The Mom Project
Overview
The Executive Assistant supports the organization’s leadership with a primary focus on the CEO’s needs, including managing schedules, meetings, travel, and all technology and systems that ensure the smooth flow of the organization. This is a Senior Executive Assistant (Full-time) role based in Washington, DC – Penn Quarter, with a hybrid work setup. Responsibilities
Manages CEO calendar, scheduling, meetings, travel, expense management and administrative duties as assigned for leadership Maintains travel documentation and expense reports Interfaces with outside organizations including CEOs, elected officials, donors and the media Develops and executes written communications and correspondence with partners, colleagues and team Ability to carefully edit and proofread Manage and input information into databases, spreadsheets and documents Provide standard office operations support (mail, deposits, copies, etc) Supports events including organizing materials, managing print production, creating and monitoring invitations and emails, and tracking and summarizing all related data in addition to on-site event support Responds to requests for information Assists with organizational operations as needed; supports team efforts Key attributes
Detail-oriented with the ability to manage multiple administrative duties with accuracy and excellence Excellent written and oral communication skills, with the ability to analyze and synthesize information concisely Highly proficient with technology and various programs including Microsoft Office (Outlook, Word, Excel, PowerPoint), Google Suite, Salesforce, Slack & Asana Excellent time management skills, with an ability to take the initiative, work independently, and meet multiple deadlines in a fast-paced work environment Experience communicating with high-level staff including C-level personnel Must exhibit professional discretion Qualifications
At least two years professional experience in a similar position with exceptional references Strong proofreading and editing skills Attention to detail and ability to juggle multiple responsibilities without constant supervision Excellent interpersonal skills; ability to work collaboratively with staff, other organizations, and the public Familiarity with public policy, government and technology. Being passionate about education transformation a plus. Compensation & Benefits
Salary Range - Commensurate with experience, $90,000-$120,000 Medical, Dental, and Vision Insurance Paid Holiday, Sick, and Vacation time We are an equal opportunity employer, especially committed to equal opportunity for all in education and life and fostering diversity in our workplaces. All applicants are encouraged to apply!
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The Executive Assistant supports the organization’s leadership with a primary focus on the CEO’s needs, including managing schedules, meetings, travel, and all technology and systems that ensure the smooth flow of the organization. This is a Senior Executive Assistant (Full-time) role based in Washington, DC – Penn Quarter, with a hybrid work setup. Responsibilities
Manages CEO calendar, scheduling, meetings, travel, expense management and administrative duties as assigned for leadership Maintains travel documentation and expense reports Interfaces with outside organizations including CEOs, elected officials, donors and the media Develops and executes written communications and correspondence with partners, colleagues and team Ability to carefully edit and proofread Manage and input information into databases, spreadsheets and documents Provide standard office operations support (mail, deposits, copies, etc) Supports events including organizing materials, managing print production, creating and monitoring invitations and emails, and tracking and summarizing all related data in addition to on-site event support Responds to requests for information Assists with organizational operations as needed; supports team efforts Key attributes
Detail-oriented with the ability to manage multiple administrative duties with accuracy and excellence Excellent written and oral communication skills, with the ability to analyze and synthesize information concisely Highly proficient with technology and various programs including Microsoft Office (Outlook, Word, Excel, PowerPoint), Google Suite, Salesforce, Slack & Asana Excellent time management skills, with an ability to take the initiative, work independently, and meet multiple deadlines in a fast-paced work environment Experience communicating with high-level staff including C-level personnel Must exhibit professional discretion Qualifications
At least two years professional experience in a similar position with exceptional references Strong proofreading and editing skills Attention to detail and ability to juggle multiple responsibilities without constant supervision Excellent interpersonal skills; ability to work collaboratively with staff, other organizations, and the public Familiarity with public policy, government and technology. Being passionate about education transformation a plus. Compensation & Benefits
Salary Range - Commensurate with experience, $90,000-$120,000 Medical, Dental, and Vision Insurance Paid Holiday, Sick, and Vacation time We are an equal opportunity employer, especially committed to equal opportunity for all in education and life and fostering diversity in our workplaces. All applicants are encouraged to apply!
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