LegalOn Technologies
Executive Assistant to the CEO
LegalOn Technologies, San Francisco, California, United States, 94199
Role Overview
We’re looking for a highly organized and proactive Executive Assistant (EA) to the CEO who thrives in a fast-moving SaaS environment. This role is the CEO’s right hand — ensuring their time, attention, and priorities are maximized. You will manage scheduling, coordinate critical meetings and offsites, prepare materials, and drive follow-through on commitments. The ideal candidate is detail-oriented, resourceful, and comfortable working with executives, customers, and cross-functional teams at all levels. This is not just an administrative role — it’s a force-multiplier position for the CEO and the executive team, ensuring that the most important work gets done. Responsibilities
Priority 1 – Mission Critical Meeting Hygiene & Follow-Through:
Capture minutes and action items in critical meetings; proactively ensure follow-through on decisions and commitments. Customer Engagement Support:
Manage logistics for CEO customer/partner meetings, including briefing materials, scheduling, and follow-ups. Offsites & Town Halls:
Plan and run logistics for CEO-led and company-wide events (executive offsites, town halls) ensuring flawless execution. Planning & Review Meeting Coordination:
Schedule and prepare planning and review meetings across areas including product and marketing, ensuring the CEO has the right information at the right time. Calendar & Time Management:
Own calendar orchestration, protect focus blocks, and manage competing priorities. Priority 2 – High Value Information & Document Management : Ensure document hygiene, permissions, and versioning for all CEO-related materials; assemble readout and briefing packs. Inbox & Correspondence : Triage the CEO’s inbox; draft and polish correspondence to customers, partners, and internal leaders. Recruiting & Onboarding Support : Coordinate scheduling for executive candidates; support onboarding logistics for new executives. Cross-Functional Coordination
: Manage thank-you notes, gift logistics, and sensitive information handling (NDAs, confidential files). Execution Partner: Support preparation of pre-reads and packets for reviews; assist in organizing the CEO’s daily “run-of-day” briefing when needed. Qualifications
Experience:
5–8+ years as an EA supporting a C-level executive, ideally in a SaaS or technology company. Skills
Exceptional organizational and multitasking skills under pressure. Strong written and verbal communication skills; polished executive presence. Proven ability to capture and track commitments, ensuring accountability across multiple stakeholders. Adept with productivity tools (GenAI, Google Workspace, Slack, Zoom, Notion, etc.). Attributes
Discreet, trustworthy, and comfortable handling sensitive information. Proactive problem solver with excellent judgment. Adaptable and calm in high-change, high-growth environments. Success in This Role Looks Like
The CEO’s time is consistently spent on the
highest-value priorities . Meetings and offsites are productive, well-prepared, and lead to measurable outcomes. Customer interactions are seamless, professional, and deepen relationships. Action items are never lost; follow-through happens reliably. The CEO has the headspace to focus on strategy and leadership, thanks to your executional excellence. What We Offer
Flexible work arrangements: for applicants in the Bay Area we offer a hybrid work model with an office in the heart of San Francisco. For others, we embrace a remote working environment. Competitive compensation and stock options. Robust benefits: comprehensive health, dental, and vision insurance, generous PTO, plus a 401K plan Miscellaneous
Full-time position Remote working conditions depending on location. (San Francisco) Full flex working environment Role may require travel, weekend, and evening coverage for events Compensation may vary depending on relevant experience, skills, geographic location, and business needs. In addition to base pay, LegalOn offers equity, healthcare benefits and paid time off.
#J-18808-Ljbffr
We’re looking for a highly organized and proactive Executive Assistant (EA) to the CEO who thrives in a fast-moving SaaS environment. This role is the CEO’s right hand — ensuring their time, attention, and priorities are maximized. You will manage scheduling, coordinate critical meetings and offsites, prepare materials, and drive follow-through on commitments. The ideal candidate is detail-oriented, resourceful, and comfortable working with executives, customers, and cross-functional teams at all levels. This is not just an administrative role — it’s a force-multiplier position for the CEO and the executive team, ensuring that the most important work gets done. Responsibilities
Priority 1 – Mission Critical Meeting Hygiene & Follow-Through:
Capture minutes and action items in critical meetings; proactively ensure follow-through on decisions and commitments. Customer Engagement Support:
Manage logistics for CEO customer/partner meetings, including briefing materials, scheduling, and follow-ups. Offsites & Town Halls:
Plan and run logistics for CEO-led and company-wide events (executive offsites, town halls) ensuring flawless execution. Planning & Review Meeting Coordination:
Schedule and prepare planning and review meetings across areas including product and marketing, ensuring the CEO has the right information at the right time. Calendar & Time Management:
Own calendar orchestration, protect focus blocks, and manage competing priorities. Priority 2 – High Value Information & Document Management : Ensure document hygiene, permissions, and versioning for all CEO-related materials; assemble readout and briefing packs. Inbox & Correspondence : Triage the CEO’s inbox; draft and polish correspondence to customers, partners, and internal leaders. Recruiting & Onboarding Support : Coordinate scheduling for executive candidates; support onboarding logistics for new executives. Cross-Functional Coordination
: Manage thank-you notes, gift logistics, and sensitive information handling (NDAs, confidential files). Execution Partner: Support preparation of pre-reads and packets for reviews; assist in organizing the CEO’s daily “run-of-day” briefing when needed. Qualifications
Experience:
5–8+ years as an EA supporting a C-level executive, ideally in a SaaS or technology company. Skills
Exceptional organizational and multitasking skills under pressure. Strong written and verbal communication skills; polished executive presence. Proven ability to capture and track commitments, ensuring accountability across multiple stakeholders. Adept with productivity tools (GenAI, Google Workspace, Slack, Zoom, Notion, etc.). Attributes
Discreet, trustworthy, and comfortable handling sensitive information. Proactive problem solver with excellent judgment. Adaptable and calm in high-change, high-growth environments. Success in This Role Looks Like
The CEO’s time is consistently spent on the
highest-value priorities . Meetings and offsites are productive, well-prepared, and lead to measurable outcomes. Customer interactions are seamless, professional, and deepen relationships. Action items are never lost; follow-through happens reliably. The CEO has the headspace to focus on strategy and leadership, thanks to your executional excellence. What We Offer
Flexible work arrangements: for applicants in the Bay Area we offer a hybrid work model with an office in the heart of San Francisco. For others, we embrace a remote working environment. Competitive compensation and stock options. Robust benefits: comprehensive health, dental, and vision insurance, generous PTO, plus a 401K plan Miscellaneous
Full-time position Remote working conditions depending on location. (San Francisco) Full flex working environment Role may require travel, weekend, and evening coverage for events Compensation may vary depending on relevant experience, skills, geographic location, and business needs. In addition to base pay, LegalOn offers equity, healthcare benefits and paid time off.
#J-18808-Ljbffr