Hacienda La Puente Unified School District
Executive Director of Fiscal Services
Hacienda La Puente Unified School District, California, Missouri, United States, 65018
Overview
Under the supervision of the Associate Superintendent of Business Services, plans, organizes, manages, and participates in accounting, budget, payroll, and fiscal record management and reporting activities; directs and evaluates fiscal service personnel; and oversees highly technical and specialized accounting and financial functions. Current Opening
One 12-month/40 hours per week, full-time position. Salary placement will be on Range 46 of the Management Salary Schedule. Initial salary placement for new employees is customarily at step 1 ($182,247 per year) of this salary range. Application and Filing Information
This recruitment is open to the public. An eligibility list will be established to fill vacancies for one year. Please note that future vacancies may occur throughout the duration of an eligibility list and that the eligibility list can be used to fill vacancies at any time throughout the duration of the eligibility list. Pursuant to PC Rule 6.2.10, the eligibility list established for this recruitment may be used for another related classification at the same or lower salary. This position is designated as Senior Management in accordance with the Education Code. Complete Application Packet Must Include
Completed online application Completed Supplemental Questionnaire Proof of your highest obtained education Resume Three letters of recommendation Proof of valid California class "C" driver\'s license Proof of adequate insurance for a motor vehicle that meets or exceeds the California legal liability insurance requirement Online application, supplemental questionnaire, and proof of your highest obtained education MUST be submitted by the application filing deadline on May 12, 2025, by 11:59 pm. Supplemental Documents
Resume, three letters of recommendation, a copy of valid California class "C" driver\'s license, and proof of valid car insurance MUST be submitted by the final test part. To submit your supplemental documents, you may upload or attach the documents to your online application in the Attachments section. You may also fax your documents to Maria Murillo at (626) 333-7416. For inquiries regarding this position, you may contact the Personnel Commission via email at mamurillo@hlpusd.org or at (626) 933-3923. Responsibilities
Plans, schedules, audits, directs, and coordinates the preparation and maintenance of various accounting and financial records, including general and special ledgers for all District funds, student body funds, and special accounts. Plans, organizes, and directs the budget planning and preparation processes, including formulating budgetary formulas and preparing budget control guidelines and procedures. Monitors budgetary procedures and financial status of risk management programs and self-insurance funds, ensuring compliance with applicable state and federal laws; recommends procedural changes and insurance policy adjustments. Plans, organizes, and directs vendor payment procedures to ensure timely payment for products and services. Plans, organizes, and directs payroll management and reporting functions. Trains, directs, and evaluates the performance of fiscal service personnel, providing guidance and support. Plans, organizes, and develops improved accounting and financial record management, reporting systems, and procedures. Plans, organizes, directs, and coordinates the preparation of guidelines and procedures for posting or input into computer-assisted accounting and budget control programs. Monitors and audits accounting and financial record management and reporting functions to ensure adherence to established operational procedures and guidelines. Prepares budget revisions to offset deficit accounts. Prepares documentation and presents information to effectively communicate with school personnel, the executive cabinet, and the board. Performs highly technical and specialized accounting and financial record management and reporting functions. Counsels, advises, and assists school and District personnel on accounting and financial record management, reporting systems, and the procurement process for goods, materials, and supplies. Develops and reviews the preparation of annual budgets for District departments. Plans, organizes, directs, and coordinates the preparation of various management-related reports, including budget control, financial statements, revenue, investment, accounts payable and receivable, payroll, purchasing, and other computer-assisted reports and records. Plans, organizes, and directs procedures and guidelines for pursuing reimbursement claims for special education, special projects, and pupil transportation. Conducts highly technical financial and statistical research studies on the District\'s fiscal position and other budget planning and control matters. Plans, organizes, and coordinates internal audits, working closely with the District’s audit firm. Plans, organizes, and directs the forecasting and estimating of the District income and expenditures. Collaborates with District personnel on fiscal matters related to the implementation of the District’s capital facilities bond measure program. Performs other related duties as directed. Qualifications
Education : A Bachelor’s degree from an accredited college or university with a major in Business Administration, Education, Accounting, Finance, or a closely related field; a Master’s degree is preferred. Possession of a California Association of School Business Officials (CASBO) certificate and/or Certified Public Accountant (CPA) License is highly desirable. Experience : Six years of experience in finance or accounting work at a California K-12 school district, including four years of experience in a management or supervisory position involving budget monitoring, budget preparation, and personnel management. Special : Possession of a valid California Class C Driver\'s license; evidence of adequate insurance for a motor vehicle that meets or exceeds the California legal liability insurance requirement and continues to maintain insurability. Knowledge Of : Modern organization, management, and supervision techniques; principles, methods, and procedures of school district accounting, budget planning, fiscal record management, purchasing, and risk management; interpersonal skills; public speaking techniques; financial reporting preparation and presentation techniques; oral and written communication and presentation skills; audit and fiscal control procedures and techniques including internal control and audit principles; applicable laws, codes, regulations, and policies; English usage; data processing and computer systems for financial record keeping; Microsoft Excel, Word, and other software; problem-solving; SACS/CSAM procedures; audit guidelines; LACOE financial and HR systems; federal grants compliance and reporting; complex financial and statistical analysis; change process and consensus-building. Ability To : Administer, plan, coordinate, direct, and supervise complex fiscal services functions; interpret and apply statutes and regulations; read and explain rules and procedures; meet schedules; analyze work methods and staffing; lead in a team-oriented environment; train and supervise personnel; communicate effectively in writing and speaking; analyze financial data; establish and maintain cooperative relationships; develop and implement financial procedures and controls; exercise tact in sensitive issues; work independently.
