The Henry M. Jackson Foundation for the Advancement of Military Medicine
Subcontracts Administrator II
The Henry M. Jackson Foundation for the Advancement of Military Medicine, Bethesda, Maryland, us, 20811
Overview
Join the HJF Team!
HJF is seeking a
Subcontracts Administrator II
to provide procurement and sub-agreement administration in support of grants, cooperative agreements and internal purchases. This role serves as the liaison between Principal Investigator/Program Manager, sub-recipients and subcontractors. This is the second of 4 levels in the Subcontracts Administrator hierarchy. The incumbent will report to the Manager of Research and Innovation Management (RAIM) and should have working knowledge of drafting and negotiating subcontract agreements. Judgement, initiative, and resourcefulness are required in making decisions in all areas of the job. This position will be in support of the Defense POW/MIA Accounting Agency (DPAA) located at HJF Home office in Bethesda, MD. HJF provides scientific, technical and programmatic support services to DPAA. The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing, and supporting scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. Responsibilities
Drafts and negotiates Subcontracts, Subawards, Purchase Orders, Purchase Agreements, and modifications in compliance with Government Regulations and HJF policies and procedures. Maintains organized, well-documented audit-ready and compliant electronic files, including entry into Government reporting systems, e.g., FFATA Subaward Tracking System. Monitors subcontractor performance, including progress, invoices, and subcontract deliverables through closeout of subawards/subcontracts. Performs price/cost analysis; maintains documentation in accordance with Foundation policies and procedures and federal regulations. Drafts and issues Requests for Proposals (RFPs) and Requests for Quotations (RFQs) as necessary to obtain competition to ensure that Federal requirements are met. Reviews, edits and/or assists Program Managers and Principal Investigators with drafting Statements of Work. Works with Program Managers and Principal Investigators to identify, solicit and evaluate contractors and sub-recipients in support of Grants and Cooperative Agreements. May include budgetary responsibility to include plan/forecast, prepare, approve, and monitor. Budget amount noted: $500,000. Other duties as assigned or directed by the supervisor, including attendance at required training for the role. Qualifications
Education and Experience
Bachelor’s Degree is required. Minimum of 3-5 years of experience required. Required Knowledge, Skills And Abilities
Working knowledge of subcontracts, subawards and purchasing from inception through closeout. Working knowledge of the Uniform Guidance (UG) and Federal Acquisition Regulations (FAR). Ability to manage multitask simultaneously, to meet deadlines, and interact well with team members and customers. Knowledge of Microsoft Office. Must have working knowledge of drafting and negotiating subcontract agreements. Judgment, initiative, and resourcefulness are required in making decisions in all areas of the job. Work Environment
Hybrid work environment in an office setting. Compensation and Benefits
The annual salary range for this position is $64,200 - $95,000. Actual salary will be determined based on experience, education, etc. HJF offers a comprehensive suite of benefits focused on health and well-being, including medical, dental, vision, health savings, retirement plans, and more. Other
Employment with HJF is contingent upon successful completion of a background check, which may include verification of references, previous employment, education and credentials, a criminal background check, and a DMV check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require prior approval of the Chief Human Resources Officer (CHRO). Equal Opportunity Employer/Protected Veterans/Individuals With Disabilities The contractor will not discriminate against employees or applicants for inquiring about, discussing, or disclosing pay, or the pay of other employees or applicants. However, employees who have access to compensation information as part of their job functions may not disclose it to individuals who do not have access, except as permitted by law or company policy. 41 CFR 60-1.35
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Join the HJF Team!
HJF is seeking a
Subcontracts Administrator II
to provide procurement and sub-agreement administration in support of grants, cooperative agreements and internal purchases. This role serves as the liaison between Principal Investigator/Program Manager, sub-recipients and subcontractors. This is the second of 4 levels in the Subcontracts Administrator hierarchy. The incumbent will report to the Manager of Research and Innovation Management (RAIM) and should have working knowledge of drafting and negotiating subcontract agreements. Judgement, initiative, and resourcefulness are required in making decisions in all areas of the job. This position will be in support of the Defense POW/MIA Accounting Agency (DPAA) located at HJF Home office in Bethesda, MD. HJF provides scientific, technical and programmatic support services to DPAA. The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing, and supporting scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. Responsibilities
Drafts and negotiates Subcontracts, Subawards, Purchase Orders, Purchase Agreements, and modifications in compliance with Government Regulations and HJF policies and procedures. Maintains organized, well-documented audit-ready and compliant electronic files, including entry into Government reporting systems, e.g., FFATA Subaward Tracking System. Monitors subcontractor performance, including progress, invoices, and subcontract deliverables through closeout of subawards/subcontracts. Performs price/cost analysis; maintains documentation in accordance with Foundation policies and procedures and federal regulations. Drafts and issues Requests for Proposals (RFPs) and Requests for Quotations (RFQs) as necessary to obtain competition to ensure that Federal requirements are met. Reviews, edits and/or assists Program Managers and Principal Investigators with drafting Statements of Work. Works with Program Managers and Principal Investigators to identify, solicit and evaluate contractors and sub-recipients in support of Grants and Cooperative Agreements. May include budgetary responsibility to include plan/forecast, prepare, approve, and monitor. Budget amount noted: $500,000. Other duties as assigned or directed by the supervisor, including attendance at required training for the role. Qualifications
Education and Experience
Bachelor’s Degree is required. Minimum of 3-5 years of experience required. Required Knowledge, Skills And Abilities
Working knowledge of subcontracts, subawards and purchasing from inception through closeout. Working knowledge of the Uniform Guidance (UG) and Federal Acquisition Regulations (FAR). Ability to manage multitask simultaneously, to meet deadlines, and interact well with team members and customers. Knowledge of Microsoft Office. Must have working knowledge of drafting and negotiating subcontract agreements. Judgment, initiative, and resourcefulness are required in making decisions in all areas of the job. Work Environment
Hybrid work environment in an office setting. Compensation and Benefits
The annual salary range for this position is $64,200 - $95,000. Actual salary will be determined based on experience, education, etc. HJF offers a comprehensive suite of benefits focused on health and well-being, including medical, dental, vision, health savings, retirement plans, and more. Other
Employment with HJF is contingent upon successful completion of a background check, which may include verification of references, previous employment, education and credentials, a criminal background check, and a DMV check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require prior approval of the Chief Human Resources Officer (CHRO). Equal Opportunity Employer/Protected Veterans/Individuals With Disabilities The contractor will not discriminate against employees or applicants for inquiring about, discussing, or disclosing pay, or the pay of other employees or applicants. However, employees who have access to compensation information as part of their job functions may not disclose it to individuals who do not have access, except as permitted by law or company policy. 41 CFR 60-1.35
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