American Iron and Steel Institute
Director, Meetings and Administration
American Iron and Steel Institute, Washington, District of Columbia, us, 20022
Vice President, Membership & Administration at American Iron and Steel Institute
The American Iron and Steel Institute is seeking a
Director, Meetings & Administration
to join our team. Reporting to the CEO, the Director, Meetings & Administration oversees the execution of the AISI’s annual General Meeting, its Board meetings, and other AISI committee meetings. They are also responsible for the administrative operations of the Institute, including IT, facilities management, and office administration.
Primary Job Responsibilities Meetings and Events
Overall responsibility for management of AISI’s annual General Meeting Planning, management, and execution of the Institute’s Annual Meeting – working
with outsourced meeting planner
and several staff members from public policy, executive office, communications and administration to deliver a prestigious, well-attended, highly valued event for AISI members that conveys AISI messaging, its brand and importance as a voice of the U.S. steel industry for issues that are central to the future of the industry and manufacturing competitiveness
Management of the Awards program for the annual General Meeting
Development of the Run of Show and coordination with meeting speakers, including high-level/profile government officials, business leaders, etc.
Marketing the General Meeting, including promotion of sponsorships.
Management of Cvent registration and App for the event
Planning and execution of three high-level Board meetings (one of which is held during the annual General Meeting).
Chief of Staff for the Board meetings, working directly with the CEO.
Respond to executive-level questions related to the Board meeting.
Supervise administrative staff for the successful execution of Board meetings
Ensure A/V is seamless for Board Meetings
Plan the Board Reception and Dinner for Winter and Fall Board meetings
Association-wide expertise in meeting/event management
Negotiate transient business hotel contract for AISI members
Oversee and execute technology functions for events (Zoom, Owls, etc.)
Hotel contract negotiation and/or review of all association hotel contracts (from other program managers), and other event contracts for the association
Responsible for planning and coordinating the annual staff outing in the summer and the holiday luncheon in December
Oversee and assist in planning, when necessary, AISI committee meetings. Program managers are responsible for coordinating with the Meetings Associate on meetings; however, as the supervisor of the Meetings Associate, you will review outside dinner contracts, in-house a/v, and overall execution of in-house meetings
Administration The position is responsible for AISI’s Administration functions, including:
Work with outsourced IT Administrator to manage information and communications technology, systems, and networks, and purchasing related equipment and software.
Work with the outsourced IT Administrator to continue AISI’s cyber security awareness program and ongoing training.
Work with an outsourced HR professional to coordinate the CEO’s directives related to HR
Create and host All Hands meetings, including coordinating service recognitions for tenured employees
Review and negotiate contracts for office administration (such as copier renewals)
Assist the CEO, as assigned, with the preparation/finalization of the annual budget and business plan for the Board’s review/approval
Work with the CFO (outside consultant) as assigned by the CEO
Work with the accounting manager and the Associate Members Committee’s staff director to manage associate member dues processing
Assist with new member onboarding communications as assigned by the CEO
Responsible for internal communications regarding building hours, closures, inclement weather, local events impacting staff, etc.
Responsible for communicating with the building and managing changes related to building policies, such as changes to the 25Mass App, or parking, and making sure AISI events are executed well in the building space, etc.
Ensure office supplies supporting meetings and day-to-day operations are ordered promptly and managed within budget
Knowledge and Skill Requirements
Meeting and event planning skills
Strong business skills and knowledge of accounting procedures
Budgeting skills, business planning skills and experience
Excellent verbal and written communication skills
Strong general management knowledge and skills
Staff management and team building skills
Ability to effectively interact with senior-level executives and staff
Proficient or Advanced-level experience using Microsoft Office 365, SharePoint Online, including Word, Excel, PowerPoint, and Outlook
Previous experience using a CRM system-wide database
Ability to demonstrate sound judgment and initiative
Ability to effectively solve problems
Ability to anticipate needs and be proactive
Education/Training/Experience
B.S. in business administration or a specific field such as hospitality management, communications, marketing, or management
5+ years’ meeting planning experience
Board meeting management experience a plus
Certified meeting planner a plus
Prior experience as the operations member of a management team for a small to mid-size business is helpful
Seniority level
Director
Employment type
Full-time
Job function
Management and Manufacturing
Industries
Non-profit Organizations
#J-18808-Ljbffr
Director, Meetings & Administration
to join our team. Reporting to the CEO, the Director, Meetings & Administration oversees the execution of the AISI’s annual General Meeting, its Board meetings, and other AISI committee meetings. They are also responsible for the administrative operations of the Institute, including IT, facilities management, and office administration.
