Florida International University - Board of Trustees
2025-2026 Law Dean Admin and Faculty, Student Office Associate
Florida International University - Board of Trustees, Miami, Florida, us, 33222
Job Summary
The College of Law is currently seeking a student to join their team of professionals. Duties to include: Staffs the front desk of the Dean's Suite; answers and directs calls and greets visitors Assists Office Manager/Dean's Assistant with copies, scans, faxes, and creation of Word, Excel and PowerPoint files Maintains the appearance of the Dean's conference room in a neat and organized manner; checks each morning and after each meeting conducted in the room Assists with Canvas activities such as uploading documents, assignments and creating quizzes, as needed Assists with scheduling Zoom meetings as needed Maintains inventory of office supplies and organization of supply closets Creates requisitions under supervision of Office Manager and orders office supplies through myFIUmarket Fills all printer drawers with paper in the morning and after lunch, ensuring copier drawers are full at all times Assist Registrar Office with miscellaneous tasks Makes deliveries of urgent nature for Registrar and HR Offices Assists with general events logistics and various tasks, such as set up, preparation of programs, and printing certificates Assists with staffing events as needed Reconciles/scans credit card receipts as assigned and supervised by Office Manager Initiates work orders from Facilities and Toshiba (copier) as needed Provides research information for administrators for specific projects as needed Other miscellaneous duties as needed Job Category
Federal Work Study Desired Qualifications
Two years experience providing clerical support Intermediate experience with Microsoft Office Suite Research and data collection skills Ability to apply judgment and see projects through to completion Ability to communicate effectively Ability to maintain confidentiality Knowledge of PC operations and software Ability to maintain pleasant working relationships and work well in a team environment Who May Apply
Students enrolled at FIU, who have been awarded Federal Work Study (FWS) as part of their Financial Aid Award package. Student must be enrolled with a minimum of six (6) credit hours in a course of study leading to a degree or a Financial Aid eligible certificate, during Fall, Spring, and Summer semesters. Upon credits decreasing, award being canceled, or graduating, FWS employment must end. Work Schedule
Hours will vary based on class schedule and needs of the department. Advertised Salary
$13.00/Hour Pre-Employment Requirements
Criminal Background Check; This student appointment may be subjected to a pre-employment background check. Student Background Checks
Background check and fingerprinting is required if the job includes any of the following: Working directly with and/or residing with minors and/or vulnerable persons; Working in K-12 schools; Handling/managing cash, cash transactions, gift cards, etc.; Information technology (IT) related functions; Driving on behalf of the university; Those working in the Athletics Department who travel with students; Working within museums; Those working in the Office of Financial Aid, One Stop, or Office of the Registrar; Special trust, responsibility, and sensitive location; Working in centers of health and/or counseling care. How To Apply
Prospective Employee If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications". In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume. *This posting will close at 12:00 am of the close date. Current Employee As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications". In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format. *This posting will close at 12:00 am of the close date. Disclosures
Clery Notice:
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, FIU provides information on crime statistics, crime prevention, law enforcement, crime reporting, and related issues. The FIU Annual Security report is available online at https://police.fiu.edu/download/annual-security-fire-safety-report/. Pay Transparency: Florida International University will not discharge or discriminate against employees or applicants for inquiring about pay. FIU is an Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. For nondiscrimination inquiries, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or ocrca@fiu.edu.
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The College of Law is currently seeking a student to join their team of professionals. Duties to include: Staffs the front desk of the Dean's Suite; answers and directs calls and greets visitors Assists Office Manager/Dean's Assistant with copies, scans, faxes, and creation of Word, Excel and PowerPoint files Maintains the appearance of the Dean's conference room in a neat and organized manner; checks each morning and after each meeting conducted in the room Assists with Canvas activities such as uploading documents, assignments and creating quizzes, as needed Assists with scheduling Zoom meetings as needed Maintains inventory of office supplies and organization of supply closets Creates requisitions under supervision of Office Manager and orders office supplies through myFIUmarket Fills all printer drawers with paper in the morning and after lunch, ensuring copier drawers are full at all times Assist Registrar Office with miscellaneous tasks Makes deliveries of urgent nature for Registrar and HR Offices Assists with general events logistics and various tasks, such as set up, preparation of programs, and printing certificates Assists with staffing events as needed Reconciles/scans credit card receipts as assigned and supervised by Office Manager Initiates work orders from Facilities and Toshiba (copier) as needed Provides research information for administrators for specific projects as needed Other miscellaneous duties as needed Job Category
Federal Work Study Desired Qualifications
Two years experience providing clerical support Intermediate experience with Microsoft Office Suite Research and data collection skills Ability to apply judgment and see projects through to completion Ability to communicate effectively Ability to maintain confidentiality Knowledge of PC operations and software Ability to maintain pleasant working relationships and work well in a team environment Who May Apply
Students enrolled at FIU, who have been awarded Federal Work Study (FWS) as part of their Financial Aid Award package. Student must be enrolled with a minimum of six (6) credit hours in a course of study leading to a degree or a Financial Aid eligible certificate, during Fall, Spring, and Summer semesters. Upon credits decreasing, award being canceled, or graduating, FWS employment must end. Work Schedule
Hours will vary based on class schedule and needs of the department. Advertised Salary
$13.00/Hour Pre-Employment Requirements
Criminal Background Check; This student appointment may be subjected to a pre-employment background check. Student Background Checks
Background check and fingerprinting is required if the job includes any of the following: Working directly with and/or residing with minors and/or vulnerable persons; Working in K-12 schools; Handling/managing cash, cash transactions, gift cards, etc.; Information technology (IT) related functions; Driving on behalf of the university; Those working in the Athletics Department who travel with students; Working within museums; Those working in the Office of Financial Aid, One Stop, or Office of the Registrar; Special trust, responsibility, and sensitive location; Working in centers of health and/or counseling care. How To Apply
Prospective Employee If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications". In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume. *This posting will close at 12:00 am of the close date. Current Employee As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications". In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format. *This posting will close at 12:00 am of the close date. Disclosures
Clery Notice:
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, FIU provides information on crime statistics, crime prevention, law enforcement, crime reporting, and related issues. The FIU Annual Security report is available online at https://police.fiu.edu/download/annual-security-fire-safety-report/. Pay Transparency: Florida International University will not discharge or discriminate against employees or applicants for inquiring about pay. FIU is an Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. For nondiscrimination inquiries, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or ocrca@fiu.edu.
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