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Under the supervision of the Associate Superintendent of Business Services, plans, organizes, manages, and participates in accounting, budget, payroll, and fiscal record management and reporting activities; directs and evaluates fiscal service personnel; and oversees highly technical and specialized accounting and financial functions. Current Opening
One 12-month/40 hours per week, full-time position. Salary placement will be on Range 46 of the Management Salary Schedule. Initial salary placement for new employees is customarily at step 1 ($182,247 per year) of this salary range. Application and Filing Information
This recruitment is open to the public. An eligibility list will be established to fill vacancies for one year. Please note that future vacancies may occur throughout the duration of an eligibility list and that the eligibility list can be used to fill vacancies at any time throughout the duration of the eligibility list. Pursuant to PC Rule 6.2.10, the eligibility list established for this recruitment may be used for another related classification at the same or lower salary. This position is designated as Senior Management in accordance with the Education Code. Complete Application Packet Must Include
Completed online application Completed Supplemental Questionnaire Proof of your highest obtained education Resume Three letters of recommendation Proof of valid California class "C" driver\'s license Proof of adequate insurance for a motor vehicle that meets or exceeds the California legal liability insurance requirement Online application, supplemental questionnaire, and proof of your highest obtained education MUST be submitted by the application filing deadline on May 12, 2025, by 11:59 pm. Supplemental Documents
Resume, three letters of recommendation, a copy of valid California class "C" driver\'s license, and proof of valid car insurance MUST be submitted by the final test part. To submit your supplemental documents, you may upload or attach the documents to your online application in the Attachments section. You may also fax your documents to Maria Murillo at (626) 333-7416. For inquiries regarding this position, you may contact the Personnel Commission via email at mamurillo@hlpusd.org or at (626) 933-3923. Responsibilities
Plans, schedules, audits, directs, and coordinates the preparation and maintenance of various accounting and financial records, including general and special ledgers for all District funds, student body funds, and special accounts. Plans, organizes, and directs the budget planning and preparation processes, including formulating budgetary formulas and preparing budget control guidelines and procedures. Monitors budgetary procedures and financial status of risk management programs and self-insurance funds, ensuring compliance with applicable state and federal laws; recommends procedural changes and insurance policy adjustments. Plans, organizes, and directs vendor payment procedures to ensure timely payment for products and services. Plans, organizes, and directs payroll management and reporting functions. Trains, directs, and evaluates the performance of fiscal service personnel, providing guidance and support. Plans, organizes, and develops improved accounting and financial record management, reporting systems, and procedures. Plans, organizes, directs, and coordinates the preparation of guidelines and procedures for posting or input into computer-assisted accounting and budget control programs. Monitors and audits accounting and financial record management and reporting functions to ensure adherence to established operational procedures and guidelines. Prepares budget revisions to offset deficit accounts. Prepares documentation and presents information to effectively communicate with school personnel, the executive cabinet, and the board. Performs highly technical and specialized accounting and financial record management and reporting functions. Counsels, advises, and assists school and District personnel on accounting and financial record management, reporting systems, and the procurement process for goods, materials, and supplies. Develops and reviews the preparation of annual budgets for District departments. Plans, organizes, directs, and coordinates the preparation of various management-related reports, including budget control, financial statements, revenue, investment, accounts payable and receivable, payroll, purchasing, and other computer-assisted reports and records. Plans, organizes, and directs procedures and guidelines for pursuing reimbursement claims for special education, special projects, and pupil transportation. Conducts highly technical financial and statistical research studies on the District\'s fiscal position and other budget planning and control matters. Plans, organizes, and coordinates internal audits, working closely with the District’s audit firm. Plans, organizes, and directs the forecasting and estimating of the District income and expenditures. Collaborates with District personnel on fiscal matters related to the implementation of the District’s capital facilities bond measure program. Performs other related duties as directed. Qualifications
Education : A Bachelor’s degree from an accredited college or university with a major in Business Administration, Education, Accounting, Finance, or a closely related field; a Master’s degree is preferred. Possession of a California Association of School Business Officials (CASBO) certificate and/or Certified Public Accountant (CPA) License is highly desirable. Experience : Six years of experience in finance or accounting work at a California K-12 school district, including four years of experience in a management or supervisory position involving budget monitoring, budget preparation, and personnel management. Special : Possession of a valid California Class C Driver\'s license; evidence of adequate insurance for a motor vehicle that meets or exceeds the California legal liability insurance requirement and continues to maintain insurability. Knowledge Of : Modern organization, management, and supervision techniques; principles, methods, and procedures of school district accounting, budget planning, fiscal record management, purchasing, and risk management; interpersonal skills; public speaking techniques; financial reporting preparation and presentation techniques; oral and written communication and presentation skills; audit and fiscal control procedures and techniques including internal control and audit principles; applicable laws, codes, regulations, and policies; English usage; data processing and computer systems for financial record keeping; Microsoft Excel, Word, and other software; problem-solving; SACS/CSAM procedures; audit guidelines; LACOE financial and HR systems; federal grants compliance and reporting; complex financial and statistical analysis; change process and consensus-building. Ability To : Administer, plan, coordinate, direct, and supervise complex fiscal services functions; interpret and apply statutes and regulations; read and explain rules and procedures; meet schedules; analyze work methods and staffing; lead in a team-oriented environment; train and supervise personnel; communicate effectively in writing and speaking; analyze financial data; establish and maintain cooperative relationships; develop and implement financial procedures and controls; exercise tact in sensitive issues; work independently.
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