaptability, initiative, discretion and ability to maintain impeccable confidentiality
To apply with a growing faith-based University for the
Executive Administrative Assistant to the Office of the Dean and Chief Academic Officer
position, please submit a cover letter, resume, three professional references, and UD employment application, located on our website, to HR@dbq.edu or to the Director of Human Resources, at the University of Dubuque, 2000 University Avenue, Dubuque, IA 52001.
Applications from qualified persons with diverse backgrounds and cultures, including women and persons of color, are welcomed. AA/EEO. For more information regarding the Jeanne Clery Act, please go to https://www.dbq.edu/SafetySecurity/JeanneCleryAct/
Primary Contact
12298
Human Resources -University of Dubuque
, HR
563-589-3364
Phone
Phone
Phone
563-589-3682
Fax
HR@dbq.edu
Email
True
True
True
Job Details
Categories
Clerical/Office Administration
Education
Management/Executive
Location
Dubuque, IA
Job Type
Employee
Full/Part
Company ID
1313
Job REQ #
cmRnY285eU1uQkg5emovYWtaeEhzWEYxVCtBSzhCTEZNSEt6RVI2N2luZndzZlo0V0RLZWpENGs2Q2RLK1QwZ3hrZzJZVXVXRkluaFVaTERSa1RXd3ZBSUtnM2hHWVltR2dzMm5zK1BmQk5GNUZPYW1UNGt6ajUyRlRjRXZHNEw=
# Positions
1
Start Date
20250918
End Date
20251029
Featured Job
TH Ad
TH Comments
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University of Dubuque
About the Company
About the University of Dubuque
The University of Dubuque is a private, Presbyterian, coeducational, professional university with a foundation in the liberal arts. Our commitment is to nurturing the mind, body, and spirit as well as encouraging students to explore their fullest potential, is part of a rich Christian identity that dates back to the University's founding in 1852. Our welcoming interfaith community of 2000 students attracts young men and women from across the country and around the globe who seek the knowledge and the skills to make a difference in our ever-changing world. Within a values and faith base, we offer you an array of perspectives and broad exposure to our truly global society. The University comprises the undergraduate college, the graduate school, and the theological seminary.
Mission and Vision
The University of Dubuque is a private university offering undergraduate, graduate, and theological seminary degrees, and other educational opportunities with the intention of educating and forming the whole person. The University is comprised of individuals from the region, our nation, and the world.
As a community, the University practices its Christian commitments by educating students, pursuing excellence in scholarship, challenging students to live lives of worth and purpose, and preparing students for service to the church and the world.
Therefore, the University of Dubuque is committed to:
A hospitable Christian environment which respects other faith traditions;
Relationships which encourage intellectual, spiritual, and moral development;
Excellence in academic inquiry and professional preparation;
A diverse and equitable community where Christian love is practiced;
Stewardship of all God’s human and natural resources;
Zeal for life-long learning and service.
University of Dubuque
1 Positions
ID: cmRnY285eU1uQkg5emov
Posted On 09/18/2025
Job Overview
The University of Dubuque is a growing faith-based University that is seeking an
Executive Administrative Assistant to the Office of the Dean and Chief Academic Officer
. The University of Dubuque offers an excellent benefits package including tuition remission, paid holidays, vacation and sick time, and a retirement match.
Position Summary:
Provide high-level administrative and confidential office support to the Office of the Dean, College of Osteopathic Medicine. This role directly supports the Founding Dean and Chief Academic Officer, along with other academic leadership, on an interim basis. The position requires professionalism, discretion, and the ability to handle sensitive information.
