Avid Core
Overview
Avid Core is seeking an Communications Assistant with strong attention to detail and administrative experience to support a federal government client in Washington D.C. This onsite position is at the Avid Core office or client site in Washington, DC with the option for telework. Salary :
$45,000-$55,000 To Apply: Submit resumes and cover letters through this posting. Responsibilities
Plan, coordinate, and execute mass mailing for real estate and environmental planning efforts for large infrastructure projects Maintain and update mailing lists and databases, ensuring accuracy of contact information and compliance Track and maintain certified mailings Prepare bulk mailings including stuffing envelopes, applying postage, and coordinating with federal agency mail service Design and format stakeholder letters using office Microsoft Office Conduct mail merges Track mailings and maintain records of delivery rates, returns, and responses Coordinate with agency vendors for printing services, bulk postage rates, and mailing equipment maintenance Attend stakeholder meetings, draft after action reports, and track action items as needed Schedule appointments, meetings, and conference rooms Prepare correspondence, reports, and presentations using Microsoft Office Suite Maintain filing systems, both physical and electronic, ensuring documents are organized and easily accessible Coordinate travel arrangements including flights, hotels, and ground transportation Assist with meeting preparation including room setup, materials preparation, and catering coordination Support communications and outreach efforts including the development of presentations, talking points, and key messages Create and maintain spreadsheets for tracking various administrative metrics Archive documents and records according to agency records management policies Other duties as assigned Qualifications / Skills
One (1)+ year of administrative, executive assistant, or program assistant experience supporting the federal government Strong ability to manage multiple tasks Proficiency with the full Microsoft suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint) Exceptional editing and data analysis skills to ensure deliverables submitted to the client for final approval are error-free Experience with WebEx, Zoom, and other virtual meeting platforms Experience with mass mailing desired Strong written and verbal communication skills Excellent organizational and time management abilities Ability to obtain a public trust security clearance Were looking for someone who is : Interested in working with federal law enforcement Able to manage multiple high-priority tasks Capable of working independently and collaboratively in a deadline-driven environment Able to manage and follow up on deadlines, as well as to identify and recommend solutions and next steps Fun and energetic Education
Associate degree Benefits
Comprehensive employer paid health insurance for employee Vision, dental and short-term and long-term disability 401K with employer match (after six months of employment) Federal and non-federal paid holidays Flexible paid time off policy Generous bonus program based on firm and individual performance An opportunity to learn and grow in a supportive environment with a fun team Location
This is an onsite position with the option for telework. The candidate must be able to commute to the client location to the Avid Core office or client site in Washington D.C. Up to 25% of travel may be required. Candidates will be provided with a computer, however, must have steady internet connection and a phone for telework. Accommodations
Avid Core is committed to the full inclusion of all qualified individuals. As part of this commitment, we provide reasonable accommodations as needed. Contact careers@avid-core.com to request an accommodation to participate in the job application and / or interview process. Avid Core is an award-winning small woman-owned business headquartered in Northern Virginia with employees throughout the Washington D.C. metro area. We provide effective professional services and communications support to public and private sector clients. Avid Core is an equal opportunity employer and operates a drug-free workplace.
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Avid Core is seeking an Communications Assistant with strong attention to detail and administrative experience to support a federal government client in Washington D.C. This onsite position is at the Avid Core office or client site in Washington, DC with the option for telework. Salary :
$45,000-$55,000 To Apply: Submit resumes and cover letters through this posting. Responsibilities
Plan, coordinate, and execute mass mailing for real estate and environmental planning efforts for large infrastructure projects Maintain and update mailing lists and databases, ensuring accuracy of contact information and compliance Track and maintain certified mailings Prepare bulk mailings including stuffing envelopes, applying postage, and coordinating with federal agency mail service Design and format stakeholder letters using office Microsoft Office Conduct mail merges Track mailings and maintain records of delivery rates, returns, and responses Coordinate with agency vendors for printing services, bulk postage rates, and mailing equipment maintenance Attend stakeholder meetings, draft after action reports, and track action items as needed Schedule appointments, meetings, and conference rooms Prepare correspondence, reports, and presentations using Microsoft Office Suite Maintain filing systems, both physical and electronic, ensuring documents are organized and easily accessible Coordinate travel arrangements including flights, hotels, and ground transportation Assist with meeting preparation including room setup, materials preparation, and catering coordination Support communications and outreach efforts including the development of presentations, talking points, and key messages Create and maintain spreadsheets for tracking various administrative metrics Archive documents and records according to agency records management policies Other duties as assigned Qualifications / Skills
One (1)+ year of administrative, executive assistant, or program assistant experience supporting the federal government Strong ability to manage multiple tasks Proficiency with the full Microsoft suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint) Exceptional editing and data analysis skills to ensure deliverables submitted to the client for final approval are error-free Experience with WebEx, Zoom, and other virtual meeting platforms Experience with mass mailing desired Strong written and verbal communication skills Excellent organizational and time management abilities Ability to obtain a public trust security clearance Were looking for someone who is : Interested in working with federal law enforcement Able to manage multiple high-priority tasks Capable of working independently and collaboratively in a deadline-driven environment Able to manage and follow up on deadlines, as well as to identify and recommend solutions and next steps Fun and energetic Education
Associate degree Benefits
Comprehensive employer paid health insurance for employee Vision, dental and short-term and long-term disability 401K with employer match (after six months of employment) Federal and non-federal paid holidays Flexible paid time off policy Generous bonus program based on firm and individual performance An opportunity to learn and grow in a supportive environment with a fun team Location
This is an onsite position with the option for telework. The candidate must be able to commute to the client location to the Avid Core office or client site in Washington D.C. Up to 25% of travel may be required. Candidates will be provided with a computer, however, must have steady internet connection and a phone for telework. Accommodations
Avid Core is committed to the full inclusion of all qualified individuals. As part of this commitment, we provide reasonable accommodations as needed. Contact careers@avid-core.com to request an accommodation to participate in the job application and / or interview process. Avid Core is an award-winning small woman-owned business headquartered in Northern Virginia with employees throughout the Washington D.C. metro area. We provide effective professional services and communications support to public and private sector clients. Avid Core is an equal opportunity employer and operates a drug-free workplace.
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