Unique Vacations, Inc.
Overview
Unique Vacations, Inc. is seeking a forward-thinking Trade Events Specialist to join its Miami-based, in-house team. The role reports to the Trade Events Manager and works closely with the Sales Leadership team to carry out the organization’s special events programming mission and support long-term growth for the Sandals and Beaches Brand. Unique Vacations, Inc. is an affiliate of the worldwide representative for Sandals Resorts and Beaches Resorts. This position involves coordinating educational, marketing, and sales initiatives in-house and at live events, with responsibilities spanning planning, execution, and post-event activities. Apply through the career portal: http://www.uvcareers.com/. Job Responsibilities
Manage RSVP Event Builder program on the TA Portal. Prepare weekly reports for Sales leadership. Assist with planning and coordination of all sales events and travel advisor education programs, including: conventions, unveilings, conferences, TA Days, STAR Awards, SEA and B2B FAMs, golf events/tournaments, TA appreciation events, Lady Sandals, and all travel industry events under contract (e.g., ASTA, Great Bridal Expo) and partnerships/sponsorships. Assist with other projects as directed by the Sales Leadership Team. Identify operational challenges and work with property staff and clients to resolve or develop alternatives. Participate on-site at regional and/or national events; assist with agenda creation and printing. Book hotel reservations for staff and VIPs. Create and maintain speaker/sponsor status sheets and communications. Arrange catering and AV equipment needs for events. Send attendee communications (Save the Date, roles and responsibilities, policies, expectations, updates, schedules, attire). Track, manage, and reduce on-site costs while maintaining high levels of service for exhibitors/sponsors and attendees. Oversee communications and questions from registrants related to events. Create rooming lists and manage room blocks. Build and maintain relationships with meeting and event planners, the sales team, and resort operations. Report registration updates (names, type, revenue). Support events including setup, supervision of temporary staff, and post-event breakdown. Attend intra-/inter-departmental meetings as assigned; assist with site inspections/FAMs as required. Assist the Sales Leadership team with budgets and forecasts; inspect function space for appearance/maintenance and communicate needs. Disseminate event information to resorts, Sales, and Operations Departments in a timely manner. Produce event recaps and track costs; may cover for a BDM at weekend events with incentive. Other duties as assigned by the Sales Leadership Team. Qualifications and Competencies
Professional attitude with strong work ethic; excellent communication and time management skills. Proficiency with Microsoft Office (PowerPoint, Excel, Word); strong organizational skills and attention to detail. Creative problem-solver who can multi-task and manage multiple projects in a fast-paced environment. Critical thinking, resourcefulness, and high level of professionalism. Flexible hours including evenings, weekends, and holidays; ability to travel; team player; strong computer skills and internet navigation; proficient in email and spreadsheet manipulation; able to prepare documents with a word processor. Experience in event management and sales support preferred; travel industry experience a plus. Education: Bachelors degree preferred or equivalent experience in luxury hotels/resorts. Experience: 3-5 years in sales, marketing, and event management at a luxury property. Benefits
Health, Dental, Vision Employer-paid life insurance, short-term and long-term disability Sick days, vacation days, 9 holidays Tuition assistance, parental leave 401K plan with company match Additional perk: After 6 months of continuous employment, you may visit the represented resorts at a discounted rate. About Unique Vacations
Unique Vacations Inc. is an affiliate of the worldwide representative of Sandals and Beaches Resorts, exclusively providing marketing, public relations, advertising, promotions, and creative services to showcase the Luxury Included experience for 40 years and counting. Sandals Resorts features 18 Luxury Included resorts across the Caribbean; Beaches Resorts offers three locations in Jamaica and Turks & Caicos. We are headquartered in South Florida. Learn more at www.sandals.com and www.beaches.com. Seniority level
Entry level Employment type
Full-time Job function
Management and Manufacturing Industries
Advertising Services
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Unique Vacations, Inc. is seeking a forward-thinking Trade Events Specialist to join its Miami-based, in-house team. The role reports to the Trade Events Manager and works closely with the Sales Leadership team to carry out the organization’s special events programming mission and support long-term growth for the Sandals and Beaches Brand. Unique Vacations, Inc. is an affiliate of the worldwide representative for Sandals Resorts and Beaches Resorts. This position involves coordinating educational, marketing, and sales initiatives in-house and at live events, with responsibilities spanning planning, execution, and post-event activities. Apply through the career portal: http://www.uvcareers.com/. Job Responsibilities
Manage RSVP Event Builder program on the TA Portal. Prepare weekly reports for Sales leadership. Assist with planning and coordination of all sales events and travel advisor education programs, including: conventions, unveilings, conferences, TA Days, STAR Awards, SEA and B2B FAMs, golf events/tournaments, TA appreciation events, Lady Sandals, and all travel industry events under contract (e.g., ASTA, Great Bridal Expo) and partnerships/sponsorships. Assist with other projects as directed by the Sales Leadership Team. Identify operational challenges and work with property staff and clients to resolve or develop alternatives. Participate on-site at regional and/or national events; assist with agenda creation and printing. Book hotel reservations for staff and VIPs. Create and maintain speaker/sponsor status sheets and communications. Arrange catering and AV equipment needs for events. Send attendee communications (Save the Date, roles and responsibilities, policies, expectations, updates, schedules, attire). Track, manage, and reduce on-site costs while maintaining high levels of service for exhibitors/sponsors and attendees. Oversee communications and questions from registrants related to events. Create rooming lists and manage room blocks. Build and maintain relationships with meeting and event planners, the sales team, and resort operations. Report registration updates (names, type, revenue). Support events including setup, supervision of temporary staff, and post-event breakdown. Attend intra-/inter-departmental meetings as assigned; assist with site inspections/FAMs as required. Assist the Sales Leadership team with budgets and forecasts; inspect function space for appearance/maintenance and communicate needs. Disseminate event information to resorts, Sales, and Operations Departments in a timely manner. Produce event recaps and track costs; may cover for a BDM at weekend events with incentive. Other duties as assigned by the Sales Leadership Team. Qualifications and Competencies
Professional attitude with strong work ethic; excellent communication and time management skills. Proficiency with Microsoft Office (PowerPoint, Excel, Word); strong organizational skills and attention to detail. Creative problem-solver who can multi-task and manage multiple projects in a fast-paced environment. Critical thinking, resourcefulness, and high level of professionalism. Flexible hours including evenings, weekends, and holidays; ability to travel; team player; strong computer skills and internet navigation; proficient in email and spreadsheet manipulation; able to prepare documents with a word processor. Experience in event management and sales support preferred; travel industry experience a plus. Education: Bachelors degree preferred or equivalent experience in luxury hotels/resorts. Experience: 3-5 years in sales, marketing, and event management at a luxury property. Benefits
Health, Dental, Vision Employer-paid life insurance, short-term and long-term disability Sick days, vacation days, 9 holidays Tuition assistance, parental leave 401K plan with company match Additional perk: After 6 months of continuous employment, you may visit the represented resorts at a discounted rate. About Unique Vacations
Unique Vacations Inc. is an affiliate of the worldwide representative of Sandals and Beaches Resorts, exclusively providing marketing, public relations, advertising, promotions, and creative services to showcase the Luxury Included experience for 40 years and counting. Sandals Resorts features 18 Luxury Included resorts across the Caribbean; Beaches Resorts offers three locations in Jamaica and Turks & Caicos. We are headquartered in South Florida. Learn more at www.sandals.com and www.beaches.com. Seniority level
Entry level Employment type
Full-time Job function
Management and Manufacturing Industries
Advertising Services
#J-18808-Ljbffr