Senior Executive Assistant Job at The Mom Project in Washington

Overview

The Executive Assistant supports the organization’s leadership with a primary focus on the CEO’s needs, including managing schedules, meetings, travel, and all technology and systems that ensure the smooth flow of the organization. This is a Senior Executive Assistant (Full-time) role based in Washington, DC – Penn Quarter, with a hybrid work setup.

Responsibilities

• Manages CEO calendar, scheduling, meetings, travel, expense management and administrative duties as assigned for leadership
• Maintains travel documentation and expense reports
• Interfaces with outside organizations including CEOs, elected officials, donors and the media
• Develops and executes written communications and correspondence with partners, colleagues and team
• Ability to carefully edit and proofread
• Manage and input information into databases, spreadsheets and documents
• Provide standard office operations support (mail, deposits, copies, etc)
• Supports events including organizing materials, managing print production, creating and monitoring invitations and emails, and tracking and summarizing all related data in addition to on-site event support
• Responds to requests for information
• Assists with organizational operations as needed; supports team efforts

Key attributes

• Detail-oriented with the ability to manage multiple administrative duties with accuracy and excellence
• Excellent written and oral communication skills, with the ability to analyze and synthesize information concisely
• Highly proficient with technology and various programs including Microsoft Office (Outlook, Word, Excel, PowerPoint), Google Suite, Salesforce, Slack & Asana
• Excellent time management skills, with an ability to take the initiative, work independently, and meet multiple deadlines in a fast-paced work environment
• Experience communicating with high-level staff including C-level personnel
• Must exhibit professional discretion

Qualifications

• At least two years professional experience in a similar position with exceptional references
• Strong proofreading and editing skills
• Attention to detail and ability to juggle multiple responsibilities without constant supervision
• Excellent interpersonal skills; ability to work collaboratively with staff, other organizations, and the public
• Familiarity with public policy, government and technology. Being passionate about education transformation a plus.

Compensation & Benefits

• Salary Range - Commensurate with experience, $90,000-$120,000
• Medical, Dental, and Vision Insurance
• Paid Holiday, Sick, and Vacation time

We are an equal opportunity employer, especially committed to equal opportunity for all in education and life and fostering diversity in our workplaces. All applicants are encouraged to apply!