Primary Job Responsibilities Meetings and Events
Overall responsibility for management of AISI’s annual General Meeting Planning, management, and execution of the Institute’s Annual Meeting – working
with outsourced meeting planner
and several staff members from public policy, executive office, communications and administration to deliver a prestigious, well-attended, highly valued event for AISI members that conveys AISI messaging, its brand and importance as a voice of the U.S. steel industry for issues that are central to the future of the industry and manufacturing competitiveness
Management of the Awards program for the annual General Meeting
Development of the Run of Show and coordination with meeting speakers, including high-level/profile government officials, business leaders, etc.
Marketing the General Meeting, including promotion of sponsorships.
Management of Cvent registration and App for the event
Planning and execution of three high-level Board meetings (one of which is held during the annual General Meeting).
Chief of Staff for the Board meetings, working directly with the CEO.
Respond to executive-level questions related to the Board meeting.
Supervise administrative staff for the successful execution of Board meetings
Ensure A/V is seamless for Board Meetings
Plan the Board Reception and Dinner for Winter and Fall Board meetings
Association-wide expertise in meeting/event management
Negotiate transient business hotel contract for AISI members
Oversee and execute technology functions for events (Zoom, Owls, etc.)
Hotel contract negotiation and/or review of all association hotel contracts (from other program managers), and other event contracts for the association
Responsible for planning and coordinating the annual staff outing in the summer and the holiday luncheon in December
Oversee and assist in planning, when necessary, AISI committee meetings. Program managers are responsible for coordinating with the Meetings Associate on meetings; however, as the supervisor of the Meetings Associate, you will review outside dinner contracts, in-house a/v, and overall execution of in-house meetings
Administration The position is responsible for AISI’s Administration functions, including:
Work with outsourced IT Administrator to manage information and communications technology, systems, and networks, and purchasing related equipment and software.
Work with the outsourced IT Administrator to continue AISI’s cyber security awareness program and ongoing training.
Work with an outsourced HR professional to coordinate the CEO’s directives related to HR
Create and host All Hands meetings, including coordinating service recognitions for tenured employees
Review and negotiate contracts for office administration (such as copier renewals)
Assist the CEO, as assigned, with the preparation/finalization of the annual budget and business plan for the Board’s review/approval
Work with the CFO (outside consultant) as assigned by the CEO
Work with the accounting manager and the Associate Members Committee’s staff director to manage associate member dues processing
Assist with new member onboarding communications as assigned by the CEO
Responsible for internal communications regarding building hours, closures, inclement weather, local events impacting staff, etc.
Responsible for communicating with the building and managing changes related to building policies, such as changes to the 25Mass App, or parking, and making sure AISI events are executed well in the building space, etc.
Ensure office supplies supporting meetings and day-to-day operations are ordered promptly and managed within budget
Knowledge and Skill Requirements
Meeting and event planning skills
Strong business skills and knowledge of accounting procedures
Budgeting skills, business planning skills and experience
Excellent verbal and written communication skills
Strong general management knowledge and skills
Staff management and team building skills
Ability to effectively interact with senior-level executives and staff
Proficient or Advanced-level experience using Microsoft Office 365, SharePoint Online, including Word, Excel, PowerPoint, and Outlook
Previous experience using a CRM system-wide database
Ability to demonstrate sound judgment and initiative
Ability to effectively solve problems
Ability to anticipate needs and be proactive
Education/Training/Experience
B.S. in business administration or a specific field such as hospitality management, communications, marketing, or management
5+ years’ meeting planning experience
Board meeting management experience a plus
Certified meeting planner a plus
Prior experience as the operations member of a management team for a small to mid-size business is helpful
Seniority level
Director
Employment type
Full-time
Job function
Management and Manufacturing
Industries
Non-profit Organizations
#J-18808-Ljbffr