Primary Responsibilities:
Manage the calendars and schedule meetings in Outlook calendar with attention to detail
Facilitate/assist with flow of information between Dean's office/senior leadership/Board of Trustees/campus and wider community
Participate in meetings/retreats, prepare and distribute agendas, related materials, minutes/meeting notes, monitor follow-up issues
Review/edit memoranda, reports, speech drafts, etc. as requested
Liaison with osteopathic medical education organizations as appropriate
Work with University Relations on distribution of communications to UD and wider community
Serve as a resource for official records of the Dean's Office
Provide a welcoming, hospitable and professional atmosphere for all who enter the office
Answer, transfer, or take messages for incoming calls and retrieve voicemail messages
Record incoming mail and process/route outgoing mail
Maintain pending file for documents to provide for future needs
Schedule conference calls and Zoom video/audio conference meetings with committees and task force groups and prepare/set-up technology if needed
Arrange for/schedule the Dean's travel, lodging, and conference registrations as requested
Generate formatted letters, memos, forms, reports and PowerPoint presentations as needed
Review the budget reports on a regular basis to watch for budget shortfalls and make sure that items are charged to appropriate account
Maintain a clean and pleasing office, kitchen and meeting room environment
Maintain and order kitchen, hospitality and office supplies
Assist as appropriate with planning activities and events related to the Office of the Dean, including attending meetings (preparing agenda/minutes)
Perform other duties as assigned in support of the University's mission
Skills and Abilities:
Ability to meet public in person, by telephone and relate well to a variety of people
Ability to maintain confidentiality and assure discreet handling of the business of the Office of the Dean
Ability to accurately record and deliver information/messages and to follow verbal and written instructions, guidelines and objectives
Ability to make independent judgements and take initiative in completing position responsibilities
Ability to perform under stress when confronted with an emergency
Physically able to operate a variety of office equipment; carry up to 25 lbs.; walk up and down stairs between campus buildings; and to sit for long periods of time
Qualifications:
Associate Degree Preferred; may be waived for five or more years of experience in a professional setting working with executives in a confidential environment
Proficient knowledge required with Microsoft Office: Outlook, Word, Teams, Excel and PowerPoint; proficiency with Zoom preferred
Accurate keyboarding and typewriting skills
Demonstrate ability to effectively communicate both written and verbal skills
Knowledge, ability and manual dexterity to effectively utilize and manage office equipment
Possess excellent judgment, adaptability, initiative, discretion and ability to maintain impeccable confidentiality
To apply with a growing faith-based University for the
Executive Administrative Assistant to the Office of the Dean and Chief Academic Officer
position, please submit a cover letter, resume, three professional references, and UD employment application, located on our website, to HR@dbq.edu or to the Director of Human Resources, at the University of Dubuque, 2000 University Avenue, Dubuque, IA 52001.
Applications from qualified persons with diverse backgrounds and cultures, including women and persons of color, are welcomed. AA/EEO. For more information regarding the Jeanne Clery Act, please go to https://www.dbq.edu/SafetySecurity/JeanneCleryAct/
Primary Contact
12298
Human Resources -University of Dubuque
, HR
563-589-3364
Phone
Phone
Phone
563-589-3682
Fax
HR@dbq.edu
True
True
True
Job Details
Categories
Clerical/Office Administration
Education
Management/Executive
Location
Dubuque, IA
Job Type
Employee
Full/Part
Company ID
1313
Job REQ #
cmRnY285eU1uQkg5emovYWtaeEhzWEYxVCtBSzhCTEZNSEt6RVI2N2luZndzZlo0V0RLZWpENGs2Q2RLK1QwZ3hrZzJZVXVXRkluaFVaTERSa1RXd3ZBSUtnM2hHWVltR2dzMm5zK1BmQk5GNUZPYW1UNGt6ajUyRlRjRXZHNEw=
# Positions
1
Start Date
20250918
End Date
20251029
Featured Job
TH Ad
TH Comments
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CNC Machine Operator
Express Employment Professionals
Cheese Packaging and Production Associates (Severa
Express Employment Professionals
RV Technician
Express Employment Professionals
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Share this Job
University of Dubuque
About the Company
About the University of Dubuque
The University of Dubuque is a private, Presbyterian, coeducational, professional university with a foundation in the liberal arts. Our commitment is to nurturing the mind, body, and spirit as well as encouraging students to explore their fullest potential, is part of a rich Christian identity that dates back to the University's founding in 1852. Our welcoming interfaith community of 2000 students attracts young men and women from across the country and around the globe who seek the knowledge and the skills to make a difference in our ever-changing world. Within a values and faith base, we offer you an array of perspectives and broad exposure to our truly global society. The University comprises the undergraduate college, the graduate school, and the theological seminary.
Mission and Vision
The University of Dubuque is a private university offering undergraduate, graduate, and theological seminary degrees, and other educational opportunities with the intention of educating and forming the whole person. The University is comprised of individuals from the region, our nation, and the world.
As a community, the University practices its Christian commitments by educating students, pursuing excellence in scholarship, challenging students to live lives of worth and purpose, and preparing students for service to the church and the world.
Therefore, the University of Dubuque is committed to:
A hospitable Christian environment which respects other faith traditions;
Relationships which encourage intellectual, spiritual, and moral development;
Excellence in academic inquiry and professional preparation;
A diverse and equitable community where Christian love is practiced;
Stewardship of all God’s human and natural resources;
Zeal for life-long learning and service.